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32 Hoatalent Administrative Assistant Jobs Hiring Near You

HOATalent

Part-Time Administrative Assistant

Palm Beach, FL · On-site

$20 - $25/hr

This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property ...

HOATalent

Community Manager

O Fallon, IL

$45K - $50K/yr

O'Fallon, IL (On-site) Salary: $45,000 - $50,000 About the Role HOATalent is hiring on behalf of ... Support budgeting, invoice processing, and accounts receivable tracking * Assist with monthly ...

HOATalent

Community Manager

O Fallon, IL · On-site

$45K - $50K/yr

O'Fallon, IL (On-site) Salary: $45,000 - $50,000 About the Role HOATalent is hiring on behalf of ... Support budgeting, invoice processing, and accounts receivable tracking * Assist with monthly ...

HOATalent

Community Manager

O Fallon, IL · On-site

$45K - $50K/yr

O'Fallon, IL (On-site) Salary: $45,000 - $50,000 About the Role HOATalent is hiring on behalf of ... Support budgeting, invoice processing, and accounts receivable tracking * Assist with monthly ...

HOATalent

Community Association Manager (CAM)

Chicago, IL · On-site

$70K - $80K/yr

HOATalent is hiring on behalf of Hales Property Management Role: Community Association Manager ... Administrative Management * Assist with annual budgets and reserve planning * Review financial ...

HOATalent

Community Association Manager (CAM)

Chicago, IL · On-site

$70K - $80K/yr

HOATalent is hiring on behalf of Hales Property Management Role: Community Association Manager ... Administrative Management * Assist with annual budgets and reserve planning * Review financial ...

HOATalent

Property Assistant

Chicago, IL · On-site

$20 - $26/hr

Support building inspections and project coordination Administrative & Customer Support * Serve as ... Draft and distribute resident communications * Assist with invoice processing and approvals

HOATalent

Property Assistant

Chicago, IL · On-site

$20 - $26/hr

Support building inspections and project coordination Administrative & Customer Support * Serve as ... Draft and distribute resident communications * Assist with invoice processing and approvals

HOATalent

Assistant Community Manager

Lake Worth, FL

$45K - $50K/yr

The Assistant Community Association Manager supports the Community Association Manager (CAM) in the day-to-day operations, administrative functions, and resident services of one or more community ...

HOATalent

Assistant Community Manager

Lake Worth, FL · On-site

$45K - $50K/yr

The Assistant Community Association Manager supports the Community Association Manager (CAM) in the day-to-day operations, administrative functions, and resident services of one or more community ...

HOATalent

Property Assistant

Chicago, IL · Hybrid

$20.50 - $26.75/hr

Support building inspections and project coordination Administrative & Customer Support * Serve as ... Draft and distribute resident communications * Assist with invoice processing and approvals

HOATalent

Assistant Community Manager

Jacksonville, FL · On-site

$21 - $23/hr

The Assistant Community Association Manager supports the Community Association Manager (CAM) in the day-to-day operations, administrative functions, and resident services of one or more community ...

HOATalent

Assistant Community Manager

Jacksonville, FL · On-site

$21 - $23/hr

The Assistant Community Association Manager supports the Community Association Manager (CAM) in the day-to-day operations, administrative functions, and resident services of one or more community ...

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HOATalent Jobs Information

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are some common challenges Administrative Assistants face when managing multiple priorities, and how are these typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What are administrative assistants?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What other companies are hiring for Administrative Assistant jobs?
What are the most popular jobs at Hoatalent?
What are the most popular categories at Hoatalent?
Infographic showing various Administrative Assistant job openings at Hoatalent in the United States as of May 2026, with employment types broken down into 93% Full Time, and 7% Part Time. Highlights an 82% Physical, 9% Hybrid, and 9% Remote job distribution.

Part-Time Administrative Assistant

HOATalent

South Palm Beach, FL • On-site

$20 - $25/hr

Part-time

Medical, Dental, Vision, PTO

Posted 27 days ago

Job description

Location: Onsite, South Palm Beach County, FL
Schedule: 20–25 hours per week (Monday–Friday, 10:00 AM – 2:00 PM)
Compensation: $20–$25 per hour

Position Overview

We are seeking a Part-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations. This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations.

Responsibilities
  • Provide front desk support / receptionist duties (greeting residents, answering phones, managing emails)
  • Deliver high-level customer service / resident services
  • Perform data entry, filing, and document management (digital and paper records)
  • Manage inbound calls, email correspondence, and general inquiries
  • Assist with work orders, service requests, and follow-ups
  • Support office administration and daily administrative tasks
  • Coordinate vendor scheduling, appointments, and access
  • Process invoices, billing support, and tracking logs
  • Maintain organized filing systems and office records
  • Use Microsoft Office (Excel, Word, Outlook) for reporting and communication

Requirements

  • 1+ year of experience in Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
  • Strong data entry and computer skills
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Knowledge with CINC Systems a Plus
  • Experience handling phone systems, email communication, and scheduling
  • Strong organizational skills and attention to detail
  • Ability to multitask and manage administrative workflows

Benefits

  • Four (4) sick days per year
  • One (1) week of vacation after first anniversary
  • Two (2) weeks of vacation after second anniversary
  • APM covers 50% of employee health, dental, and vision insurance