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Virtual Assistant Calendar Jobs in Addison, IL (NOW HIRING)

Rise

Executive Assistant

Chicago, IL · On-site

$33.47 - $43.27/hr

Key Responsibilities Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Quad

Executive Assistant

Chicago, IL

$69K - $90K/yr

Key Responsibilities Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Quad

Executive Assistant

Chicago, IL · On-site

$69K - $90K/yr

Key Responsibilities Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Rise

Executive Assistant

Chicago, IL · On-site

$33.47 - $43.27/hr

Key Responsibilities Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Rise

Executive Assistant

Chicago, IL · On-site

$69K - $90K/yr

Key Responsibilities Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Rise

Executive Assistant

Chicago, IL · On-site

$33.47 - $43.27/hr

Key Responsibilities Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

TOPS Products

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

Provide administrative support to the Leadership Team, including calendar management, meeting ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

Rise

Executive Assistant

Chicago, IL · On-site

$69K - $90K/yr

Key Responsibilities Calendar Management: Coordinate and manage the executives' schedules ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Wonder Group, INC

Executive Assistant

Chicago, IL · On-site

The Impact You Will Make Executive Partnership & Calendar Management * Provide high-level ... Support both virtual and in-person meetings across multiple time zones and locations * Assist with ...

Wonder Group, INC

Executive Assistant

Chicago, IL · On-site

$80 - $100/hr

The Impact You Will MakeExecutive Partnership & Calendar ManagementProvide high-level ... both virtual and in-person meetings across multiple time zones and locationsAssist with ...

McDonald's Corporation

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

... complex calendar management, scheduling, and meeting coordination across multiple time zones ... Coordinate meeting logistics end-to-end, including room reservations, virtual meeting links ...

McDonald's

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

... complex calendar management, scheduling, and meeting coordination across multiple time zones ... Coordinate meeting logistics end-to-end, including room reservations, virtual meeting links ...

Chicago Public Schools

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Chicago Public Schools (CPS) is the third-largest school district in the ... Scheduling and distributing Google Meet invitations for virtual hearings; * Managing OAH's calendar ...

Chicago Public Schools

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

The Administrative Assistant serves as a key operational liaison between OAH management, hearing ... Scheduling and distributing Google Meet invitations for virtual hearings; * Managing OAH's calendar ...

Chicago Public Schools

Administrative Assistant

Chicago, IL · On-site

$44K - $57K/yr

The Administrative Assistant serves as a key operational liaison between OAH management, hearing ... Scheduling and distributing Google Meet invitations for virtual hearings; * Managing OAH's calendar ...

Addison Group

Administrative Assistant to VP

Chicago, IL · Remote

$25 - $30/hr

Manage a complex calendar, coordinate meetings, and prioritize scheduling needs * Prepare ... Proficiency with Microsoft Office Suite, Outlook, Teams, and virtual meeting platforms * Ability to ...

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Showing results 21-40

All JobsCalendar JobsVirtual Assistant Calendar JobsVirtual Assistant Calendar Jobs in Addison, IL

Virtual Assistant Calendar information

See Addison, IL salary details

$11

$24

$33

How much do virtual assistant calendar jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for virtual assistant calendar in Addison, IL is $24.44, according to ZipRecruiter salary data. Most workers in this role earn between $20.48 and $27.45 per hour, depending on experience, location, and employer.

What is a virtual assistant calendar?

Virtual Assistant Calendar services refer to professional support provided by virtual assistants to manage and organize clients' calendars and schedules. These services typically include scheduling appointments, sending reminders, rescheduling meetings, coordinating with multiple parties, and ensuring that your calendar stays up-to-date and conflict-free. Virtual assistants help individuals and businesses save time and stay organized by handling all aspects of calendar management remotely. This allows clients to focus on their core tasks without worrying about missed appointments or scheduling conflicts.

What are the key skills and qualifications needed to thrive as a virtual assistant calendar?

To thrive as a Virtual Assistant specializing in calendar management, you need strong organizational abilities, attention to detail, and proficiency in scheduling tools, often supported by prior administrative experience. Familiarity with platforms like Google Calendar, Microsoft Outlook, and scheduling software such as Calendly is typically required. Excellent communication, time management, and discretion are standout soft skills for coordinating appointments and handling sensitive information. These skills ensure efficient schedule management, prevent conflicts, and support smooth operations for clients or executives.

What are some common challenges virtual assistant calendar specialists face when managing multiple clients’ schedules, and how can these be addressed?

Virtual Assistant Calendar specialists often juggle the calendars of several clients across different time zones and industries, which can lead to scheduling conflicts and miscommunications. To address these challenges, it's essential to use robust calendar management tools, set clear communication protocols with each client, and proactively confirm appointments. Staying organized and having a system for tracking time zone differences and client preferences helps ensure smooth operations and builds trust with clients.

What is the difference between Virtual Assistant Calendar vs Virtual Assistant?

AspectVirtual Assistant CalendarVirtual Assistant
CredentialsBasic computer skills, organizational toolsBasic computer skills, communication skills
Work EnvironmentRemote, flexible hoursRemote, flexible hours
Industry UsageScheduling, calendar managementAdministrative support, varied tasks
Common Search IntentScheduling, calendar managementGeneral administrative tasks

The main difference is that a Virtual Assistant Calendar specializes in managing and organizing calendars, scheduling appointments, and coordinating events, while a Virtual Assistant handles a broader range of administrative tasks. Both roles are remote and require similar skills, but the Calendar role focuses specifically on time management and scheduling tools.

How to do calendar management as a virtual assistant?

A virtual assistant managing calendars should prioritize organizing appointments, setting reminders, and coordinating schedules using tools like Google Calendar or Outlook. Effective calendar management involves clear communication with clients, maintaining up-to-date schedules, and proactively resolving conflicts to ensure smooth operations.

What are popular job titles related to Virtual Assistant Calendar jobs in Addison, IL?

For Virtual Assistant Calendar jobs in Addison, IL, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Calendar jobs in Addison, IL look for?

The top searched job categories for Virtual Assistant Calendar jobs in Addison, IL are:

What cities near Addison, IL are hiring for Virtual Assistant Calendar jobs?

Cities near Addison, IL with the most Virtual Assistant Calendar job openings:

Virtual Assistant Calendar jobs near you
Infographic showing various Virtual Assistant Calendar job openings in Addison, IL as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,843 per year, or $24.4 per hour.

Executive Assistant

Chicago, IL • On-site

Rise
Non-Profits • 1 - 5K employees
Learn more about Riseexternal

$33.47 - $43.27/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

RISE Services rating

5.0

Company rating: 5.0 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description

Rise is an award-winning, full-service Media Agency of Record that is backed by data and powered by people. We create omnichannel experiences using our proprietary tech stack and advanced analytics capabilities to help solve the unique struggles brands face today. This approach, with transparency at its core, specializes in omnichannel media, commerce and retail media, advanced in-home media, as well as content and creator marketing.  

We offer "Risers" the opportunity to work in an ever-evolving industry that will foster learning and development, provide an innovative work environment with diverse projects and clients, career advancement paths a collaborative team environment, corporate social responsibility initiatives, an inclusive and diverse culture, plus association with a reputable media agency.  We're looking for talent like you who can continue to elevate our work and culture.  

General Purpose of Job

The Executive Assistant is responsible for providing comprehensive administrative support to multiple executives within the organization. This role ensures the smooth operation of executive offices and facilitates effective communication and coordination among various departments.

Key Responsibilities

Calendar Management:  Coordinate and manage the executives' schedules, including arranging meetings, appointments, and travel plans. Analyze and prioritize executive calendar requests independent decisions on delegation and resolution of conflicts as needed.

Communication: Serve as a liaison between executives , clients, and internal/external stakeholders, independently handling complex inquiries and managing responses and resolution on behalf of executive team.

Meeting Coordination: Act as a partner to executives, making independent decisions on organizing and preparing materials for meetings, including agendas, presentations, and minutes. Ensure that meeting logistics are arranged, such as room bookings, catering, and technical support and handle post-meeting follow-ups including report outs.

Travel Arrangements: Plan and book travel itineraries for the executives, including flights, accommodations, and transportation. 

Expense Reimbursements: Prepare and submit expense reports in a timely manner. Compile, submit and monitor business expenses. Flag inaccuracies or delays in payment. 

Document Management: Maintain and organize confidential files, records, and documents. Assist in the preparation and editing of reports, presentations, and other documents.

Project Support: Manage and oversee executive led initiatives and special projects, collaborating cross functionally to ensure timely execution.  Provide status updates and proactively resolve operational challenges. 

Job Requirements

  • Develop a solid working knowledge of Quad’s internal systems (i.e., IT request system, P.O. system, Quad’s “Smart tools” that apply to marketing needs, Concur travel, etc.).
  • Develop a thorough understanding of Quad’s matrix organization to understand the right “go-to” for cross-functional needs in relation to marketing operations (procurement, IT, Accounts Payable, etc.).
  • Available to work outside of regular office hours during scheduled events and to travel when necessary.

Education: 

Bachelor’s degree in business administration, office management, marketing, or a related field is preferred.

Experience:  

Minimum of 5 years of experience in executive administrative support, or related roles.

Knowledge, skills and ability:

  • Basic understanding of the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Excellent attention to detail and written/verbal communication skills.
  • Ability to remain calm under pressure without losing a customer-service-oriented attitude.
  • Good listener, collaborator, and able to work in a fast-paced environment while being able to adjust quickly to incoming requests and handle them in a timely manner.
  • Ability to handle sensitive information with discretion and exhibits sound judgement with the ability to prioritize and make decisions. 
  • Has a resourceful, can-do attitude and is eager to tackle new projects and ideas.
  • Experience managing audio and virtual event production is a plus.
  • Employees can be expected to be paid an annualized salary range of $69,620-$90,000, based on variations in knowledge, skills, experience, and market conditions.
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We offer comprehensive benefits for eligible employees including medical, prescription, dental and vision insurance, 401(k) retirement savings, paid time off, holidays and additional benefits.

Rise and Quad are proud to be equal opportunity employers. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Rise and Quad do not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws.  Rise and Quad also prohibit harassment of applicants and employees based on any of these protected categories.

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