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Veeva Vault Promomats Jobs (NOW HIRING)

Melinta Therapeutics

PRC Coordinator

Parsippany, NJ · On-site

$42K - $58K/yr

Veeva Vault PromoMats Administration * Support day-to-day administration of Veeva Vault PromoMats, including workflow management, metadata governance, lifecycle tracking, reporting, and user support.

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How much do veeva vault promomats jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for veeva vault promomats in the United States is $16.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $17.79 per hour, depending on experience, location, and employer.

What is Veeva Vault PromoMats?

Veeva Vault PromoMats is a cloud-based content management solution designed for the life sciences industry, specifically for managing promotional materials. It streamlines the creation, review, approval, and distribution of compliant marketing content. PromoMats helps organizations ensure their promotional materials meet regulatory requirements while improving collaboration and speed to market. It also provides robust audit trails and reporting features to support compliance and transparency.

What are the key skills and qualifications needed to thrive as a Veeva Vault PromoMats specialist?

To thrive as a Veeva Vault PromoMats Specialist, you need expertise in content management, regulatory compliance for promotional materials, and a background in life sciences or pharmaceuticals. Familiarity with Veeva Vault PromoMats, document management systems, and related certifications such as Veeva Vault Administrator are highly valued. Strong attention to detail, communication skills, and the ability to coordinate across teams are crucial soft skills in this role. These competencies ensure accurate, compliant handling of promotional content and efficient collaboration within regulated environments.

What are some common challenges faced by professionals working with Veeva Vault PromoMats, and how can they be addressed?

Professionals using Veeva Vault PromoMats often encounter challenges such as managing complex regulatory review cycles, ensuring version control of promotional materials, and facilitating efficient collaboration between marketing and compliance teams. To address these, it's important to develop a strong understanding of the platform’s workflow capabilities, communicate proactively with cross-functional stakeholders, and leverage built-in audit trails for transparency. Regular training and staying updated on system enhancements can also help users maximize efficiency and reduce compliance risks.

What is the difference between Veeva Vault Promomats vs Veeva Vault QualityDocs?

FeatureVeeva Vault PromomatsVeeva Vault QualityDocs
Primary UseManaging promotional and marketing contentManaging quality and compliance documentation
Work EnvironmentMarketing, Medical, and Commercial teamsQuality assurance, Regulatory, and Compliance teams
Required CertificationsVeeva Vault certifications, industry knowledgeVeeva Vault certifications, quality management standards

Veeva Vault Promomats focuses on streamlining promotional content approval, while Veeva Vault QualityDocs manages quality and compliance documentation. Both are cloud-based, industry-specific solutions used by life sciences companies, but serve different functions within the organization.

Does Veeva Vault Promomats offer remote work options?

Veeva Vault Promomats roles often offer remote work options, depending on the company's policies and the specific position. Many positions in this field can be performed remotely, especially those involving software management, content review, and collaboration tools. Candidates should review individual job postings for specific remote work availability and requirements.
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Veeva Vault Promomats jobs near you
Infographic showing various Veeva Vault Promomats job openings in the United States as of August 2026, with employment types broken down into 57% Full Time, and 43% Contract. Highlights an 71% In-person, and 29% Remote job distribution, with an average salary of $34,883 per year, or $16.8 per hour.

Promotional Review Committee (PRC) / Material Review Committee (MRC) Coordinator

System One Holdings, LLC

Parsippany, NJ • On-site

$90K - $95K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 15 days ago

Job description

Job Title: Promotional Review Committee (PRC) / Material Review Committee (MRC) Coordinator
Location: Parsippany, NJ
Type: Direct Hire
Compensation: $90,000.00 - $95,000.00 (dependent on experience)
Work Model: Remote - offsite
Hours: 40.0
Overview:
A highly organized and detail-oriented Promotional Review Committee (PRC) / Material Review Committee (MRC) Coordinator to support the operational execution of the Sponsor's promotional review process. This role serves as the primary coordinator for the review, approval, tracking, and lifecycle management of promotional materials within Veeva Vault PromoMats.
Candidate must have experience working directly for sponsor.
The PRC/MRC Coordinator partners closely with Commercial, Medical Affairs, Regulatory Affairs, Legal, Compliance, and external agencies to ensure promotional materials are accurately routed, reviewed, documented, and maintained in accordance with company procedures and applicable regulatory requirements. This individual plays a critical role in maintaining efficient review workflows, supporting committee operations, ensuring system integrity, and driving continuous process improvement across the promotional review function.
The ideal candidate combines strong project management, communication, and organizational skills with a solid understanding of sponsor's promotional review processes and systems. This role requires the ability to manage multiple priorities, collaborate effectively across functions, and maintain a high level of accuracy in a fast-paced environment.
Candidate must have experience working directly for sponsor.
Responsibilities
  • Coordinate the end-to-end workflow for promotional and medical communications materials through the PRC/MRC review process.
  • Review incoming submissions for completeness and quality, ensuring required documentation, references, metadata, and supporting materials are included prior to review initiation.
  • Verify promotional materials are appropriately classified, routed, and assigned to the correct reviewers and stakeholders.
  • Manage review timelines and monitor workflow progress to ensure materials move efficiently through the review process.
  • Identify, communicate, and escalate potential bottlenecks, competing priorities, and workflow risks.
  • Coordinate expedited reviews and facilitate resolution of review-related issues while maintaining compliance with established procedures.
  • Track approvals, revisions, re-approvals, renewals, expirations, and lifecycle milestones for promotional materials.
  • Schedule, organize, and facilitate PRC/MRC meetings.
  • Prepare and distribute meeting agendas, review materials, reference packages, and supporting documentation.
  • Capture reviewer feedback, committee decisions, action items, and approval outcomes.
  • Ensure timely follow-up and incorporation of required revisions following committee review.
  • Maintain accurate meeting records and approval documentation in accordance with company procedures.
  • Support day-to-day administration of Veeva Vault PromoMats, including workflow management, metadata governance, lifecycle tracking, reporting, and user support.
  • Ensure materials are appropriately tagged, categorized, and maintained within the system in accordance with established business rules and procedures.
  • Assist with user access requests, troubleshooting, training, and documentation updates.
  • Partner with internal stakeholders and external vendors to support system enhancements and operational efficiencies.
  • Perform quality checks to ensure materials align with approved labeling, fair balance requirements, required disclosures, and internal standards.
  • Support Regulatory Operations by coordinating approved materials for regulatory submission activities, as applicable.
  • Monitor operational metrics, including review cycle times, throughput, and workflow performance.
  • Analyze trends and identify opportunities to improve review efficiency, quality, and stakeholder experience.
  • Develop and maintain SOPs, work instructions, training materials, and process documentation.
  • Support implementation of process improvements and best practices across promotional review operations.
  • Serve as a resource to stakeholders by providing guidance on PRC/MRC processes, systems, and operational requirements.

Requirements
  • Bachelor's degree in Life Sciences, Marketing, Communications, Business, or a related discipline required.
  • Minimum of 3 years of experience supporting promotional review, MLR/PRC operations, regulatory operations, marketing operations, or related functions within the pharmaceutical, biotechnology, medical device, or healthcare industry.
  • Hands-on experience with Veeva Vault PromoMats, including workflow management, routing, metadata governance, lifecycle management, annotations, version control, and reporting.
  • Experience coordinating sponsor cross-functional review processes involving Commercial, Medical, Regulatory, Legal, and Compliance stakeholders.
  • Familiarity with FDA advertising and promotion regulations, OPDP considerations, and promotional material lifecycle management.
  • Demonstrated ability to manage multiple projects, stakeholders, and deadlines in a fast-paced environment.
  • Excellent organizational, communication, facilitation, and stakeholder management skills.
  • Strong attention to detail with the ability to maintain accurate documentation while understanding broader operational objectives.
  • Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, PowerPoint, and SharePoint.
  • Experience supporting sponsor commercial launches, promotional review metrics and reporting, or global review teams is preferred.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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About System One

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System One helps employers get work done more efficiently and economically without compromising quality. Over our 35+ year history, we've helped connect thousands of talented people with innovative companies. The excitement of a perfect fit motivates us every single day.

Industry

Business consulting services and recruiting and staffing services

Company size

5,001 - 10,000 Employees

Headquarters location

Pittsburgh, PA, US

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