Virtual Assistant Intake Jobs in Rhode Island (NOW HIRING)

Description:
Primary Responsibilities Include:
Vendor Coordination
Service Level Adjustments
Compliance Monitoring
Administrative Tracking
Work Schedule:
Hybrid/In Office- Tuesday, Wednesday, Thursday

Role:
Administrative Position (training will be provided)
Entire Team is based in Office
Interview Process:
First interview conducted via Microsoft Teams (virtual)
Second interview (if needed) will be onsite
Intake Call Notes:
Safety Sensitive
Top Three Skills
Overall Capability Required:
Candidate must be able to multi\'task in a fast\'paced environment, manage stress effectively, pivot between shifting priorities, and demonstrate a curious, investigative mindset when reviewing data, vendors, and work orders.

1. Vendor & Trade Coordination (Facilities Focus)
Required Depth: 2+ years supporting vendors or trade programs
Experience coordinating service providers, reviewing vendor proposals, tracking SLAs, and supporting vendor performance or business reviews
Exposure to facilities, property, or retail trade environments strongly preferred

2. Analytical & Reporting Skills (Excel\'Heavy)
Required Depth: Intermediate to Advanced Excel
Strong experience with:
Pivot tables
Data formatting
VLOOKUP / XLOOKUP
Ability to track and report on KPIs including aging work orders, compliance metrics, and service levels
Comfortable working with large datasets and recurring reports with a high level of accuracy
3. Administrative Program Management
Required Depth: 2+ years managing multiple workstreams simultaneously
Strong organizational, prioritization, and follow\'through skills
Experience supporting compliance activities, audits, or violation tracking preferred
Ability to pivot quickly based on workload and business needs
Candidate Resume Snapshot Questionnaire
Candidates must include responses at the top of their resume upon submission.
How many years of experience do you have in administrative, facilities, or trade\'support roles
Describe your experience supporting vendors or service providers (type of vendors and responsibilities).
What tools or systems have you used for reporting, work order tracking, or vendor management
Rate your Excel proficiency (Beginner / Intermediate / Advanced) and list functions used (e.g., pivot tables, VLOOKUP/XLOOKUP).
Describe your experience managing multiple projects or priorities simultaneously.
Are you able to work onsite in Woonsocket, RI TuesdayThursday on a consistent basis
Are you available to work MondayFriday, 8:00 AM 4:30 PM for the full contract duration
Do you have a verifiable High School Diploma or GED
Primary Responsibilities Include:
Vendor Coordination
Service Level Adjustments
Compliance Monitoring
Administrative Tracking
Aging WOs
Mail Sorting/Tracking
Violation Tracking
Experience

Qualifications:
High School Diploma or GED required
Minimum 2+ years of relevant work or trade school experience
2+ years of experience in recognizing/measuring key performance indicators
2+ years of experience in property vendor or program management
2+ years of analytical/ reporting experience
2+ years of vendor management experience including conducting vendor business reviews
2+ years of managing multiple projects
3+ years of MS Office Suite experience
Position Summary
The Coordinator III will assist with management of the General Carpentry trade for CVS Retail Stores. They will assist with daily duties such as reporting, aging work orders, data analytics, mail sorting and violation tracking and vendor proposal review/approval.
Education
High school diploma or GED required, Bachelors Degree in Business Administration, Facilities Management and Trade experience or similar field preferred and have 2+ years of relevant work experience.
What days & hours will the person work in this position List training hours, if different.
M-F 8 AM - 4:30 PM