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Academic Operations Coordinator Jobs in Utah (NOW HIRING)

Arizona College of Nursing

Dean of Nursing

Murray, UT · On-site

Coordinates activities related to student admission, retention, progression, and graduation. * Works with the Executive Director of Academic Operations and Dean of General Education to ensure all ...

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How much do academic operations coordinator jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for academic operations coordinator in Utah is $22.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $25.38 per hour, depending on experience, location, and employer.

What is an academic operations coordinator?

Academic Operations Coordinators are professionals who manage and support the daily administrative functions within academic institutions or departments. Their responsibilities often include scheduling classes, supporting faculty and students, maintaining records, coordinating events, and ensuring compliance with academic policies. They play a crucial role in ensuring that academic programs run smoothly and efficiently by acting as a liaison between faculty, staff, and students. Effective communication, organizational skills, and attention to detail are essential for success in this role.

What are the key skills and qualifications needed to thrive as an academic operations coordinator, and why are they important?

To thrive as an Academic Operations Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor’s degree. Familiarity with learning management systems (LMS), student information systems, and office software like Excel is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating between faculty, students, and administrative staff. These skills ensure smooth academic program operations, efficient resource management, and a positive experience for all stakeholders.

What are some common challenges faced by academic operations coordinators, and how can they effectively manage them?

Academic Operations Coordinators often juggle multiple responsibilities, such as scheduling classes, coordinating with faculty, and ensuring compliance with academic policies. A common challenge is managing conflicting priorities, especially during peak registration or exam periods. Effective time management, strong communication skills, and proficiency with institutional systems can help coordinators stay organized and proactively address potential issues. Building strong relationships with faculty, staff, and students also facilitates smoother operations and helps resolve challenges quickly.

What is the difference between Academic Operations Coordinator vs Academic Program Assistant?

AspectAcademic Operations CoordinatorAcademic Program Assistant
Required CredentialsBachelor's degree often in education or related field; experience in academic settingsBachelor's degree; administrative experience preferred
Work EnvironmentHigher education institutions, universities, collegesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, academic departmentsAcademic support offices, administrative units in education
Common Search & ComparisonOften compared for roles involving coordination and operational support in academiaMore administrative, support-focused role in academic settings

The Academic Operations Coordinator typically handles broader operational tasks, strategic planning, and process management within academic institutions. In contrast, the Academic Program Assistant focuses more on administrative support for specific programs or courses. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What skills do you need to be an academic operations coordinator?

An academic operations coordinator needs strong organizational, communication, and problem-solving skills to manage administrative tasks, coordinate schedules, and support academic programs. Proficiency with office software, data management tools, and understanding of academic policies are also important for success in this role.

What are the most commonly searched types of Academic Operations jobs in Utah?

The most popular types of Academic Operations jobs in Utah are:

What are popular job titles related to Academic Operations Coordinator jobs in Utah?

For Academic Operations Coordinator jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Academic Operations Coordinator jobs in Utah look for?

The top searched job categories for Academic Operations Coordinator jobs in Utah are:

What cities in Utah are hiring for Academic Operations Coordinator jobs?

Cities in Utah with the most Academic Operations Coordinator job openings:

Academic Operations Coordinator jobs near you
Infographic showing various Academic Operations Coordinator job openings in Utah as of July 2026, with employment types broken down into 82% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $46,894 per year, or $22.5 per hour.

Student Success & Operations Coordinator, Part-Time MBA Programs

University of Utah

Salt Lake City, UT

Full-time

Posted 18 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

385th of 618 rated colleges and universities

Job description


Student Success & Operations Coordinator, Part-Time MBA Programs
Job Summary
The Student Success & Operations Coordinator, Part-Time MBA Programs, plays a key role in delivering an exceptional experience for students in the University of Utah's Professional MBA (PMBA) and Online MBA (OMBA) programs. This position combines student onboarding, advising, program operations, event coordination, and academic support to ensure a seamless, high-quality experience from admission through graduation.
The coordinator serves as a trusted resource for students by facilitating onboarding, supporting student success, coordinating classroom logistics, executing student engagement initiatives, and providing operational support for the programs. This position requires extensive collaboration with students, faculty, alumni, vendors, and university partners to deliver an outstanding educational experience.
The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced environment where priorities shift frequently. Beyond day-to-day coordination, this individual continuously evaluates workflows, identifies opportunities to improve efficiency, and leverages technology, data, and emerging tools-including AI-to streamline processes, enhance communication, and improve the student experience. The successful candidate is curious, adaptable, and motivated to challenge traditional ways of working while maintaining exceptional attention to detail.
This position is considered essential and requires regular on-campus, in-person attendance.
Responsibilities
Student Success, Advising, and Onboarding

  • Serve as a primary point of contact for admitted and current students throughout their graduate program experience.
  • Coordinate onboarding activities that help newly admitted students successfully transition into the PMBA and OMBA programs.
  • Build meaningful relationships with students through a proactive, student-centered advising approach.
  • Conduct in-person and virtual advising appointments for an assigned student caseload.
  • Maintain accurate student records and advising documentation.
  • Connect students with university resources that promote academic, personal, and professional success.
  • Utilize systems such as Salesforce, Slack, and other university technologies to communicate proactively, monitor student engagement, and support student success.


Student Engagement and Events

  • Plan, coordinate, and execute orientations, networking events, residencies, graduation activities, student engagement programs, and other initiatives that foster community and enhance the student experience.
  • Collaborate with faculty, alumni, employers, and campus partners to create meaningful experiences that support student engagement and success.
  • Support recruitment, onboarding, retention, and alumni engagement efforts through high-quality programming and events.
  • Coordinate event logistics, communications, vendors, catering, and on-site execution.
  • Maintain accurate event records and participation data within Salesforce and other university systems.
  • Assist with budget tracking, purchasing, and event planning as assigned.
  • Assess program effectiveness and recommend enhancements to continually improve the student experience.

Academic Operations and Faculty Support

  • Coordinate classroom logistics and operational support for PMBA and OMBA courses, residencies, and special program activities.
  • Support faculty before and during class sessions by coordinating classroom needs, technology, instructional materials, catering, and student communications.
  • Utilize Canvas and other instructional technologies to support course delivery.
  • Assist with academic scheduling, program calendars, classroom reservations, and operational planning.
  • Help ensure a professional, organized, and welcoming classroom experience for students and faculty.

Operations and Continuous Improvement

  • Maintain accurate records, reports, and operational documentation across university systems.
  • Analyze data, operational metrics, and student feedback to inform decisions and improve program effectiveness.
  • Identify opportunities to improve workflows, simplify administrative processes, and enhance operational efficiency.
  • Leverage technology, automation, AI tools, and other emerging solutions to improve productivity, communication, and service delivery.
  • Recommend and implement process improvements that elevate the student and faculty experience while supporting operational excellence.
  • Contribute to a culture of innovation, continuous improvement, and exceptional customer service.
  • Perform other duties as assigned in support of the Professional MBA and Online MBA programs.

Minimum Qualifications
  • Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience).
  • 2 years' of related experience.
  • Demonstrated human relations and effective communication skills
  • Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
  • Strong customer service, interpersonal, and relationship-building skills.
  • Excellent organizational and project management abilities with exceptional attention to detail.
  • Ability to manage multiple priorities while producing high-quality work with speed and accuracy.
  • Demonstrated problem-solving skills and sound judgment in a fast-paced environment.
  • Strong written, verbal, and presentation communication skills.
  • Ability to work independently while collaborating effectively across teams.
  • Experience working with graduate students, adult learners, or in higher education is preferred.
  • Experience using CRM platforms such as Salesforce and learning management systems such as Canvas.
  • Strong computer proficiency, including Microsoft Office Suite and other technology platforms.
  • Experience utilizing technology, automation, AI tools, or process improvement methodologies to increase efficiency and improve outcomes.
  • Analytical mindset with the ability to use data to identify trends, make informed decisions, and improve processes.
  • Collaborative, adaptable, and committed to continuous learning, innovation, and operational excellence.
  • Ability to work occasional evenings and weekends as needed.

Special Instructions
Requisition Number: PRN45753B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, on-site at the University of Utah.Occasional evenings and weekends are required to support classes, networking events, residencies, orientations, graduation, recruitment events, and other program activities.This position is considered an essential campus role and requires regular, in-person attendance. It is not eligible for hybrid or remote work.
Department: 00033 - Executive Education
Location: Campus
Pay Rate Range: 55,000 to 63,000
Close Date: 10/15/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9733117"">https://utah.peopleadmin.com/postings/206236
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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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