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Workflow Assistant Jobs in Rhode Island (NOW HIRING)

Brown University Health

Medical Assistant

Riverside, RI

$18.13 - $29.90/hr

SUMMARY Assist physicians in providing high-quality patient care, while also exhibiting strong ... workflows Performs other miscellaneous job-related duties as assigned BASIC KNOWLEDGE High School ...

Brown University Health

Medical Assistant

Riverside, RI · On-site

$18.13 - $29.90/hr

SUMMARY: Assist physicians in providing high-quality patient care, while also exhibiting strong ... workflows Performs other miscellaneous job-related duties as assigned BASIC KNOWLEDGE: High School ...

Brown University Health

Medical Assistant

Riverside, RI · On-site

$18.13 - $29.90/hr

SUMMARY: Assist physicians in providing high-quality patient care, while also exhibiting strong ... workflows Performs other miscellaneous job-related duties as assigned BASIC KNOWLEDGE: High School ...

Tricehealthcare

HR Admin Assistant

Providence, RI · On-site

$27/hr

HR Admin Assistant Location:Providence, RI 02906 Shift: 8 Hours Days /32 Hours Guaranteed Duration ... Familiarity with hospital operations or healthcare workflows * Basic medical terminology ...

Brownhealth

Medical Assistant

East Greenwich, RI · On-site

$18.13 - $29.90/hr

SUMMARY: Assist physicians in providing high-quality patient care, while also exhibiting strong ... Attend meetings/workshops as they relate to current position and office workflows * Performs other ...

Brown University Health

Medical Assistant

Riverside, RI

$18.13 - $29.90/hr

SUMMARY: Assist physicians in providing high-quality patient care, while also exhibiting strong ... Attend meetings/workshops as they relate to current position and office workflows * Performs other ...

Brown University Health

Medical Assistant

Riverside, RI · On-site

$18.13 - $29.90/hr

SUMMARY: Assist physicians in providing high-quality patient care, while also exhibiting strong ... and office workflows Performs other miscellaneous job-related duties as assigned MINIMUM ...

Brown University Health

Medical Assistant

Riverside, RI · On-site

$18.13 - $29.90/hr

SUMMARY: Assist physicians in providing high-quality patient care, while also exhibiting strong ... Attend meetings/workshops as they relate to current position and office workflows * Performs other ...

Brownhealth

Nursing Assistant

Providence, RI

$18 - $25.82/hr

Collaborates with the Registered Nurse to prioritize tasks and organize workflow. * Personal Care * Provides direct personal care to patients. * Basic Nursing Assistant Skills * Performs duties as ...

Brownhealth

Nursing Assistant

Providence, RI · On-site

$18 - $25.82/hr

Collaborates with the Registered Nurse to prioritize tasks and organize workflow. * Personal Care * Provides direct personal care to patients. * Basic Nursing Assistant Skills * Performs duties as ...

Brown University Health

Nursing Assistant

Providence, RI · On-site

$18 - $25.82/hr

Collaborates with the Registered Nurse to prioritize tasks and organize workflow. * Personal Care * Provides direct personal care to patients. * Basic Nursing Assistant Skills * Performs duties as ...

Brownhealth

Nursing Assistant

Providence, RI · On-site

$18 - $25.82/hr

Collaborates with the Registered Nurse to prioritize tasks and organize workflow. * Personal Care * Provides direct personal care to patients. * Basic Nursing Assistant Skills * Performs duties as ...

Brown University Health

Nursing Assistant

Providence, RI · On-site

$18 - $25.82/hr

Work Organization Collaborates with the Registered Nurse to prioritize tasks and organize workflow. Personal Care Provides direct personal care to patients. Basic Nursing Assistant Skills Performs ...

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All JobsWorkflow JobsWorkflow Assistant JobsWorkflow Assistant Jobs in Rhode Island

Workflow Assistant information

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.
What are the most commonly searched types of Workflow jobs in Rhode Island? The most popular types of Workflow jobs in Rhode Island are:
What are popular job titles related to Workflow Assistant jobs in Rhode Island? For Workflow Assistant jobs in Rhode Island, the most frequently searched job titles are:
What job categories do people searching Workflow Assistant jobs in Rhode Island look for? The top searched job categories for Workflow Assistant jobs in Rhode Island are:
What cities in Rhode Island are hiring for Workflow Assistant jobs? Cities in Rhode Island with the most Workflow Assistant job openings:
Workflow Assistant jobs near you
Infographic showing various Workflow Assistant job openings in Rhode Island as of June 2026, with employment types broken down into 3% As Needed, 45% Full Time, 46% Part Time, 3% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Assistant Project Manager

DiStefano Brothers Companies

North Kingstown, RI • On-site

Full-time

Medical, Life, Retirement, PTO

Posted 28 days ago

Job description

Salary: $60,000 - $75,000/year DOE

About the Role

Are you an organized, proactive construction professional looking to take the next step in your career? We are seeking anAssistant Project Manager to join our dynamic team. In this pivotal role, you will work on-site out of our North Kingstown, RI office directly with our talented Project Management Team on high-end residential and commercial projects to drive them from preconstruction through to successful closeout.


As an APM, you will be the backbone of project administration, ensuring accurate data in Buildertrend, managing subcontractor compliance, keeping schedules tightly updated, and anticipating project needs before they arise. If you have a keen eye for detail, a sense of urgency, and a passion for making your teams life easier, we want to hear from you.


Primary Responsibilities

Your day-to-day will involve a mix of project coordination, technology management, and team collaboration:


  • Project Controls & Scheduling: Build out, maintain, and regularly update comprehensive project schedules with accurate task logic. Monitor daily job progress and review field logs for completeness.
  • Estimating & Procurement: Support the estimating process by organizing and inputting bid data. Review project drawings, verify material lists, issue purchase orders, and coordinate directly with vendors and subcontractors to ensure order accuracy and timely delivery.
  • Financial & Compliance Tracking: Conduct regular audits of project financials, labor tracking, and invoicing. Monitor subcontractor complianceincluding insurance and licensing documentationand assist with monthly client billing and invoicing processes.
  • Technology & Systems Management: Utilize company project management software to maintain accurate project data, track permits, enter scope details, and leverage new technology updates to optimize team workflows.
  • Communication & Support: Document key takeaways during client and internal stakeholder meetings. Assist with site visits, research project materials, and compile comprehensive project closeout documentation.


Key Competencies

To thrive in this role, you must be:

  • Detail-Oriented & Organized:You notice the little things and thrive on keeping project data immaculate.
  • A Proactive Communicator:You are responsive, effective, and professional via email, phone, and in person.
  • Tech-Savvy:You lean into modern construction tech to optimize workflows.
  • Adaptable:You handle task prioritization with ease in a fast-paced, dynamic environment.
  • An Engaged Learner:You eagerly participate in internal training and strive to constantly improve company processes.


Qualifications

Education & Experience

  • Experience in construction project coordination, project administration, or an assistant PM role within the construction industry.
  • Associates or Bachelors degree in Construction Management, Engineering, Architecture, or a related field (or equivalent field/industry experience) preferred.
  • Proficiency withBuildertrend(or similar PM software like Procore/CoConstruct) is highly preferred.
  • Strong proficiency withBluebeam Revu(or similar PDF takeoff tools) andHover.
  • Above-average computer skills, specifically withinGoogle Workspace(Docs, Sheets, Drive) andMicrosoft Office.
  • Solid understanding of industry-standard construction processes, design drawings, and scopes of work.
  • Familiarity with subcontractor compliance, building permits, and basic construction financial reporting (Cost Plus / Percent Complete).
  • Must currently reside within commuting distance of North Kingstown, RI and possess a valid drivers license. (We are not accepting remote applicants at this time).


What We Offer

  • Competitive salary of between $60,000 - $75,000 per year, based on experience and qualifications.
  • Medical coverage
  • 401(k) with company match
  • Company-sponsored life insurance
  • Paid time off & holidays
  • Monday - Friday schedule
  • A collaborative, team-oriented work environment


Apply today for immediate interview opportunities!