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Academic Program Assistant Jobs in Illinois (NOW HIRING)

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$18.42 - $22.50/hr

... programs, provides general administrative support for the department including faculty, tracks ... Reviews student files/records for academic progress & referral. * Applies knowledge of federal ...

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Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for academic program assistant in Illinois is $18.00, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $19.81 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Illinois? The most popular types of Academic Program jobs in Illinois are:
What cities in Illinois are hiring for Academic Program Assistant jobs? Cities in Illinois with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $37,440 per year, or $18 per hour.

Substitute Program Assistant

Suburban Cook County Online Application Consortium

Elgin, IL • On-site

$13.75 - $18.50/hr

Full-time

Re-posted 13 days ago

Job description

Position Type:
Substitute/Substitute Teacher Assistant
Date Posted:
10/27/2014
Location:
The Bancroft School - Hoffman Estates, IL
Date Available:
ASAP/On-Call
District:
Chicago Education ProjectSubstitute Program Assistant
Essential Function: Substitute Program Assistant works as an on an on-call, as needed basis. Substitute Program Assistant will be responsible for implementing educational programs, behavior intervention plans, teaching daily life skills, shadowing students in small group settings in the absence of a program assistant. A program assistant is dedicated in facilitating individualized student goals in the school while simultaneous decreasing maladaptive and dependent behaviors. Position exercises discretion and within well-defined guidelines, practices, procedures and confidentiality. Position reports to Classroom Teacher and Academic Dean/Principal.
Responsibilities include but are not limited to:
  • Monitor and track student behavior as specified on their individualized education program and behavior intervention plans
  • Assist in implementation of Professional Crisis Management
  • Provide assistance with and create individualized program materials.
  • Provide assistance with and create individualized program materials.
  • Assist with group educational activities that include student IEP's.
  • Conferring and planning with teachers related to IEP objectives and/or modifications, and providing documentation.
  • Assist the teacher with implementation of daily lesson plans
  • Employ verbal and physical intervention techniques approved by TBS when students become a danger to themselves or others
  • Preparation of the classroom environment for learning activities.
  • Assisting students with physical needs (toileting, eating...).
  • Working with audio-visual equipment, computers and/or assistive technology as related to IEP/accommodations & modifications.
  • Attend training to develop relevant knowledge and skills.
  • Perform other activities as assigned by classroom supervisors and school administrators
  • Must adhere to school rules and regulations and follow department policies and procedures.

Qualifications
  • Minimum of a high school diploma and Paraprofessional License or Substitute Teaching License required
  • Bachelor's degree in psychology, education, speech or related field preferred
  • Experience in educating children with autism or related disorders preferred

The Bancroft School encourages and gives full consideration to all applicants for employment. The Bancroft School does not discriminate in employment on the basis of race, color, age, religion, gender, sexual orientation, gender identity or expression, national origin, veteran status, disability or genetic information.

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