Academic Program Assistant Jobs in Illinois (NOW HIRING)

Open Date 05/12/2026 Requisition Number PRN45018B Job Title Academic Program Manager Working Title Curriculum Manager Career Progression Track E Track Level FLSA Code Executive Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area U of U Health - Academics Department 01471 - SOM Curriculum Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $54,000 to $55,000 Close Date 07/10/2026 Priority Review Date (Note - Posting may close at any time) 05/22/2026 Job Summary Responsibilities

• Support for Phase Leadership and Course Directors:
  • Serve as a contact and resource for Phase 2 Director, LIC Directors, Phase 2 Academic Half Day/Intersession Course Director, Assistant Dean, and Phase 2 Associate Director.
  •  Provide administrative and logistical support to ensure the smooth operation of Phase 2 courses.
  • Facilitate communication about Phase 2 between faculty, staff, and students to ensure effective course delivery.
• Management of Phase 2 Academic Half Day Course & Phase 2 Intersession Series:
  • Oversee the aspects of the Phase 2 Academic Half Day Course & Phase 2 Intersession courses: including planning, implementing, and improving the courses. 
  • Coordinate room scheduling for any in-person Phase 2 course sessions, ensuring that facilities are appropriately reserved and equipped.
  • Address any scheduling conflicts or issues that may arise, ensuring minimal disruption to the curriculum.
• Exam Management & Administration:
  • Assist in the administration of student exams for Phase 2 courses: this includes NBME shelf exams and OSCEs.
  • Oversee the proctoring of final exams for all Phase 2 courses, ensuring adherence to exam policies and maintaining a fair testing environment.
  • Coordinate any repeat assessments, as necessary.
  • Address any issues or concerns that arise during the exam process, providing support as needed.
• Curriculum Meeting Management:
  • Organize and manage the EPPC Phase 2 Subcommittee meeting, ensuring all relevant stakeholders are invited and prepared.
  • Take meeting minutes, track action items, and follow up on tasks as needed.
  • Ensure that curriculum-related discussions are effectively documented and that decisions are clearly communicated to all involved parties.
  • Manage voting during the meeting and e-votes as necessary 
• Room Scheduling:
  • Coordinate room scheduling for all in-person Phase 2 sessions, ensuring that facilities are appropriately reserved and equipped for each session.
  • Address any scheduling conflicts or issues that may arise, ensuring minimal disruption to the curriculum.
• Curriculum Mapping and Data Maintenance:
  • Maintain and update the curriculum map for Phase 2 courses, ensuring that all relevant data (e.g., program objectives, course objectives, session objectives, and session modalities) is current and accurate.
  • Assist in the collection and analysis of curriculum data as requested by leadership to ensure continuous improvement of the program
• Support Parallel Programs at Branch Campuses

Minimum Qualifications Preferences Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.