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Administrative Assistant III

Administrative Assistant III

First Tek

Beaumont, TX

$30 - $35/hr

Other

Medical, Dental, Vision, Life, Retirement

Posted yesterday

Job description

Job#: 26-01759
Job summary
The Administrative Assistant provides essential support to ensure the efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication. They are often the first point of contact for clients and visitors, representing the company with professionalism and courtesy.
Key responsibilities
  • Management, Support and Data Entry
    • Inputting and updating data
    • Verification and correction of data Managing incoming and outgoing mail and deliveries.
    • Organizing and maintaining data.
    • Ensuring data security and confidentiality.
    • Coordinating office procedures and ensuring their efficient execution.
    • Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
    • Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.
    • Organizing and managing both digital and physical files, ensuring easy access and retrieval.
    • Assisting with the creation of reports and summaries from the entered data.
    • Updating and maintaining existing data within databases and records.
  • Scheduling & Coordination
    • Scheduling appointments and maintaining calendars for managers and employees.
    • Coordinating meetings, conferences, and events.
    • Making travel arrangements and managing expense reports.
    • Booking conference calls, rooms, and other necessary resources.
  • Communication & Documentation
    • Drafting and distributing email, correspondence, memos, letters, and forms.
    • Preparing and editing reports and presentations.
    • Taking accurate meeting minutes.
    • Maintaining and updating databases and contact lists.
    • Handling sensitive information in a confidential manner.
  • Other Duties
    • Assisting with employee record keeping.
    • Aiding other departments with basic accounting tasks if needed.
    • Assisting with special projects and conducting research as requested.
    • Contributing to team effort by accomplishing related results as needed.
Required skills and qualifications
  • Proven administrative or assistant experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficiency with SAP/ S4 Hana.
  • Excellent written and verbal communication skills.
Education/Experience: High school diploma or equivalent required, degree preferred but not required
Work Schedule: Monday-Friday, 6:00am-3:30pm | 40 hours/week
Pay Range: $30.00 - $35.00/HR. (DOE)
Benefits:
The benefits available with this position include:
  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
  • Continuous Employment Development and Learning
  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
  • 401K
  • Healthcare Group Medical Coverage & Healthcare for California only
  • Dental Insurance Coverage
  • Vision Insurance Coverage
  • Basic Life Insurance & AD&D
  • Long Term Disability
  • Voluntary Short-Term Disability
  • Direct Deposit
  • Health Savings and Flexible Spending Accounts
About Cenergy International Services
Cenergy International Services is a woman-owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.

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