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Volunteer Event Assistant Jobs (NOW HIRING)

Virginia Zoological Society

Events Assistant

Norfolk, VA · On-site

$15 - $17.50/hr

We work together-staff, volunteers, city partners, and community to advance shared goals. Position Summary The Event Assistant supports the Events Manager and the Events Department in planning ...

Parks Tacoma

Assistant - Volunteer Engagement

Tacoma, WA · On-site

$22.14 - $24.41/hr

Then, come work for Parks Tacoma The Volunteer Engagement Assistant will work with the Community and Special Projects Coordinator to support special events, volunteer projects, and park improvement ...

CBH Homes

CBH Events Assistant

Meridian, ID · On-site

The Event Assistant will support the Events team by helping execute memorable events, maintaining ... Manage event activities, volunteers, and on-site problem solving * Capture and share event content ...

Parks Tacoma

Assistant - Volunteer Engagement

Tacoma, WA · On-site

$22.14 - $24.41/hr

The Volunteer Engagement Assistant will work with the Community and Special Projects Coordinator to support special events, volunteer projects, and park improvement events, lead park stewardship work ...

COMMISSION 127

NY · On-site

$60 - $80/hr

Oversee, train, and encourage volunteers serving at the Center. * Assist with preparing and resetting the training room for programs, workshops, and events. * Support the coordination of special ...

City of Princeton

Volunteer-City Events

Princeton, TX · On-site

Additional Event Support Duties Depending on the event, volunteers may also assist with: Parking or ... directional support. Line monitoring for rides, attractions, activities, or food areas. Crowd ...

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Volunteer Event Assistant information

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How much do volunteer event assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for volunteer event assistant in the United States is $19.54, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.15 per hour, depending on experience, location, and employer.

What is a volunteer event assistant?

Volunteer Event Assistants are individuals who help organize and run events by supporting event staff and ensuring activities go smoothly. Their responsibilities often include setting up venues, greeting guests, assisting with registration, providing information, and helping with clean-up. These roles are usually unpaid but offer valuable experience and a chance to contribute to a cause or community. Volunteer Event Assistants play a crucial part in making events successful and enjoyable for attendees.

What skills and qualifications are needed to be a volunteer event assistant?

To thrive as a Volunteer Event Assistant, you need strong organizational skills, attention to detail, and the ability to follow instructions, often with no formal qualifications required. Familiarity with event management software, basic office tools like Microsoft Office, and online registration platforms is beneficial. Excellent interpersonal skills, adaptability, and a positive attitude help you interact effectively with diverse groups and handle unexpected challenges. These skills are important to ensure events run smoothly, participants are supported, and the overall goals of the organization are achieved.

What are common challenges faced by volunteer event assistants, and how can they be overcome?

Volunteer Event Assistants often face challenges such as coordinating with diverse teams, adapting to last-minute changes, and managing multiple tasks under tight timelines. To overcome these, it's important to maintain clear communication with event organizers, stay organized with checklists and schedules, and be flexible in handling unexpected situations. Building strong relationships with other volunteers and staff can also help ensure smoother collaboration and a more successful event experience.

What is the difference between Volunteer Event Assistant vs Volunteer Coordinator?

AspectVolunteer Event AssistantVolunteer Coordinator
ResponsibilitiesAssist with event setup, registration, and on-site supportOversee volunteer recruitment, training, scheduling, and management
Required CredentialsBasic organizational skills, sometimes prior volunteer experienceStrong communication skills, leadership abilities, experience in volunteer management
Work EnvironmentEvent sites, community centers, or outdoor venuesOffice settings and on-site event locations
Employer & Industry UsageNonprofits, community events, charitiesNonprofits, large events, community organizations

While both roles support volunteer efforts, the Volunteer Event Assistant primarily provides on-the-ground support during events, whereas the Volunteer Coordinator manages the overall volunteer program, including recruitment and training. The roles differ mainly in scope and responsibility, with the Coordinator handling planning and the Assistant focusing on execution.

What do volunteers do at an event?

Volunteer Event Assistants help with various tasks such as registration, guiding attendees, setting up and cleaning up, and providing information. They often work in teams, use communication skills, and follow instructions to ensure the event runs smoothly.

What cities are hiring for Volunteer Event Assistant jobs?

Cities with the most Volunteer Event Assistant job openings:

What states have the most Volunteer Event Assistant jobs?

States with the most job openings for Volunteer Event Assistant jobs include:

What are popular job titles related to Volunteer Event Assistant jobs?

For Volunteer Event Assistant jobs, the most frequently searched job titles are:

Volunteer Event Assistant jobs near you

Events Assistant

Norfolk, VA • On-site

Virginia Zoological Society
51 - 200 employees
Learn more about Virginia Zoological Societyexternal

$15 - $17.50/hr

Full-time

Posted 26 days ago

Job description

Job Type
Full-time
Description
Mission & Values
The Virginia Zoo, founded in 1901 and located in Norfolk, Virginia, is home to more than 700 animals representing over 150 species across 53 acres of outdoor habitats, the World of Reptiles, classrooms, and guest amenities. The Zoo is committed to inspiring our community to take action to save the world's wildlife and their ecosystems. Our vision is a world where everyone values wildlife and the environment.
We prioritize the health, safety, and well-being of every animal in our care. We empower our community to protect wildlife and ecosystems locally and globally. We create meaningful experiences that inspire curiosity, learning, and stewardship. We uphold ethical standards in all operations, partnerships, and interactions. We foster a welcoming environment where diverse perspectives strengthen our mission. We work together-staff, volunteers, city partners, and community to advance shared goals.
Position Summary
The Event Assistant supports the Events Manager and the Events Department in planning, coordinating, and executing engaging events at the Virginia Zoo. This role focuses on vendor coordination, onsite event support, and general administrative assistance. The Event Assistant also helps promote events by distributing Zoo-provided promotional materials within the community. Success in this position requires a highly organized, detail-oriented individual who is comfortable communicating with vendors, sponsors, guests, and community partners to ensure seamless event execution.
Essential Duties / Responsibilities
  • Assist with vendor communication, including DJs, bounce house rentals, food trucks, community partners, and local businesses.
  • Coordinate vendor logistics such as arrival times, load-in/load-out procedures, and contract requirements.
  • Maintain vendor agreements and ensure compliance with Zoo policies.
  • Support the development of new vendor partnerships and sponsorship coordination to enhance event offerings.
  • Distribute Zoo-provided flyers and promotional materials around the community to generate awareness and excitement for events.
  • Assist with event setup, breakdown, and onsite coordination.
  • Contribute to departmental brainstorming and planning sessions to explore new event ideas aligned with the vision and goals of the Virginia Zoo Events Department.
  • Provide general administrative support, including responding to event inquiries, organizing event documents, maintaining event checklists, timelines, itineraries, DJ notes, FAQs, vendor contact lists, and post-event reports.
  • Serve as an onsite point of contact for guests during events, answering questions about schedules, activities and amenities.
  • Assist with event signage and wayfinding placement to help guests navigate event activities.
  • Gather informal feedback from guests to support continuous improvement of events.
  • Collaborate with other Zoo departments and volunteers to ensure smooth event operations.
  • Conduct inventory audits of event supplies and coordinate reorders when necessary (e.g. signage, decorations, wristbands, table covers, giveaway items).
  • Assist with collecting attendee and staff feedback through surveys.
  • Provide post-event recaps including financial data, attendance and survey feedback.
  • Provide support for private rental events and birthday parties, before, during and after the event.
  • Perform other duties as assigned.

Education and Experience
  • Experience in customer service, hospitality, or event support.
  • Bachelor's degree, preferably in Hospitality, Event Planning, Tourism, Parks and Recreation, or Communications or equivalent experience.

Minimum Qualifications
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Effective time-management skills with the ability to prioritize multiple tasks.
  • Comfortable interacting with vendors, sponsors, and community members.
  • Ability to work independently while taking direction from the Events Manager.
  • Ability to function well in a fast-paced environment.
  • Ability to maintain confidentiality regarding donor and prospect information.
  • Proficiency with Microsoft Office or related software.
  • Ability to maintain a flexible schedule, including nights and weekends.
  • Ability to maintain an optimistic attitude when supporting guests, partners and zoo staff

Preferred Qualifications
  • One year or more of event, hospitality, customer service, or related experience.
  • Experience with site maps/plan-o-grams.
  • Experience as a venue coordinator and/or with outdoor events.
  • Experience coordinating with 3rd-party vendors.
  • Understanding and knowledge of the local Norfolk community.
  • Experience supporting marketing or promotional activities.

Physical Requirements / Working Conditions
  • Ability to stand, move, and walk for up to 8 hours a day.
  • Ability to lift and move objects including but limited to boxes, tables, and chairs, up to 35lbs.
  • Ability to work outdoors in various weather conditions.

Special Requirements
  • Valid driver's license
  • Ability to pass a background check

Equal Employment Opportunity Statement
The Virginia Zoo is an equal opportunity employer. We celebrate diversity and are committed to
creating an inclusive environment for all employees. All qualified applicants will receive consideration
for employment without regard to race, color, religion, gender, gender identity or expression, sexual
orientation, national origin, genetics, disability, age, or veteran status.
ADA Accommodation Statement
The Virginia Zoo is committed to providing reasonable accommodations to qualified individuals with
disabilities to ensure equal access to employment opportunities and the essential functions of each
position. Applicants or employees who require accommodation may contact Human Resources to
initiate an interactive process.
Salary Description
$15.00 - $17.50 per hour

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