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Virtual Project Assistant Jobs in Kentucky (NOW HIRING)

Amteck, LLC

VDC Project Manager

Lexington, KY · On-site

Our team is expanding, and we are now seeking a Virtual Design & Construction (VDC) Project Manager ... Review new drawings releases to assist in capturing changes that might affect the BIM efforts ...

Amteck, LLC

VDC Project Manager

Lexington, KY

Our team is expanding, and we are now seeking a Virtual Design & Construction (VDC) Project Manager ... Review new drawings releases to assist in capturing changes that might affect the BIM efforts ...

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Virtual Project Assistant information

What are the key skills and qualifications needed to thrive as a Virtual Project Assistant, and why are they important?

To thrive as a Virtual Project Assistant, you need strong organizational skills, attention to detail, and proficiency in project coordination, usually supported by experience with remote work or administrative roles. Familiarity with project management tools like Trello, Asana, or Monday.com, as well as communication platforms such as Slack and Zoom, is typically required. Excellent time management, proactive communication, and adaptability are soft skills that set top candidates apart. These abilities ensure smooth workflow, effective collaboration, and timely project completion in a remote work environment.

How does a Virtual Project Assistant typically collaborate with remote teams to ensure project milestones are met?

As a Virtual Project Assistant, you'll coordinate closely with team members using digital communication tools like email, project management software, and video conferencing platforms. Your role often involves scheduling meetings, tracking progress on tasks, sending reminders, and ensuring everyone is aligned with project timelines. Overcoming challenges such as time zone differences and varied work styles requires strong organizational and communication skills. By maintaining clear documentation and proactive follow-ups, you help keep projects on track and support the project manager in facilitating smooth team collaboration.

What are Virtual Project Assistants?

Virtual Project Assistants are remote professionals who help manage and coordinate various tasks related to projects. They support project managers and teams by handling administrative duties, scheduling meetings, updating project documentation, and communicating with stakeholders. Their work is done online, allowing them to assist clients or employers from anywhere. Virtual Project Assistants help ensure projects run smoothly and efficiently by keeping tasks organized and deadlines on track.

What is the difference between Virtual Project Assistant vs Virtual Executive Assistant?

AspectVirtual Project AssistantVirtual Executive Assistant
Primary RoleSupports project coordination, task management, and administrative duties related to specific projectsProvides high-level administrative support to executives, including scheduling and correspondence
Required SkillsProject management, organization, communicationCalendar management, communication, discretion
Work EnvironmentProject-based, team collaborationExecutive-level, one-on-one support
Common UsageIn industries managing multiple projectsIn corporate settings supporting executives

While both roles involve remote administrative support, Virtual Project Assistants focus on assisting with specific projects and tasks, whereas Virtual Executive Assistants provide comprehensive support to high-level executives. The choice depends on whether the support needed is project-specific or executive-focused.

What are the most commonly searched types of Virtual Project jobs in Kentucky? The most popular types of Virtual Project jobs in Kentucky are:
What cities in Kentucky are hiring for Virtual Project Assistant jobs? Cities in Kentucky with the most Virtual Project Assistant job openings:
Virtual Project Assistant jobs near you
Project Assistant

Project Assistant

Integrated Resources INC

Lexington, KY

Contractor

Posted just now

Job description

Company Description

A Few Words About Us Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing.

Job Description

Responsibilities


The position will coordinate cross-functional support for library access and archive activities. This requires an individual who is capable of working independently to reach goals and who will actively seek input from team members when needed. Prior library or documentation experience is helpful. A familiarity with scientific and medical terminology is strongly preferred.   


50% coordinator for special programs, presentations and projects for Library Services.  

This includes administrative, planning and logistical support including:


Updating and distributing Library Services training tools.

Library services contact records (new employee welcome email, archive security log, etc.).

Vendor contact and scheduling for trial and training activities (scheduling, questionnaire creation and metrics, etc.).

Recording, updating and maintaining a central work instruction/process flow manual for Library Services.

Responding to Virtual Library help requests including user access troubleshooting.

SharePoint design, maintenance and troubleshooting.


Contractor will be key point person who will coordinate all details from conference room booking, poster printing, updating records, and creating a tracking log or meeting minutes as needed.  

Contractor will actively participate on the project team and will assist in each phase of the project from planning, implementation and into outcome evaluation.


25% data entry and data processing.

This includes identifying citations and uploading citation records, linking files, processing incoming article requests and scanning of documents for electronic archive. The ability to implement special formats as needed including search & alert templates and tags. Attention to detail is key.


25% processing of materials for archive processes including prepping and recording documentation and off-site storage materials and related document conversion requests as well as archive inventory maintenance and data pulls. This includes shelf checks, searches and related inventory duties.         


Education & Experience Requirements


Supporting library functions such as scheduling, document formatting and distribution, including day-to-day request processing. This includes being a key support for on-going special projects and daily or routine tasks. It is critical that contractor can set and prioritize deadlines, take ownership of projects and routinely provide real-time progress updates.

Good oral and written communications skills required along with demonstrated organizational skills.

Attention to detail and ability to take responsibility for multiple tasks required.  

Should be able to identify routine materials through primary labeling (i.e., notebook number, citation).  

Microsoft Office including Outlook expertise required and experience with Adobe Professional a plus.  

Familiarity with at least one database program; 

File maker experience a plus.  

Experience with PubMed, EndNote or Reference Manager a plus.  

Light lifting (10-20 lbs.) may be required; shelving materials involves reaching and bending and occasionally utilizing step stool or short ladder for higher shelves


Additional Information

Ankita Teja

Technical Recruiter

Integrated Resources Inc.

IT REHAB CLINICAL NURSING

Inc. 5000 - 2007-2014 (8th Year)

Certified MBE I GSA - Schedule 66 I GSA - Schedule 621I I GSA - Schedule 70

Tel: 732-549-2030 x239

Fax: 732-549-5549


Integrated Resources logo

About Integrated Resources

Sourced by ZipRecruiter

Integrated Resources Inc (IRI), based in Edison, NJ, US, is an esteemed player in the staffing solutions industry with a credible presence on their official website irionline.com. Notably, IRI provides a range of professional staffing services including contract, contract-to-hire, and direct hire solutions to a wide spectrum of industries such as healthcare, life sciences, manufacturing, financial, insurance, and others. Since its inception, IRI has been committed to delivering top-talent and optimum solutions to meet its clients' diverse needs.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Edison, NJ, US

Year founded

1996

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