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Project Management Specialist

Indiana University

Bloomington, IN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 8 days ago

Job description

The Irsay Institute is an interdisciplinary sociomedical sciences research institute dedicated to supporting faculty research. One goal of the Irsay Institute is to bring together university and statewide expertise around mental health and stigma issues and to look for ways to create sustainable change through networking with others and developing policy recommendations.
Job Summary
The Institute seeks an experienced project manager to lead a team of academic researchers and professionals at Indiana University, organizing and leading regular business meetings with stakeholders, managing events at a high programmatic level, and producing project content and reports.
Department-Specific Responsibilities
  • Leads a team of academic researchers and professionals at Indiana University, the state of Indiana, and beyond to manage projects with outreach, tailored communications, meetings, reports, and workshops across a variety of both major, grant-funded initiatives and smaller research and research-related projects related to social science and health research in conjunction with Irsay faculty partners as they emerge.
  • Organizes and leads regular business meetings with faculty, students, staff, and research subjects, including note-taking, coordinating team tasks, following up and corresponding with team participants, alongside administrative tasks in support of specific projects, reporting, and preparing and leading presentations.
  • High-level programmatic event management, serves as a liaison between the Irsay team, academic PI/Chair, and other events professionals in translating event vision and goals into timelines, budgets, communications, and action.
  • Produces project content and reports for various audiences including participants, stakeholders, policymakers, and funders.
General Responsibilities
  • Manages medium to large projects, from start to finish, ensuring on time completion within budget.
  • Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
  • Coordinates and facilitates efforts of project team(s) consisting of various staff and hourly employees.
  • Communicates ongoing changes in tasks, goals, or performance.
  • Collaborates to ensure that project objectives are achieved within established time frames.
  • Participates in client meetings, vendor/contract decisions, and development of project requirements and specifications.
  • May provide guidance and support to less experienced peers.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • Bachelor's degree in relevant field
WORK EXPERIENCE
Required
  • 2 years of relevant experience.
Preferred
  • Familiarity with social science research
SKILLS
Required
  • Ability to drive multiple projects to successful completion.
  • Demonstrates project management skills.
  • Proficient communication skills.
  • Excellent organizational skills.
  • Excellent collaboration and team building skills.
  • Demonstrates time management and priority setting skills.
  • Highly thorough and dependable.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Morrison Hall, Room 313
Bloomington, Indiana
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: General Administration
Job Family: Project Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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