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Academic Program Assistant Jobs in Illinois (NOW HIRING)

University of Utah

Program Assistant

Campus, IL

$36K - $46K/yr

Details Open Date 07/01/2026 Requisition Number PRN17183N Job Title Program Assistant Working Title ... No VP Area Academic Affairs Department 02235 - Undergrad Studies Advocacy Prg Location Campus City ...

University of Utah

Program Assistant

Campus, IL · On-site

$36K - $46K/yr

Details Open Date 07/01/2026 Requisition Number PRN17183N Job Title Program Assistant Working Title ... No VP Area Academic Affairs Department 02235 - Undergrad Studies Advocacy Prg Location Campus City ...

University of Utah

Program Assistant

Campus, IL

$36K - $46K/yr

Details Open Date 07/01/2026 Requisition Number PRN17183N Job Title Program Assistant Working Title ... No VP Area Academic Affairs Department 02235 - Undergrad Studies Advocacy Prg Location Campus City ...

University of Utah

Program Assistant

Campus, IL

$20 - $23/hr

Details Open Date Requisition Number PRN45362B Job Title Program Assistant Working Title Program ... Academic Affairs Department 00124 - Mathematics Location Campus City Salt Lake City, UT Type of ...

University of Utah

Program Assistant

Campus, IL

$20 - $23/hr

Details Open Date Requisition Number PRN45362B Job Title Program Assistant Working Title Program ... Academic Affairs Department 00124 - Mathematics Location Campus City Salt Lake City, UT Type of ...

University of Utah

Program Assistant

Campus, IL

$20 - $23/hr

Details Open Date Requisition Number PRN45362B Job Title Program Assistant Working Title Program ... Academic Affairs Department 00124 - Mathematics Location Campus City Salt Lake City, UT Type of ...

Northwestern University

Program Assistant 4

Chicago, IL · On-site

$38K - $49K/yr

The Buehler Center is recruiting a Program Assistant 4. The successful candidate will be dependable, organized, and comfortable working in a collaborative, fast-paced academic environment with ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in Illinois

Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for academic program assistant in Illinois is $18.00, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $19.81 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Illinois? The most popular types of Academic Program jobs in Illinois are:
What cities in Illinois are hiring for Academic Program Assistant jobs? Cities in Illinois with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $37,440 per year, or $18 per hour.

Academic Program Support Specialist

University of Utah

Campus, IL

Part-time

Retirement

Posted 14 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

383rd of 616 rated colleges and universities

Job description

Details
Open Date 07/30/2026 Requisition Number PRN17298N Job Title Academic Program Support Specialist Working Title Undergraduate Part Time Evaluator Career Progression Track B Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 19 hours weekly Full Time or Part Time? Part Time Shift Day Work Schedule Summary
19 hours weekly; working hours should be between 8-5pm M-F; there may be opportunities for more hours on rare occasions and depending on business needs. Employees will work with their supervisors to set their schedule. 
Is this a work study job? No VP Area Academic Affairs Department 00295 - Office of Admissions Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range First year evaluators will start at $14.00 per hour. Wage will increase by 50 cents each subsequent year the evaluator works for the University of Utah Office of Admissions with a cap at $16.00 per hour. Close Date 08/10/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
This employee assists in all aspects of the student admission and record maintenance process. This employee assists in evaluations of academic transcripts, test scores, and other credentials. Prepares, verifies, and enters data into computerized student information systems. This employee manages student university records by performing clerical activities to maintain student files.
The Undergraduate Part Time Evaluator will work with the Undergraduate Admissions team to process applications received for the current admissions cycle and help maintain student records. These employees will correspond with campus partners including students, parents, other on campus departments, etc. to answer questions relating to admission policy, submission and processing of related documentation, and connect students to on campus resources. This position does not include active recruitment of potential applicants.
Responsibilities
1. Assist in evaluating undergraduate applications for all University of Utah campuses.
2. Respond to emails related to undergraduate admissions.
3. Process credentials related to admissions.
4. Monitors students' academic files to ensure information is complete and updated by filling in information and changing records when applicable.
5. Manages daily work responsibilities and recommends changes to supervisor to improve processes.
6. May be cross-trained in other areas and assigned to assist with other special projects.
7. Other duties as assigned.
Minimum Qualifications
Three years of general office experience or equivalency (one year of education can be substituted for two years of related work experience), one of which in an academic setting; and demonstrated human relation and effective communication skills required. College coursework in a related area is preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
  1. Attention to detail.
  2. Ability to provide high quality and quantity of work.
  3. Problem-solving ability.
  4. Minimum typing ability may be required.
Other preferences:
  1. Preference will be given to applicants previously employed by the University of Utah Office of Admissions
  2. Commitment of 19 hours per week
  3. Ability to work at least three hours at a time
  4. Preference will be given to applicants with experience with Slate and/or PeopleSoft programs

Special Instructions Summary
This position is fully remote. In order to perform the job responsibilities remotely, a reliable private internet connection is required. Staff will be provided a university laptop/tablet to be used exclusively for job functions. Staff may be required to come to the University of Utah Main Campus in Salt Lake City, UT at the start and end of their employment to pick-up or return equipment. On-boarding and new employee training will be conducted virtually via Zoom and Microsoft Teams. 
  
Out of state remote employment is not allowed, candidates must be living in the state of Utah to be considered.
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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