60 Foley Administrative Assistant Jobs Hiring Near You

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP is currently seeking a legal Assistant to join our Denver office. The Assistant will provide legal and executive administrative support to attorneys in both the Litigation and Business Law practice areas and is ideal for a candidate who is positive, proactive, eager to learn, and attentive to detail. The Assistant will play a key role in managing heavy calendaring, client intake, travel coordination, and ongoing administrative support, while building a strong understanding of the attorneys' clients, matters, and priorities.

Responsibilities

• Assist attorneys by providing administrative support through the performance of secretarial and clerical duties, including meeting planning and coordination, client communication, scheduling, and follow-up
• Manage calendaring for attorneys, including scheduling appointments, coordinating meetings, tracking deadlines, and maintaining daily dockets to ensure timely handling of matters
• Coordinate domestic and international travel arrangements
• Support client intake processes, including gathering information, opening new matters, and assisting with engagement documentation
• Interact frequently with clients by responding to questions, obtaining information, and providing a high level of service and professionalism
• Receive and screen telephone calls, letters, emails, and visitors; answer routine questions and furnish information to inquiring parties
• Communicate attorney instructions to various individuals and obtain information from attorneys, clients, and business professionals as needed
• Create, organize, and maintain client files; follow up on pending matters and help ensure smooth workflow and matter progression
• Maintain physical and electronic client, research, and administrative files utilizing NetDocs
• Greet attorneys' clients and guests for meetings and appointments and ensure all required materials are prepared in advance
• Anticipate attorney needs and prepare draft correspondence, documentation, and other materials for attorney review
• Provide document production support, including styling, formatting, proofreading, and preparing documents for distribution
• Proofread all documents and check for appropriate formatting, spelling, grammar, and completeness
• Prepare documents and packages for mail, messenger, and overnight delivery; ensure all attachments, exhibits, and enclosures are included
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and email
• Submit conflicts checks through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Input Partner's time in InTapp and record related information
• Prepare expense reports and disbursement forms
• Perform routine filing and retrieve files when requested
• Assist with court filings, including e-filing, as needed
• Transcribe dictation as requested

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's Degree in a related field preferred
• Minimum of three (3) years of experience working in an assistant or administrative support role required
• Experience supporting attorneys or professionals in a fast-paced environment preferred
• Strong organizational skills with the ability to manage time-sensitive deadlines
• Demonstrated attention to detail and strong follow-through
• Strong interpersonal skills and the ability to build positive relationships with clients and colleagues
• Proficient in the use of Microsoft Word, Outlook, PowerPoint, and Excel #LI-Hybrid

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. We will be accepting ongoing applications.Denver - $56,800 to $129,300

Employment Type: FULL_TIME