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Virtual Operations Assistant Jobs in Pennsylvania

NEP GROUP

Operations Coordinator

Pittsburgh, PA

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Compile documentation and assist with billing invoices for each event in a timely manner. * Assist ...

NEP Group Inc.

Operations Coordinator

Pittsburgh, PA

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Compile documentation and assist with billing invoices for each event in a timely manner. * Assist ...

NEP Group

Operations Coordinator

Pittsburgh, PA · On-site

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Compile documentation and assist with billing invoices for each event in a timely manner. * Assist ...

ASCENSUS

Financial Operations Associate

Dresher, PA · Remote

Ability to successfully prioritize and balance multiple projects concurrently. * Assist with other ... For all virtual remote positions, in order to ensure associates can effectively perform their job ...

Wells Health

Traveling Medical Assistant

Altoona, PA · On-site

$20/hr

... operations in the Altoona, Pennsylvania area. Summary The Traveling Medical Assistant/PCA serves as ... Prepare residents for scheduled virtual visits. * Assist residents during telehealth appointments ...

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Virtual Operations Assistant information

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$11

$24

$33

How much do virtual operations assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for virtual operations assistant in Pennsylvania is $24.46, according to ZipRecruiter salary data. Most workers in this role earn between $20.48 and $27.45 per hour, depending on experience, location, and employer.

What is a virtual operations assistant?

Virtual Operations Assistants are remote professionals who support businesses with a range of operational tasks, such as scheduling, data entry, project coordination, and process management. They use digital tools to streamline workflows, manage communications, and help organizations run smoothly without being physically present in the office. Their role is especially valuable for companies looking to improve efficiency and reduce overhead costs by outsourcing administrative and operational work. Virtual Operations Assistants often have strong organizational skills and are adept at using cloud-based software and collaboration platforms.

What are the key skills and qualifications needed to thrive as a virtual operations assistant?

To thrive as a Virtual Operations Assistant, you need strong organizational skills, attention to detail, and experience with administrative tasks, often supported by a background in business or office administration. Familiarity with digital collaboration tools like Slack, Trello, Google Workspace, and scheduling or CRM software is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this remote role. Mastering these skills ensures smooth workflow, efficient task management, and reliable support to distributed teams and leadership.

What is the difference between Virtual Operations Assistant vs Virtual Executive Assistant?

AspectVirtual Operations AssistantVirtual Executive Assistant
CredentialsBasic administrative skills, sometimes certifications in project management or office softwareSimilar credentials, often with experience supporting executives
Work EnvironmentRemote, supporting multiple departments or clientsRemote, supporting high-level executives or teams
Employer & IndustryBusinesses across various industries needing operational supportExecutives, entrepreneurs, or corporate teams
Search & Comparison IntentOften compared for operational support rolesCompared for high-level administrative support

The Virtual Operations Assistant focuses on supporting daily business operations, project coordination, and administrative tasks across departments. In contrast, the Virtual Executive Assistant primarily provides high-level administrative support directly to executives, managing schedules, communications, and strategic tasks. Both roles are remote and require strong organizational skills, but their scope and target employers differ.

How does a virtual operations assistant typically collaborate with remote teams to ensure smooth workflow management?

As a Virtual Operations Assistant, you will frequently coordinate with remote team members using cloud-based project management tools, shared documents, and regular video or chat meetings. Your role often involves monitoring project timelines, distributing tasks, and ensuring clear communication across different time zones. Building strong working relationships virtually is key to anticipating team needs and proactively resolving workflow bottlenecks. Adapting to various collaboration platforms and maintaining a high level of organization will help you succeed in supporting cross-functional teams remotely.

What are the most commonly searched types of Virtual Operations jobs in Pennsylvania?

The most popular types of Virtual Operations jobs in Pennsylvania are:

What are popular job titles related to Virtual Operations Assistant jobs in Pennsylvania?

For Virtual Operations Assistant jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Virtual Operations Assistant jobs in Pennsylvania look for?

The top searched job categories for Virtual Operations Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Virtual Operations Assistant jobs?

Cities in Pennsylvania with the most Virtual Operations Assistant job openings:

Virtual Operations Assistant jobs near you
Infographic showing various Virtual Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 91% Full Time, and 9% Part Time. Highlights an 91% In-person, and 9% Remote job distribution, with an average salary of $50,870 per year, or $24.5 per hour.

Operations Coordinator

NEP GROUP

Pittsburgh, PA

Full-time

PTO

Re-posted 9 days ago

NEP Group rating

7.5

Company rating: 7.5 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

38th of 76 rated media

Job description

You might not know our name, but youve probably seen our work on stage or on screen. Weve supported some of the worlds most watched productions and live events in sports, entertainment, concerts, festivals, film, TV and more. For over 40 years our clients have trusted us to deliver live production, live events, and virtual production solutions for them, anytime, anywhere.

Purpose:

The purpose of this position is to coordinate the movement and logistics of mobile unit and centralized production facility staff throughout the US to ensure that NEP delivers superior service, builds last client relationships, works together as one team, while meeting commitments with integrity and passion.

Essential Duties/Responsibilities:

  • Coordinate scheduled/contracted client events for mobile television units and/or centralized production facilities for TV events.
  • Arrange staffing, enter appropriate scheduling information into scheduling software and coordinate all travel logistics for mobile unit staff and centralized production facilities for each event/project.
  • Communicate schedules and job information to appropriate personnel in a timely manner.
  • Prepare production book with all job-related information on a per job basis and enter appropriate data into software program.
  • Acquire appropriate documentation for shows outside of the US (carnets, permits, passports, etc.).
  • Review event contracts for equipment needs and works closely with Mobile Unit Coordinators to arrange and fill client and mobile unit equipment requirements. Assess what equipment is available through NEP shop inventory and what will need to be rented from an approved external vendor.
  • Approve engineers and drivers timesheets, paid time off requests and expense reports.
  • Manage and review field staff utilization days through scheduling software to ensure required workdays are met on annual basis.
  • Compile documentation and assist with billing invoices for each event in a timely manner.
  • Assist other Operations Coordinators with equipment, logistics, billing, etc. if shows are scheduled with other mobile units and/or in tandem with centralized production facilities.
  • Collect and review tech reports from each show, track missing & damaged equipment, coordinate shipping and follow up with maintenance needs.
  • Attend regularly scheduled Operations meetings and other appropriate meetings as required.
  • Function as a Project Coordinator when needed on multi-truck/client large scale events (i.e., NBA All-Star, Superbowl, Masters, etc.)
  • Work closely with the Account Managers to receive the sales contract, equipment needs and to reconcile any billing changes.
  • Travel as needed to visit with the client and/or mobile unit staff to ensure client and employee satisfaction.

Position Requirements:

  • Technical or Bachelors degree in Communications, Sports or Event Management, Business or related field desired, however a combination of education and experience will be considered
  • 3+ years experience in Event Planning, Logistics and Project Coordination required.
  • Crewing Experience is a plus
  • Demonstrated knowledge of broadcast management, technology, equipment, facilities, and live production for major commercial and TV networks desirable.
  • Demonstrated skills in professional communication and an ability to interact with a wide range of individuals.
  • Attention to detail, exceptional organizational skills and the ability to multi-task and meet deadlines.
  • Must be willing and able to travel.

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