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This position serves as Administrative Assistant to the Northeast District. This position provides administrative support for the Northeast District as follows: under general supervision of the Management Analyst IV, performs a variety of administrative functions of moderate difficulty, and serves as support staff to the Northeast District Maintenance team by providing procurement activities to all maintenance units. This position also provides administrative duties to district management staff and the Administrative Services Officer; coordinates activities and administrative matters between organizational units that have a moderate impact on agency operations. Northeast District is a snow district and the Administrative Assistant is assigned to various shifts to staff and dispatch the radio call 24 hours a day and seven days a week when needed for storm coverage.

Perform purchasing of approved goods and services and hotel stays for the District units and assures compliance with State procurement law; generates purchase requisitions, confirms deliveries, services and receiving; processes invoices for submission; assists with other needs within the district. Reviews and monitors budget expenditures.

Perform specialized research and cost estimating for maintenance supervisors, track and manage maintenance services, product and inventory items; identify and recommend any trends for future budget preparation; report maintenance unit expenditures in Pecos.

Attend meetings, training and seminars as required. Coordinate activities with other District groups, ADOT divisions and community organizations.

 Management principles
 Business practices
 Office procedures
 Procurement basics
 Professional English grammar
 Familiarity with information systems
 Databases
 Google Workspace tools

Skill in/with:

 Strong verbal and written business communication
Effective problem-solving
Accurate data entry
Proficient use of spreadsheets and word processing
Confidentiality practices
Solid time-management and prioritization

Ability to:

 Analyze data and documentation
Plan and coordinate tasks
Develop clear administrative materials
Work effectively under pressure
Adapt to multiple software platforms

Three (3) years administrative or accounting experience or combination or Bachelor's degree in Business Accounting or related field.

High School Diploma or GED

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.