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60 Element Executive Assistant Jobs Hiring Near You

Crescent

Executive Chef

Phoenix, AZ · On-site

$72.50K - $99.90K/yr

The AC/Element Norterra Hotel by Marriott combines a 4-story, 182-room AC Hotel with a 95-room ... Ensure that quality and details are being maintained. * Assist Sales and Catering team with ...

Crescent Hotels

Executive Chef

Phoenix, AZ · On-site

$72.50K - $99.90K/yr

The AC/Element Norterra Hotel by Marriott combines a 4-story, 182-room AC Hotel with a 95-room ... Ensure that quality and details are being maintained. * Assist Sales and Catering team with ...

Lukos

Executive Administrative Specialist

Tampa, FL · On-site

$43.90K - $59.50K/yr

Must be able to meet COMSEC briefing and Local Element management certification requirements ... Arrange for conference calls, webinars, and video meetings * Assist in planning and coordinating ...

Lukos

Executive Administrative Specialist

Tampa, FL

$43.90K - $59.50K/yr

Must be able to meet COMSEC briefing and Local Element management certification requirements ... Arrange for conference calls, webinars, and video meetings * Assist in planning and coordinating ...

3M

Senior Director 3M Element

Maplewood, MN · On-site +1

$287.28K - $351.12K/yr

Demonstrated success building business cases and influencing senior and executive stakeholders ... assistant on 3M.com/careers. Applicable to US Applicants Only:The expected compensation range for ...

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Element Jobs Information

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a degree or relevant experience. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving skills help you manage complex schedules and sensitive information effectively. These skills are crucial for supporting executives efficiently, ensuring smooth operations, and maintaining confidentiality in a fast-paced environment.

How do Executive Assistants typically manage competing priorities and urgent requests from multiple executives or departments?

Executive Assistants often juggle tasks for multiple leaders or teams, making time management and prioritization essential skills. They typically use digital calendars, project management tools, and clear communication to track deadlines, coordinate schedules, and ensure urgent requests are handled promptly. Regular check-ins with executives and a proactive approach to anticipating needs help minimize conflicts and last-minute changes. Building strong relationships with stakeholders across the organization also allows Executive Assistants to effectively negotiate priorities and deliver high-quality support.

What are Executive Assistants?

Executive Assistants are highly skilled administrative professionals who provide support to senior executives, such as CEOs or company presidents. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff. Executive Assistants often handle confidential information and are trusted to ensure day-to-day operations run smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certifications; strong organizational skillsHigh school diploma; basic office skills
Work EnvironmentSupports executives in corporate or business settingsSupports teams or departments in various office environments
Employer & Industry UsageCommon in corporate, legal, and financial sectorsWidespread across industries, including healthcare, education, and retail
Search & Comparison IntentOften searched by those seeking high-level support rolesMore general, for entry-level or support roles

While both roles provide essential administrative support, Executive Assistants typically work directly with top executives, handling complex tasks and confidential information. Administrative Assistants support broader office functions and may assist multiple staff members. The key difference lies in the level of responsibility, scope of work, and the target employer or industry.

What other companies are hiring for Executive Assistant jobs?
What are the most popular jobs at Element?
Infographic showing various Executive Assistant job openings at Element in the United States as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% Physical job distribution.

Agent's Executive Assistant - State Farm Agent Team Member

Rick Sanchez - State Farm Agent

Pompano Beach, FL

$35K - $45K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

ABOUT OUR AGENCY:
Our agency has been proudly serving the Miami community since 1990 and expanded to Boca Raton in 2012. With a combined team of 20 dedicated insurance professionals, we are proud to be nationally ranked and top-producing year after year. Over the past 30+ years, we've celebrated our team's success with incredible, fully-paid trips to destinations like New York, the Caribbean, Las Vegas, Quebec, and more-next stop, Madrid, Spain!
Rick Sanchez, our agency owner, is a graduate of Saint Thomas University, where he played Division I collegiate baseball. As a man of faith, Rick is passionate about making a difference in the lives of his team and clients. He's an avid supporter of charities such as Boys & Girls Clubs of America and St. Jude Children's Research Hospital.
Our office culture is all about family, respect, and collaboration. We focus on providing every team member with the tools, training, and support they need to succeed. By fostering trust, confidence, and accuracy, we ensure that our team members thrive professionally while also creating financial opportunities for their families.
We're looking for candidates with strong communication skills, a positive phone presence, organizational abilities, and tech-savviness to work within our systems. While being bilingual (English/Spanish) is a plus, it's not a requirement. If you're looking for a rewarding career in a supportive, growth-oriented environment, we'd love to hear from you!

ROLE DESCRIPTION:
As the agent's executive assistant with Rick Sanchez, you equip our agency to continually achieve its goals. You empower our agency by working closely with the agent creating a working duo team that works on the efficient execution while freeing up the agent. The agent's executive assistant is a reflection of the agency leadership and a conduit to the agent in managing the day-to-day operations of multiple businesses while maintaining the agent well informed. The EA will also work closely with location managers and corporate departments.
RESPONSIBILITIES:
  • Managing agent's calendar & email correspondence.
  • Scheduling & overseeing payroll & bookkeeping, assuring all gets done on a timely basis.
  • Overseeing business tracking reports are done on a timely basis meeting deadlines.
  • Coordinating day-to-day business operations with various agency managers, employees & corporate executives.
  • Visiting and working from two & maybe three agencies developing strong relationships with managers & employees.
  • Provide prompt, accurate, and friendly customer service as needed. Service can include responding to inquiries regarding insurance availability, coverages, policy changes, transfers, claims and billing clarification (as needed).
  • Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products.
QUALIFICATIONS:
  • Excellent communication skills - written, verbal, and listening
  • Bilingual English & Spanish (preferred but not required)
  • Highly organized and detail-oriented
  • Experience in customer service required.
  • Proactive in problem-solving
  • Able to work with multiple location managers & employees
  • Strong technology skillsets
  • Able to coordinate & collaborate with multiple location managers & employees to achieve agency goals.
BENEFITS:

  • Salary plus performance bonus incentives
  • Vehicle expense allowance (including gas, tolls and business mileage usage)
  • Paid time off (including holidays & personal/sick days)
  • Health benefits
  • Life insurance benefits
  • Vision & dental benefits
  • Disability benefits (long term)
  • Pension plan with matching element
  • Annual agency trip paid by the agency when goals achieved (we've travelled each of the last 33 years)
  • Growth potential/opportunities for advancement within the agency
Employment Type: FULL_TIME

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