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Workflow Management Specialist Jobs (NOW HIRING)

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Workflow Management Specialist information

What is a workflow management specialist?

A Workflow Management Specialist is a professional responsible for designing, implementing, and optimizing business processes within an organization. They analyze current workflows, identify inefficiencies, and recommend improvements to enhance productivity and streamline operations. This role often involves working with workflow management software, collaborating with various departments, and ensuring that processes align with organizational goals. Workflow Management Specialists play a critical role in helping businesses operate more efficiently and effectively.

What are the key skills and qualifications needed to thrive as a workflow management specialist, and why are they important?

To thrive as a Workflow Management Specialist, you need expertise in process optimization, data analysis, and project coordination, often supported by a bachelor’s degree in business, operations, or a related field. Familiarity with workflow automation tools (such as Jira, Asana, or Microsoft Power Automate) and certifications like Six Sigma or Lean are highly beneficial. Strong problem-solving abilities, communication skills, and attention to detail help you collaborate effectively and drive process improvements. These skills ensure efficient workflow design, minimize bottlenecks, and support organizational productivity.

What are some common challenges workflow management specialists face when optimizing processes across multiple departments?

Workflow Management Specialists often encounter challenges related to aligning the priorities and communication styles of different departments. Coordinating process improvements requires balancing varying expectations, ensuring stakeholder buy-in, and managing resistance to change. Additionally, integrating new workflow technologies with existing systems can present technical and training hurdles. Successful specialists use strong interpersonal skills and a collaborative approach to navigate these challenges and drive continuous improvement.

What is the difference between Workflow Management Specialist vs Business Analyst?

AspectWorkflow Management SpecialistBusiness Analyst
Required CredentialsTypically certifications in workflow tools or project management (e.g., PMP, Six Sigma)Often holds degrees in business, finance, or related fields; certifications like CBAP are common
Work EnvironmentWorks within operations or process improvement teams, often in manufacturing, IT, or corporate settingsWorks across departments to analyze business needs, often in consulting, finance, or IT sectors
Employer & Industry UsageUsed by organizations aiming to optimize workflows and processesUsed by companies seeking to improve business processes and requirements gathering

While both roles focus on improving organizational efficiency, the Workflow Management Specialist primarily manages and optimizes workflows using specific tools and methodologies. The Business Analyst focuses on analyzing business needs and translating them into technical or process solutions. Both roles often collaborate but serve distinct functions within process improvement initiatives.

What cities are hiring for Workflow Management Specialist jobs?

Cities with the most Workflow Management Specialist job openings:

What states have the most Workflow Management Specialist jobs?

States with the most job openings for Workflow Management Specialist jobs include:

What are popular job titles related to Workflow Management Specialist jobs?

For Workflow Management Specialist jobs, the most frequently searched job titles are:

Configuration Management Specialist

Huntsville, AL • On-site

Applied Technology Solutions
1 - 10 employees

Full-time

Re-posted 3 days ago


Key responsibilities

  • Execute, maintain, and refine configuration management processes, procedures, and standards.

  • Assign and track configuration items (CIs) from origination through approval and release in support of program design milestones and fabrication activities.

  • Manage the progression of CIs through workflows in SolidWorks PDM, ensuring proper storage, linking, and control of engineering data and deliverables.


Job description

Position Overview

The Configuration Management Specialist will support the development of innovative engineering designs and solutions for a wide variety of applications. The Configuration Management Specialist is responsible for configuration management (CM) of engineering artifacts, including the assignment, tracking, review, and release of configuration items (CIs) across design milestones and fabrication. This role works closely with a growing team of engineers and designers at Applied Technology Solutions, Inc. (ATS) to maintain an accurate configuration baseline and ensure all technical data meets internal and customer requirements.


Key Responsibilities

  • Execute, maintain, and refine configuration management processes, procedures, and standards.
  • Assign and track configuration items (CIs) from origination through approval and release in support of program design milestones and fabrication activities.
  • Manage the progression of CIs through workflows in SolidWorks Product Data Management (PDM), ensuring that all engineering data and deliverables are properly stored, linked, and controlled.
  • Perform final review of engineering documentation, including Drawings, Procedures, Specifications, and Bills of Material (BOMs), to ensure accuracy, completeness, and compliance with engineering and technical data standards.
  • Oversee the assignment, approval, and release of engineering deliverables, working closely with project Systems Engineers and other technical leads.
  • Coordinate and support customer-facing Configuration Control Board (CCB) activities, including preparation of change packages and disposition of change requests.
  • Review outgoing CIs for alignment with the approved configuration baseline and required features, in accordance with internal processes and customer-imposed configuration management requirements.
  • Review configuration management–related Statements of Work (SOWs) prior to contract award to ensure alignment with technical, programmatic, and regulatory requirements.
  • Support continuous improvement of configuration management tools, workflows, and documentation to enhance data integrity and traceability.

Required Qualifications

  • 5+ years of relevant experience in configuration management, data management, or a closely related engineering support role.
  • Hands-on experience with configuration management software, preferably SolidWorks Product Data Management (PDM), or similar Product Lifecycle Management (PLM) / Product Data Management (PDM) tools.
  • Familiarity with engineering documentation, including drawings, BOMs, specifications, and procedures.
  • Strong attention to detail, organizational skills, and ability to manage multiple configuration items and changes in a fast-paced environment.
  • Ability to obtain and maintain a Secret DoD Security Clearance; active Secret DoD Clearance strongly preferred.
  • U.S. person status required (U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted as a refugee or granted asylum) in accordance with export control regulations.

Desired Skills and Experience

  • Experience as a PDM Administrator and/or with implementing and maintaining PDM workflows.
  • Experience developing engineering drawings and related engineering documentation in a mechanical or systems engineering environment.
  • Experience performing engineering drawing checking for accuracy, standards compliance, and completeness.
  • Experience supporting systems engineering life cycle management, including requirements traceability and change control.
  • Familiarity with configuration management standards and best practices in a DoD or aerospace/defense environment.

Work Environment and Culture

At ATS, you will join a growing, collaborative team of engineers, designers, and technical professionals who are committed to solving challenging engineering problems for our customers. The Configuration Management Specialist plays a visible role in enabling high-quality designs, ensuring data integrity, and supporting successful program execution. We value initiative, attention to detail, and a continuous improvement mindset.


Equal Employment Opportunity: 
Applied Technology Solutions, Inc. (ATS) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, pregnancy, or any other characteristic protected by applicable federal, state, or local law.

Drug-Free Workplace: 
ATS is a drug-free workplace. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited. All candidates who receive conditional offers of employment are subject to drug testing. 

E-Verify: 
ATS is an E-Verify employer. 

Export Control Regulations: 
Applicants for employment at ATS must be a U.S. citizen or national.

Reasonable Accommodation Statement
Applied Technology Solutions, Inc. is committed to the full inclusion of all qualified individuals. As part of this commitment, Applied Technology Solutions, Inc. will ensure that persons with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment equal to those enjoyed by other employees.