Vehicle Tracking Jobs in Ohio (NOW HIRING)

We are seeking for dedicated individual for an Assistant to our Shop Manager, to assist with overseeing the operations of our equipment maintenance and repair shop. Based in Chagrin Falls, OH, this role is vital in ensuring the efficiency, safety, and readiness of our heavy machinery.

Responsibilities

Equipment Maintenance and Repair

Oversee preventive maintenance schedules and routine inspections within HCSS Equipment360 (E360) software to reduce downtime.

Enter and maintain equipment information within E360 and company systems.

Maintain accurate repair records and electronic data logging for maintenance activities.

Work Orders and Service Coordination

Create, process, and track Work Orders (W/O's) for maintenance and repair activities.

Provide general coordination between shop personnel, vendors, and field operations.

Assist with planning and participating in service meetings to prioritize equipment needs and shop workload.

Parts Inventory and Procurement

Track and maintain inventory levels, ensuring adequate stock of essential parts.

Source and procure parts, including obtaining quotes and coordinating purchasing activities.

Collaborate with vendors to negotiate pricing and delivery schedules.

Maintain accurate inventory, procurement, and vendor records.

Fleet Management and Telematics

Assist with fleet management activities including asset tracking and performance monitoring.

Utilize Quartix telematics system for vehicle tracking, reporting, and utilization monitoring.

Manage alerts and notifications related to equipment health, service intervals, and fleet performance.

Compliance, Permitting, and Asset Administration.

Assist with FMCSA (DOT) compliance requirements related to company vehicles and equipment.

Coordinate vehicle registrations, titles, license plates, apportioned registrations (IRP), and related documentation.

Maintain and renew International Fuel Tax Agreement (IFTA) registrations and supporting records.

Coordinate annual inspections, DOT inspections, emissions testing, and other required regulatory inspections.

Obtain, process, and maintain oversize/overweight permits for equipment and material transportation.

Research permit requirements and restrictions across multiple states and jurisdictions.

Submit permit applications and coordinate approvals with state DOTs, municipalities, counties, and regulatory agencies.

Monitor permit expiration dates and ensure timely renewals of permits, registrations, licenses, and certifications.

Track permit costs and maintain documentation for billing, reporting, and project cost allocation

Coordinate with project managers, superintendents, dispatch personnel, and regulatory agencies to ensure all permit requirements are met prior to mobilization.

Maintain equipment ownership documents, warranties, insurance certificates, and compliance records.

Maintain organized records of permits, registrations, inspections, compliance documentation, warranties, and insurance records to ensure regulatory and company compliance.

Monitor regulatory changes affecting fleet operations and communicate compliance requirements to management.

Assist with audits, compliance reviews, and documentation requests from regulatory agencies and insurance providers.

Shop Operations and Workflow Optimization

Optimize shop workflows to ensure efficient repair turnaround times.

Monitor and report on repair costs, identify areas for cost reduction, and operational improvement.

Assist with implementing process improvements related to fleet and shop operations.

Maintain clear communication between operations, shop personnel, and leadership.

Qualifications

• Knowledge of heavy construction equipment mechanics and repair procedures.

• Strong understanding of shop operations, fleet management, inventory control, and procurement processes.

• Familiarity with Equipment360 (E360), Foundation, Quartix, or similar fleet management software preferred.

• Understanding DOT/FMCSA compliance requirements is a plus.

• Strong communication and problem-solving skills.

• Ability to work under pressure and meet deadlines.

• Proficiency in computer skills and data entry systems.

Benefits

• 401(k) with company match

• Dental, Vision, and Health Insurance

• Paid Time Off (PTO)

• Potential bonus based on financial metrics