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How much do virtual business assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for virtual business assistant in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What is a virtual business assistant?

A Virtual Business Assistant is a remote professional who provides administrative, technical, and operational support to businesses or entrepreneurs. Their tasks can include scheduling meetings, managing emails, handling customer inquiries, data entry, bookkeeping, and social media management. They help streamline business operations, allowing owners to focus on strategic growth. Virtual Business Assistants typically work on a freelance, contract, or part-time basis, offering flexible support as needed.

What are the key skills and qualifications needed to thrive as a virtual business assistant?

A Virtual Business Assistant typically requires strong organizational skills, time management, proficiency in administrative tasks, and a background in business or office administration. Familiarity with remote collaboration tools, calendar management software, and platforms like Microsoft Office Suite or Google Workspace, as well as certifications in virtual assistance, are commonly valued. Excellent communication, proactive problem-solving, and discretion are essential soft skills for excelling in this role. These skills ensure seamless remote support, efficient workflow management, and professional interactions with clients and teams.

What are some common challenges virtual business assistants face when working remotely?

Virtual Business Assistants often navigate challenges such as balancing multiple client priorities, managing time across different time zones, and maintaining clear communication without face-to-face interaction. Adapting quickly to various project management tools and company protocols can also require a period of adjustment. Staying self-motivated and organized is essential, as remote work requires a high level of independence and accountability. However, many assistants find these challenges rewarding because they develop strong problem-solving and multitasking abilities that are highly valued in remote and hybrid work environments.

How can I start a virtual business assistant business?

To start a virtual business assistant business, identify your target services such as scheduling, email management, or data entry, and develop your skills in tools like Microsoft Office or project management software. Create a professional online presence through a website or social media, set competitive rates, and establish clear communication channels. Building a client base may involve networking, online marketing, and offering reliable, efficient support to attract repeat business.

How do I start working as a virtual business assistant?

To start working as a virtual business assistant, develop relevant skills such as organization, communication, and proficiency with tools like Microsoft Office or project management software. Create a professional resume highlighting your experience, and seek opportunities on freelance platforms or job boards that specialize in remote administrative roles.
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Virtual Business Assistant jobs near you
Infographic showing various Virtual Business Assistant job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Dental Office Assistant - Business Assistant

ForwardDental

Hales Corners, WI • On-site

$17.75 - $23/hr

Full-time

Medical, Retirement, PTO

Re-posted 1 hour ago

Job description

Business Assistant

ForwardDental - Hales North, is looking for a Business Assistant to join our team.

Why Heartland Dental?

Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture.  As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first. 

Supporting our front office as a Business Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged!  Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.

Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.

More about the role

  • Greet and welcome patients as they enter the office to create a great first impression of our team
  • Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
  • Utilize Dentrix for patient scheduling and records
  • Schedule and confirm appointments for multiple providers in the office
  • File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
  • Post insurance and patient payments and process accounts receivables
  • Review treatment plan fees and payment options with patients
  • Partner with the providers and team to implement Heartland Dental systems to optimize office potential

What You’ll Gain 

  • Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
  • Front loaded education and training, providing you the opportunity to develop to your full potential
  • Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
  • Access to on-demand Daily Pay

About ForwardDental - Hales North, is looking for a Business Assistant to join our team.

ForwardDental - Hales North, is looking for a Business Assistant to join our team.

like each Heartland Dental supported office, is unique to the community and the patients they serve. 

Minimum Qualifications 

  • Experience working in a fast-paced and customer-centric environment
  • Excellent communication and organizational skills
  • The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.

Preferred Experience  

  • 1+ years of experience in a dental or medical setting 
  • 1+ years of experience with insurance billing and accounts receivable 
  • Dentrix or other dental software experience 

Physical Requirements:

  • Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times
  • Availability to attend virtual training sessions (or in-person) periodically throughout the year
  • As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN. 

Who is Heartland Dental?

Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.

 

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion.  We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment. 

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