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Grant Editor (Volunteer / Pro Bono)

Directorate: Growth and Development Team

Reports To: Director of Development

Estimated Time Commitment: 12–15 hours per month

Role Overview

The Veteran Project Manager Mentor Alliance (VPMMA) is a $501(c)(3) nonprofit organization dedicated to empowering and equipping military service members, veterans, and their spouses to achieve greatness in project management careers. As a 100% volunteer-run organization, we rely on the expertise of dedicated individuals to advance our mission.

The Grant Editor plays a critical role within our Growth and Development Team. This individual is responsible for reviewing, polishing, and refining grant proposals and corporate sponsorship packages to secure the vital financial resources needed to sustain and expand our veteran mentorship and professional development programs. Working alongside Grant Researchers and Writers, the Grant Editor ensures all external funding requests are highly compelling, technically sound, and perfectly aligned with VPMMA’s core mission and branding.

Key Responsibilities

• Copyediting & Proofreading: Review, edit, and format grant proposals, letters of intent (LOIs), and funding requests drafted by the team to ensure clarity, proper grammar, and a professional tone.
• Brand & Messaging Alignment: Ensure all written materials remain consistent with VPMMA’s established branding, core values, and central mission messaging.
• Structural & Narrative Enhancement: Refine narrative arcs in proposals to effectively articulate the profound life shifts veterans undergo and illustrate how project management is a crucial life skill for their reintegration.
• Compliance Verification: Cross-check compiled grant packages against funder criteria to ensure all specific guidelines, formatting requirements, and technical specifications are met flawlessly.
• Collaboration: Partner closely with Grant Researchers/Writers and the Director of Development to maintain a pipeline of high-quality, submission-ready funding applications.

Qualifications & Requirements

• Expert Writing & Editing Skills: Proven experience in copyediting, technical writing, or proofreading (experience with grant proposals or nonprofit fundraising materials is highly preferred).
• Attention to Detail: Meticulous eye for formatting, grammatical consistency, and adherence to strict submission guidelines.
• Communication Skills: Commitment to clear, concise, and professional email and digital communication.
• Project Management Awareness: Familiarity with project management concepts or the military transition process is a plus, but not required.
• Technical Proficiency: Comfort using digital collaboration tools (e.g., Google Workspace, Shared Drives).

Volunteer Benefits

• Professional Development: Upskill and gain concrete experience in nonprofit growth, development, and grant writing to enhance your resume and advance your career.
• Coursera Access: Complimentary access to Google Certificates on Coursera through the VPMMA volunteer program.
• Professional Recognition: Eligibility for VPMMA Volunteer of the Month/Year awards and formal letters of recommendation from staff leaders.
• Networking: Opportunity to connect with a dynamic, nationwide network of individuals dedicated to project management and veteran advocacy.
• Community Impact: Experience a profound sense of fulfillment by making a measurable difference in the lives of transitioning service members and military families.

Standard Volunteer Expectations

• Reliability & Commitment: Fulfill a regular schedule of volunteer service and complete assigned editorial tasks promptly. Notify the team as early as possible if an unforeseen schedule change affects deadlines.
• Professionalism: Treat all VPMMA members, partners, and fellow volunteers with absolute respect and dignity, adhering strictly to the VPMMA Code of Conduct.
• Confidentiality & Data Privacy: Protect the privacy of our members and safeguard VPMMA's proprietary funding data and operational resources.
• Compliance: Adhere to all organization guidelines, including anti-discrimination, social media, and safety policies.
• Note: Volunteers are not covered under the organization's liability insurance policy and are expected to obtain personal insurance coverage if desired. Background checks may be required depending on the nature of the position.

Training and Support

New volunteers will receive a comprehensive orientation covering VPMMA's mission, standard operating procedures, and the Growth and Development team's specific workflows. You will receive ongoing coaching and support to ensure you have all the resources and tools you need to excel in this role.