Writer Assistant Jobs in Seattle, WA (NOW HIRING)

Title

Architectural Specifications Writer

Location

Seattle, WA

Firm Description

Integrus Architecture is a Pacific Northwest design practice offering architectural, structural engineering, experiential design, and interior design with offices in Spokane, Seattle, and Portland. With over 70 years' experience, we remain passionate about public works architecture.

At Integrus we create the environments that bring society together to support the best of human aspiration, potential, and goodwill. We focus our efforts around three pillars: Supporting Architectures of Care and Belonging, Shaping Spaces of Community and Resilience, and Sustaining Environments through Stewardship and Innovation.

Known for our collaborative approach, we take great care in working closely with clients, stakeholders, and consultants to ensure that each project meets the unique needs and aspirations of the community and people it serves.

Position Overview

Integrus is excited to welcome a highly skilled Architectural Specifications Writer to help translate design intent into clear, thoughtful, and high-quality project documentation. This role is central to bridging concept and construction by bringing precision, consistency, and innovation to architectural specifications that support exceptional design outcomes. The ideal candidate brings deep knowledge of materials, building systems, and industry standards, along with a collaborative, design-minded approach to mentoring teams and advancing best practices. This is an opportunity to shape how design excellence is realized across Integrus' work.

As the more senior Architectural Specifications Writer, you will:

• Lead and manage the preparation of architectural specifications for complex projects.
• Provide oversight and quality control to ensure consistency, accuracy, and compliance with industry standards.
• Collaborate with project teams to develop strategic approaches for material selection, sustainability, and constructability.
• Research and integrate the latest building technologies, performance criteria, and regulatory requirements into specifications.
• Develop and refine master specifications, ensuring alignment with industry trends and firm-wide best practices.
• Train and mentor junior team members, fostering expertise in specifications writing and documentation processes.
• Coordinate with clients, consultants, and contractors to resolve specification-related challenges.
• Represent the firm in professional industry organizations and contribute thought leadership in specifications writing.

Financial Responsibilities

• Ensure projects adhere to budgetary and schedule constraints.
• Identify opportunities for cost-effective material and specification solutions.

Marketing Responsibilities

• Enhance the firm's reputation as a leader in architectural specifications.
• Build and maintain strong client relationships through expert consultation and technical support.

Document Responsibilities

• Oversee the development and integration of specifications into project contract documents.
• Review and refine Division 1 - General Requirements and technical specifications across all project types.
• Provide technical analysis on material performance, sustainability considerations, and project feasibility.
• Ensure compliance with legal and contractual obligations in project documentation.

Other Responsibilities

• Lead continuous improvement initiatives related to specifications writing and document standardization.
• Maintain a strong network within the industry to stay ahead of regulatory and technological advancements.
• Represent Integrus with professionalism and integrity in all interactions.

Position Requirements

• Bachelors or Masters Degree in Architecture, recommended but not required
• Architect: Licensed to practice architecture in a minimum of one U.S. state recommended but not required
• CSI CDT Certification -Recommended/preferred
• CSI CCS Certification - Recommended
• 10+ years of experience in architectural specifications writing, with leadership experience preferred.
• Advanced knowledge of CSI MasterFormat, specifications writing software (e.g., BSD SpecLink), and contract documentation.
• Expertise in building codes, sustainability certifications (e.g., LEED, WELL), and industry regulations.
• Strong leadership, mentorship, and communication skills.
• Proven ability to manage multiple complex projects and deliver high-quality specifications on time.

Position Preferences and Proficiency

• Certified Construction Specifier (CCS) or equivalent professional certification.
• Experience working on large-scale, high-profile projects across multiple sectors.
• In-depth knowledge of emerging trends in materials, construction technology, and sustainability practices.
• Experience with integrated project delivery methods, including design-build and GC/CM contracts.
• Proficient with verbal and written communication skills.
• Solid skills with Integrus standard computer programs.
• Working knowledge of office network and web research abilities associated with the responsibilities.
• Possess an understanding of how project manuals are produced and be familiar  with Word, Bluebeam, and Adobe software.

Additional Responsibilities as Directed

• Maintain active membership in the Construction Specifications Institute (CSI).
• Seek opportunities to improve professional skills.
• Assist in maintaining a complete resource center.
• Perform other duties as assigned.

Salary Range

This position offers a salary range of $75,000-$115,000 per year, with compensation based on years of relevant experience. New hires are typically placed between the minimum and midpoint of the range, with flexibility to go slightly higher depending on experience and market conditions.

Benefits

• 100% Employer paid insurance for staff, including medical, dental, vision, life, and disability.
• 3 weeks' vacation
• Sick leave
• 8 paid holidays
• 3 Personal "flex holidays"
• FSA plan for medical, dependent care and transportation costs.
• HSA employer contributions
• 401k retirement plan & match
• Professional licensing and certification support

JEDI Practice at Integrus

We view all aspects of our Practice through a JEDI lens, and we seek to make a positive impact by applying that lens in everything we do, in our culture, in our design, and in our communities. 

Sustainability and Environmental Stewardship at Integrus

Integrus is committed to being a part of the solution to decarbonization. We are signatory to the AIA 2030 Commitment and are dedicated to prioritizing human health and well-being in all of our work. We honor the integrity of place and value solutions that serve human needs and regenerate the health of our natural systems. 

How to Apply
Ready to bring your talents to our team? Click the link below to begin the application process. You will be prompted to upload the following materials:

• Cover Letter: Share your interest in the position and how your skills align with the role.
• Resume: Highlight your educational background and relevant experiences.

We're excited to review your application and learn more about you!

Equal Employment Opportunity
Integrus is an equal opportunity employer and is committed to creating an inclusive workplace. We do not discriminate against employees or job applicants based on race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit-based factors, or any other status protected by applicable law.

These protections apply to all employment decisions, including recruitment, hiring, promotions, compensation, training, and professional development. Integrus also provides reasonable accommodations to employees and applicants for disabilities; pregnancy, childbirth, or related medical conditions; and sincerely held religious beliefs, observances, and practices, in accordance with applicable law.