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Voting Officer Jobs (NOW HIRING)

Maricopa

Early Voting Operations Coordinator

Phoenix, AZ · Hybrid

$17.50 - $25.50/hr

Job Type Unclassified Department Recorder About the Position The Early Voting Operations ... Must successfully complete the next scheduled Secretary of State Election Officer Certification.

ELS

Fiduciary Officer/Sr. Fiduciary Officer

Rochester, NY · On-site

$114K/yr

Fiduciary Officer Starting Salary: $114,000 Salary Range: $100,921-$127,228 Please note: Interested ... New Account and Trust Acceptance Committee voting member Assist in maintaining and developing trust ...

City of Garden City, KS

Police Officer

Garden City, KS · On-site

$27.14 - $33.08/hr

Police Officers may also be assigned duties as Detectives, Crime Prevention Officers, Department ... P/T Education Conference, Bereavement, FMLA, Military, Jury Duty, Voting * Employee Recognition ...

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Voting Officer information

What are the key skills and qualifications needed to thrive as a Voting Officer, and why are they important?

To thrive as a Voting Officer, you need a strong understanding of election procedures, attention to detail, and often a background in public administration or related fields. Familiarity with voter registration databases, electronic voting systems, and basic office software is typically required. Excellent organizational skills, impartiality, and effective communication help ensure a smooth and fair voting process. These skills and qualities are crucial for maintaining election integrity, public trust, and efficient administration of voting activities.

What are Voting Officers?

Voting Officers are officials responsible for overseeing the conduct of elections at polling stations. They ensure that voting is carried out fairly, securely, and according to election laws and procedures. Their duties include verifying voter identities, issuing ballots, assisting voters as needed, and ensuring the accurate counting and reporting of votes. Voting Officers play a crucial role in maintaining the integrity and transparency of the electoral process.

What is the difference between Voting Officer vs Poll Worker?

AspectVoting OfficerPoll Worker
Required CredentialsBasic training, sometimes certificationBasic training, sometimes certification
Work EnvironmentPoll stations during electionsPoll stations during elections
Employer/Industry UsageGovernment election agenciesGovernment election agencies
Common Search IntentRoles and responsibilities of Voting OfficersRoles and responsibilities of Poll Workers

Voting Officers and Poll Workers often perform similar roles in election settings, assisting voters and managing polling stations. The main difference lies in terminology used in different regions or election systems. Both roles require basic training and are employed by government election agencies to ensure smooth voting processes.

What are some common challenges Voting Officers face on election day, and how can they be effectively managed?

Voting Officers often encounter challenges such as managing long voter lines, addressing voter concerns or confusion about the process, and handling technical issues with voting equipment. Effective time management, clear communication, and teamwork are crucial to ensure a smooth voting experience. It's helpful to stay calm under pressure, follow established protocols, and collaborate closely with other election staff to resolve issues promptly and maintain order. Training sessions before the election typically cover these scenarios to help Voting Officers be well-prepared.
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Voting Officer jobs near you
Infographic showing various Voting Officer job openings in the United States as of May 2026, with employment types broken down into 72% Full Time, 26% Part Time, and 2% Temporary. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Board Secretary & Governance Officer

First Light Outreach Partners

Mount Dora, FL • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

First Light Florida is a Florida nonprofit serving three populations in Lake County and the surrounding region: teens in crisis, military veterans and their families, and churches and faith-based organizations. Our anchor partner is Trinity Church in Eustis, FL. 501(c)(3) status is pending.

The Role

The Board Secretary & Governance Officer is a voting officer of the Board of Directors. The role combines the traditional Secretary function — maintaining records of the corporation — with hands-on support for governance compliance and contract administration. This is a working role, not a ceremonial one. You will not be asked to give legal advice or to act as counsel of record. You will be asked to keep our paperwork clean, our governance defensible, and our agreements organized.

Core Responsibilities

Record and maintain accurate minutes of all board and committee meetings

  • Maintain the corporate records book, including bylaws, resolutions, and officer rosters
  • Track board terms, officer elections, and meeting quorum
  • Send official notices of meetings as required by the bylaws
  • Maintain conflict of interest disclosures and the annual review process
  • Support the board on policy adoption and review cycles

Contacts and Agreements

Maintain the central log of MOUs, service agreements, volunteer agreements, and partner contracts

  • Review draft agreements for completeness, internal consistency, and alignment with board-approved policy
  • Flag agreements that warrant outside attorney review before signature
  • Track agreement renewal, expiration, and termination dates
  • Support the Executive Director on standard agreement templates

Compliance Support

  • Track filing deadlines for Florida nonprofit annual reports and federal tax-exempt filings
  • Help prepare materials for the 501(c)(3) determination process
  • Support audit and recordkeeping readiness as the organization grows

What were looking for?

Paralegal certificate, legal studies background, law-firm experience, or comparable working knowledge of contracts and corporate records

  • Strong written communication and attention to detail
  • Comfort with document management systems and basic compliance tracking
  • Discretion with sensitive information, including personnel and minor-participant matters
  • Ability to attend regular board meetings and respond to governance matters between meetings
  • Alignment with the mission and standards of First Light Florida

Florida Bar licensure is welcome but not required. Nonprofit, church, or veteran-serving experience is valued. Candidates do not need to be lawyers and will not be expected to provide legal advice.

Apply