Cjis Jobs (NOW HIRING)

Records Management Specialist

Under general direction, manage and oversee the operations of the police records division, including departmental records information management and criminal justice systems compliance.

Oversee, direct, and support records management procedures and protocols for the police department. Involves: Maintaining the configuration, access, and privileges for account holders in the department's records management system, CJIS, and third-party access accounts. Ensure proper data collection for criminal justice systems. Maintain departmental compliance with NCIC/TCIC database protocols. Ensure the Department reports timely to the FBI National Incident-Based Reporting System (NIBRS). Work closely with the communication sections of the police and fire departments to obtain Computer-Aided Dispatch (CAD) information. Identify opportunities and recommendations for improvement to systems and standard operating procedures to enhance efficiency and internal control. Assists law enforcement with records management system training.

Provide oversight, leadership, direction, and control of operations for the police records division. Involves: Managing and advising staff in records management techniques and procedures, records protection, storage, retrieval, elimination, preservation, and automated records processing applications. Develops, maintains, and reviews standards and procedures for the filing, indexing, retention, retrieval, storage, dissemination, and cataloging of records. Inventories and ensures retention schedules comply with federal, state, local, and operational requirements. Serve as the custodian of records for the police department by managing subpoena responses, Texas Public Information Act processes, compliance with court orders for expunctions and records sealings, release of records to other law enforcement agencies, and Linx/NDex information sharing procedures. Consult with the City Attorney's Office for review and release of records. Oversee, evaluate, and maintain criminal identification processing and reporting. Verify departmental compliance with CJIS eligibility and access requirements, which include City-wide fingerprinting, screening, and access to police facilities. Oversee and review cash flow operations as managed through the Records public counters. Sign in and process requests for change fund replenishments, and review cash submissions for completeness.

Directs the preparation and management of the division's budget. Involves: Plan for annual expenses by maintaining oversight of the division's budget accounts. Make transfers as necessary to support operational needs and ensure continuity of services. Plan, approve, and sign requisitions and P-Card authorizations for supplies, services, and equipment. Approve expenses and sign invoices in accordance with departmental and financial policies. Manage funds allocated for ongoing service agreements to ensure timely payment and uninterrupted service delivery.

Supervise assigned staff. Involves: Assign, schedule, guide, and monitor work. Appraise employee performance and review subordinate supervisors' appraisals. Provide for training and development. Counsel, motivate, and maintain harmony. Identify and resolve staff differences, conflicts, and deficiencies. Interview applicants, recommend hiring, termination, discipline, or other employee status changes. Enforce personnel rules, regulations, and work behavior standards firmly and impartially. Approve overtime, leave requests, and track attendance.

MOS Code: NONE

Education and Experience: Bachelor's Degree or higher in Business, Public Administration, Criminal Justice, Information Management, or a related field, and five (5) years of professional or progressively responsible experience in records management or information management, including two (2) years of supervisory experience. Preference will be given to candidates having experience in law enforcement records or information systems management.

Licenses and Certificates: Valid Texas Class "C" Driver's License at time of appointment. Texas Crime Information Center (TCIC) and National Crime Information Center (NCIC) certifications; Law Enforcement Enterprise Portal (LEEP) Agency Administrator; CJIS (Criminal Justice Information Systems) Security and Records Training; all certifications and training are required within six (6) months of appointment and must be maintained during the course of employment.

Special Requirements: Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check within the first six months of hire and maintain CJIS eligibility. CJIS requirements are related to system access and the following list of convictions and/or deferred adjudications will fail the CJIS background check and result in disqualification and/or termination of employment: Felony convictions, Felony Deferred Adjudication, Class A or B Misdemeanor Deferred Adjudication, Class A or B Misdemeanor convictions, any open arrest for any criminal offense (Felony or Misdemeanor), and family violence convictions.

For complete job description, click here. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.

Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates .

Please note: Applicants with foreign diploma, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete. To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

LIFE AND HEALTH INSURANCE The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available. Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date. An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life's stressors so that you can live a happy productive lifestyle. The City's Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more! Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:

For 0 - 5 years of service (12 days): 40 hour per week employees - 3.70 hours per biweekly pay period

For >5 to 15 years of service (17 days): 40 hour per week employees - 5.24 hours per biweekly pay period

For >15 or more years of service (20 days): 40 hour per week employees - 6.16 hours per biweekly pay period

SICK LEAVE WITH PAY Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

ACCIDENT WITH PAY LEAVE