Virtual Real Estate Assistant Jobs in Minnesota (NOW HIRING)

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

We are seeking a high-performing and detail-oriented individual to join our Real Estate Department. If you have substantial transactional experience and want to work with a dynamic team in a supportive environment, we want to hear from you!

This hybrid position offers a work schedule of 3 days a week in the office in our Minneapolis office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Paralegal within our Real Estate Team, you will:

• Develop and maintain comprehensive checklists for large-scale real estate transactions and meticulously track all associated documents.

• Manage diligence processes, facilitate transaction coordination, and collaborate with teams to ensure successful transaction closures.

• Prepare closing indices, binders, and follow up on a diverse range of post-closing matters.

• Review survey and title commitments, addressing comments from counterparties.

• Collaborate with title companies to finalize title policies and coordinate document recordation.

• Prepare signature page packets and manage the closing process among various stakeholders.

• Assist attorneys in preparation for closings and attend closings as needed.

• Monitor transaction tasks and timelines, communicating progress and resolutions to the team.

• Engage with vendors and agencies to obtain necessary due certificates and searches.

• Conduct research and gather pertinent information using legal research tools and public databases.

• Explore industry databases and government resources to support transactions.

• Adapt to other tasks as client needs evolve.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Team-Oriented: Work collaboratively within a team environment.

Required Experience:

• Bachelor’s degree or paralegal certificate preferred.

• A minimum of 5 years of paralegal experience, preferably in a law firm setting.

• Proven experience managing and tracking large document submissions or transactions.

• Experience in commercial real estate or finance is strongly preferred.

• Title and survey experience required.

• Strong organizational, analytical, and critical thinking skills are essential with exceptional drafting and proofreading skills.

• Intermediate proficiency in Microsoft Office applications, document management systems, and time-keeping software.

The targeted salary range for this position is from $75,000– $92,000 which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.