Virtual Operations Assistant Jobs in Middleton, WI

Premier Early Childhood Education Partners is a private early childhood education organization seeking a Regional Facilities Manager – Central Region! This is an exciting opportunity for a self-motivated, organized, and solutions-oriented professional who takes pride in maintaining exceptional facilities and is passionate about supporting the teams who operate our childcare centers.

Premier partners with owners of independent early childhood education centers and preschools to help them grow their businesses and provide exceptional experiences for children, families, and staff. Our support teams provide expertise across recruiting and human resources, marketing and community outreach, procurement, accounting and finance, information technology, real estate, and facilities operations.

To be QUALIFIED for this position, we are seeking candidates with a bachelor's degree in Business, Engineering, Construction Management, or a related field, or equivalent professional experience, along with 3-7 years of experience in facilities management, maintenance, construction, or a related field.

Compensation: $100,000 - $110,000 per year, based on background and experience

Travel: This role will require at least 50% nationwide travel. Candidates must be based within reasonable driving distance of a major airport to allow for flexibility and accessibility when traveling.

Preferred Candidate Location: Madison, WI; Chicago, IL; or Minneapolis, MN

This position will support childcare centers across:

• Wisconsin
• Minnesota
• South Carolina
• Virginia
• Pennsylvania
• Connecticut
• New Jersey
• Maine
• Illinois 

We are a family-oriented, close-knit organization and we have a lot to offer our next team member including:

• Competitive Pay
• Professional Development
• Generous Benefits Package, including Dental, Medical, and Vision Insurance
• 401k with Match
• Paid Holidays
• Paid Vacation
• Professional Development Programs
• Fun and Positive Place to Work
• Open Door Policy

Our Hiring Process:

• Resume screen
• Phone screen with Recruiter (30-45 minutes)
• Virtual interview with Vice President of Real Estate and Operations (30-45 minutes)
• Virtual interview with current Facilities Manager (30-45 minutes)
• Virtual interview with Regional Vice President (30-45 minutes)
• Final virtual interview with Chief Operating Officer (30-45 minutes)
• Offer

Main Job Responsibilities:

• Ensure that assigned facilities are fully operational and that all building systems are functioning properly.
• Schedule and supervise maintenance and repair work across multiple locations, including mechanical and electrical systems.
• Develop and manage vendor relationships and vendor lists across multiple locations and states.
• Develop a general understanding of childcare licensing requirements related to facility operations. Previous childcare facilities experience is beneficial but not required.
• Lead renovation, refurbishment, and facilities improvement projects of varying sizes and complexities.
• Initiate and manage property insurance claims.
• Create and manage a fleet management process to ensure the safety and proper maintenance of company vehicles.
• Build and maintain strong relationships with contractors, vendors, and internal teams.
• Establish a consistent communication process with contractors and center teams to ensure timely resolution of facilities-related issues.
• Establish and manage a work order system and processes for tracking work, projects, and associated costs.
• Conduct annual facilities inspections, assist with budget preparation, and oversee larger facilities-related projects.
• Communicate quarterly vendor KPIs to the Vice President of Real Estate and Operations and make recommendations for changes needed to meet established SLAs.
• Manage and support regional internal facilities technicians.
• Respond quickly and effectively to facilities issues to minimize disruption to center operations.
• Ensure maintenance, construction, and facilities priorities are aligned with operational needs and budget requirements.

To be successful in this role, you should have:

• Bachelor's degree in Business, Engineering, Construction Management, or a related field, or equivalent professional experience.
• 3-7 years of experience in facilities management, facilities maintenance, construction, or a similar field.
• Knowledge of general construction and maintenance costs.
• Understanding of budgeting processes and the ability to prioritize maintenance and construction needs.
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Strong procurement and negotiation skills.
• Proficiency with Microsoft Office Suite and related software.
• Working knowledge of a CMMS such as ServiceChannel, Corrigo, or EcoTrak.
• Excellent organization, communication, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and respond quickly to facilities-related issues.
• A strong customer-service mindset and the ability to build positive relationships with vendors, contractors, and internal teams.

If you are a hands-on, solutions-oriented facilities professional who takes pride in maintaining safe, functional, and welcoming environments and desires to work in a fun and professional environment, we encourage you to apply today!

Premier Early Childhood Education Partners is an Equal Opportunity Employer. We embrace and celebrate diversity and inclusivity. We do not tolerate any kind of discrimination in our hiring processes against any groups protected by federal, state, or local law.