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Workflow Management Specialist Jobs (NOW HIRING)

ResolveSoft Inc

Data Management Specialist

Kansas City, MO · On-site

$70K - $92K/yr

Data Management Specialist Location: Onsite, Kansas City, MO Position Summary The Data Management ... This role is responsible for data quality oversight, records management, workflow tracking, and ...

ResolveSoft Inc

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Data Management Specialist

Dallas, TX · On-site

$70K - $92K/yr

Data Management Specialist Location: Onsite, Dallas, TX Position Summary The Data Management ... This role is responsible for data quality oversight, records management, workflow tracking, and ...

eShocan

Product Management Specialist

Livonia, MI · On-site

Position Title: 3DEXPERIENCE (3DX) Product Management Specialist A bout the Role We are seeking a ... Use ITEROP to support BOM workflows and change management processes. * Leverage AI-assisted ...

ResolveSoft Inc

Data Management Specialist

Denver, CO · On-site

$70K - $92K/yr

Data Management Specialist Location: Onsite, Denver, CO Position Summary The Data Management ... This role is responsible for data quality oversight, records management, workflow tracking, and ...

ResolveSoft Inc

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Data Management Specialist

Atlanta, GA · On-site

$70K - $92K/yr

Data Management Specialist Location: Onsite Atlanta, GA Position Summary The Data Management ... This role is responsible for data quality oversight, records management, workflow tracking, and ...

ResolveSoft Inc

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Data Management Specialist

Washington, DC · On-site

$70K - $92K/yr

Data Management Specialist Location: Onsite, Washington DC Position Summary The Data Management ... This role is responsible for data quality oversight, records management, workflow tracking, and ...

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Workflow Management Specialist information

What is a workflow management specialist?

A Workflow Management Specialist is a professional responsible for designing, implementing, and optimizing business processes within an organization. They analyze current workflows, identify inefficiencies, and recommend improvements to enhance productivity and streamline operations. This role often involves working with workflow management software, collaborating with various departments, and ensuring that processes align with organizational goals. Workflow Management Specialists play a critical role in helping businesses operate more efficiently and effectively.

What are the key skills and qualifications needed to thrive as a workflow management specialist, and why are they important?

To thrive as a Workflow Management Specialist, you need expertise in process optimization, data analysis, and project coordination, often supported by a bachelor’s degree in business, operations, or a related field. Familiarity with workflow automation tools (such as Jira, Asana, or Microsoft Power Automate) and certifications like Six Sigma or Lean are highly beneficial. Strong problem-solving abilities, communication skills, and attention to detail help you collaborate effectively and drive process improvements. These skills ensure efficient workflow design, minimize bottlenecks, and support organizational productivity.

What are some common challenges workflow management specialists face when optimizing processes across multiple departments?

Workflow Management Specialists often encounter challenges related to aligning the priorities and communication styles of different departments. Coordinating process improvements requires balancing varying expectations, ensuring stakeholder buy-in, and managing resistance to change. Additionally, integrating new workflow technologies with existing systems can present technical and training hurdles. Successful specialists use strong interpersonal skills and a collaborative approach to navigate these challenges and drive continuous improvement.

What is the difference between Workflow Management Specialist vs Business Analyst?

AspectWorkflow Management SpecialistBusiness Analyst
Required CredentialsTypically certifications in workflow tools or project management (e.g., PMP, Six Sigma)Often holds degrees in business, finance, or related fields; certifications like CBAP are common
Work EnvironmentWorks within operations or process improvement teams, often in manufacturing, IT, or corporate settingsWorks across departments to analyze business needs, often in consulting, finance, or IT sectors
Employer & Industry UsageUsed by organizations aiming to optimize workflows and processesUsed by companies seeking to improve business processes and requirements gathering

While both roles focus on improving organizational efficiency, the Workflow Management Specialist primarily manages and optimizes workflows using specific tools and methodologies. The Business Analyst focuses on analyzing business needs and translating them into technical or process solutions. Both roles often collaborate but serve distinct functions within process improvement initiatives.

What cities are hiring for Workflow Management Specialist jobs?

Cities with the most Workflow Management Specialist job openings:

What states have the most Workflow Management Specialist jobs?

States with the most job openings for Workflow Management Specialist jobs include:

What are popular job titles related to Workflow Management Specialist jobs?

For Workflow Management Specialist jobs, the most frequently searched job titles are:

Data Management Specialist

Arlington, VA • On-site

Kids for the Future
Outpatient Health Care • 11 - 50 employees
Learn more about Kids for the Futureexternal

$60K - $75K/yr

Other

Medical, Dental, Vision, Life, Retirement

Posted 9 days ago

Key responsibilities

  • Maintain and update data assets supporting Head Start grants management and program operations.

  • Perform data quality assurance reviews to ensure the accuracy, completeness, consistency, and integrity of information maintained within Federal systems.

  • Support maintenance of workflow management solutions, records management, metadata management, and data validation activities.

Kids For The Future rating

3.3

Company rating: 3.3 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

  • Location 1621 S Hayes St Apt A,Arlington, VA, 22202-5558,United States
  • Base Pay $60,000.00 - $75,000.00 / Year
  • Employee Type FT Exempt
  • Required Degree 4 Year Degree

Description


The Data Management Specialist supports the Office of Head Start (OHS) National Customer Service Improvement Project (CSIP) by maintaining the integrity, quality, organization, and accessibility of data used to administer Head Start grants and support program operations. This position is responsible for data quality assurance, data governance, records management, workflow tracking, metadata management, and maintenance of data assets that support grants management, customer service, and program oversight. The Data Management Specialist works collaboratively with Federal staff, Data Engineers, Data Analysts, and Program Support Specialists to ensure accurate, secure, and timely management of information supporting OHS Regional and Central Office operations.


Responsibilities

  • Maintain and update data assets supporting Head Start grants management and program operations.

  • Perform data quality assurance reviews to ensure the accuracy, completeness, consistency, and integrity of information maintained within Federal systems.

  • Support maintenance of SmartFlow and other workflow management solutions utilizing Smartsheet and other approved technologies.

  • Maintain records supporting grant administration, workflow tracking, correspondence, monitoring activities, and operational reporting.

  • Create, organize, maintain, and validate metadata supporting enterprise data management.

  • Review integrated data from HSES, GrantSolutions, AMS, TTA Hub, and other Federal systems to identify inconsistencies and recommend corrective actions.

  • Support data integration activities by validating imported and transformed data.

  • Perform data cleaning, reconciliation, validation, and quality control activities.

  • Maintain documentation supporting data governance, records management, metadata standards, and business processes.

  • Support recurring and ad hoc reporting activities by preparing, validating, and organizing source data.

  • Assist with maintaining dashboards, reports, workflow trackers, and management information products.

  • Support development of data governance policies and quality assurance procedures.

  • Coordinate with technical and program staff to resolve data discrepancies.

  • Maintain official electronic records in accordance with Federal records management requirements.

  • Support business process improvement initiatives.

  • Ensure compliance with HHS, ACF, OHS, and Federal information security requirements.


Qualifications

  • At least 3 years of relevant post-baccalaureate professional experience directly related to the task activities.

  • Data quality assurance and validation.

  • Data governance principles knowledge.


Preferred Qualifications

  • Experience supporting OHS or ACF.

  • Experience with HSES, AMS, GrantSolutions, Smartsheet, and SmartFlow.

  • Experience with Federal records management, metadata management, data governance, and workflow management.

  • Experience supporting Federal grants management and business process improvement.


Education and Experience

At least a Bachelor's in Information Management, Library Science, or related field from an accredited university or college.


Summary
Why work for VPD?

  • VPD is proud to be a certified Great Place to Work in 2022-2023 & 2025 and named to the Inc. 5000 list of the fastest-growing private companies in America for 2025! See more about what our employees think! Working at VPD Government Solutions | Great Place to Work

  • Robust employee benefits package beginning on 1st of the month following hire date including health, dental, vision, life, and disability insurance

  • 401(k) with 5% employer matching

  • Flexible time off program

  • Opportunities for professional development

  • Employee-centric work culture including company sponsored events, happy hours, and team-building opportunities, frequent communications/information sharing from Leadership, supportive and positive teamwork environment, \"open door\" policy, etc.


VPD is Service-Disabled Veteran Owned Small Business (SDVOSB) and is an Equal Opportunity Employer.



  • VPD Uses E-Verify - Right to Work Poster


Applicants have rights under Federal Employment Laws:



  • EEOC Know Your Rights: Workplace Discrimination is Illegal

  • EEO is the Law - Federal Contractors/Subcontractors

  • Employee Polygraph Protection Act


Additional Information

  • Remote, Hybrid, or Onsite? Hybrid

  • What type of citizenship does your contract require? U.S. Citizen

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