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Unit Secretary Jobs in Chicago, IL (NOW HIRING)

Sinai Chicago

UNIT SECRETARY

Chicago, IL · On-site

$43K - $53K/yr

The unit secretary provides clerical and receptionist duties for a patient care area. The unit secretary expedites the care of patients through fulfillment of the primary duties and responsibilities ...

Sinai Chicago

UNIT SECRETARY

Chicago, IL · On-site

$43K - $53K/yr

The unit secretary provides clerical and receptionist duties for a patient care area. The unit secretary expedites the care of patients through fulfillment of the primary duties and responsibilities ...

Sinai Chicago

UNIT SECRETARY

Chicago, IL · On-site

$43K - $53K/yr

The unit secretary provides clerical and receptionist duties for a patient care area. The unit secretary expedites the care of patients through fulfillment of the primary duties and responsibilities ...

Sinai Chicago

UNIT SECRETARY

Chicago, IL · On-site

$43K - $53K/yr

The unit secretary provides clerical and receptionist duties for a patient care area. The unit secretary expedites the care of patients through fulfillment of the primary duties and responsibilities ...

Lake Forest Place LLC

Unit Secretary

Lake Forest, IL · On-site

$19.09 - $26.83/hr

Are you looking for a team where you can bring your passion, strengths, and best self as a Unit Secretary ? At Lake Forest Place, you'll join a mission‑driven community where employees work ...

Lake Forest Place LLC

Unit Secretary

Lake Forest, IL · On-site

$19.09 - $26.83/hr

Are you looking for a team where you can bring your passion, strengths, and best self as a Unit Secretary ? At Lake Forest Place, you'll join a mission‑driven community where employees work ...

Saint Anthony Hospital

Unit Secretary

Chicago, IL · On-site

$16.20 - $22.12/hr

Unit Secretary Department: Med/Surg - Telemetry Status: Part-time Compensation: $16.20 - $22.12 The estimated range is the budgeted amount for this position. Final offers are based on various factors ...

Saint Anthony Hospital

Unit Secretary

Chicago, IL

$16.20 - $22.12/hr

Unit Secretary Department: Labor & Delivery Shift: Nights Status: Part-time Compensation: $16.20--$22.12 The estimated range is the budgeted amount for this position. Final offers are based on ...

Saint Anthony Hospital

Unit Secretary

Chicago, IL · On-site

$16.20 - $22.12/hr

Unit Secretary Department: Labor & Delivery Shift: Nights Status: Part-time Compensation: $16.20-$22.12 The estimated range is the budgeted amount for this position. Final offers are based on various ...

Saint Anthony Hospital

Unit Secretary

Chicago, IL · On-site

$16.20 - $22.12/hr

Unit Secretary Department: Labor & Delivery Shift: Nights Status: Part-time Compensation: $16.20-$22.12 The estimated range is the budgeted amount for this position. Final offers are based on various ...

Saint Anthony Hospital

Unit Secretary

Chicago, IL

$16.20 - $22.12/hr

Unit Secretary Department: Med/Surg - Telemetry Status: Part-time Compensation: $16.20 -- $22.12 The estimated range is the budgeted amount for this position. Final offers are based on various ...

GovernmentJobs.com

Unit Secretary

Wheaton, IL · On-site

$42K - $51K/yr

Unit Secretary Position We are pleased to offer the current job opportunity for a Unit Secretary position within Kenneth Moy DuPage Care Center. This position will provide administrative support to ...

DuPage Convalescent Center

Unit Secretary

Wheaton, IL · On-site

$42K - $51K/yr

Unit Secretary Position We are pleased to offer the current job opportunity for a Unit Secretary position within Kenneth Moy DuPage Care Center. This position will provide administrative support to ...

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Showing results 1-20

All JobsUnit Secretary JobsUnit Secretary Jobs in Chicago, IL

Unit Secretary information

See Chicago, IL salary details

$30.4K

$50.1K

$58.8K

How much do unit secretary jobs pay per year?

As of Aug 10, 2026, the average yearly pay for unit secretary in Chicago, IL is $50,062.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,800.00 and $53,600.00 per year, depending on experience, location, and employer.

How does a unit secretary collaborate with clinical staff to ensure efficient patient care?

Unit Secretaries play a vital role in supporting nurses, physicians, and other healthcare professionals by managing communications, scheduling, and documentation. They often serve as the first point of contact for both staff and patients, relaying messages, transcribing doctors' orders, and coordinating patient admissions or discharges. Effective collaboration requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment. By keeping records accurate and workflows smooth, Unit Secretaries help the clinical team focus on direct patient care.

Is it hard to be a unit secretary?

Being a unit secretary involves managing administrative tasks such as scheduling, patient records, and communication within a healthcare setting. The role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently, but it is generally considered manageable with proper training and experience.

What is the difference between Unit Secretary vs Medical Secretary?

AspectUnit SecretaryMedical Secretary
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; medical office certification optional
Work EnvironmentHospitals, clinics, healthcare facilitiesMedical offices, clinics, healthcare settings
Job ResponsibilitiesManaging patient records, scheduling, communication with staffHandling correspondence, scheduling, billing, medical transcription

While both roles support healthcare operations, Unit Secretaries primarily work in hospital settings managing patient and administrative tasks, whereas Medical Secretaries often work in outpatient clinics focusing on documentation and billing. Both roles require strong organizational skills and familiarity with medical terminology, but their specific duties and work environments differ.

What are the key skills and qualifications needed to thrive as a unit secretary, and why are they important?

To thrive as a Unit Secretary, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring additional clerical or medical office training. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software like Microsoft Office is typically required. Excellent communication, multitasking, and customer service abilities help Unit Secretaries interact effectively with staff, patients, and families. These skills ensure efficient unit operations, accurate recordkeeping, and a supportive environment for both patients and healthcare professionals.

What does a unit secretary do?

As a unit secretary, your job is to perform clerical and supportive work in a hospital unit. This includes keeping track of patients and physicians, ensuring the nursing station is staffed at all times, providing directions to visitors, and maintaining inventory (so all supplies are available when needed). To support the primary aspects of this job, unit secretaries often help patients and visitors fill out forms, communicate with other staff members, answer telephones, and assist as needed during emergencies. You need to be familiar with medical procedures and abbreviations, able to respond to requests from staff and visitors, and capable of multitasking.

What is a unit secretary?

Unit Secretaries are administrative professionals who work in healthcare settings, such as hospitals or clinics, to support medical staff by performing clerical and organizational tasks. They are responsible for managing patient records, scheduling appointments, answering phones, and facilitating communication between patients, nurses, and doctors. Their work helps ensure the smooth operation of healthcare units, allowing medical staff to focus on patient care. Unit Secretaries play a crucial role in maintaining accurate documentation and efficient workflow within the unit.

Do you need a certification to be a unit secretary?

A certification is not typically required to become a unit secretary, but obtaining a medical administrative or healthcare-related certification can improve job prospects and demonstrate relevant skills. Most employers prioritize clerical experience, organizational skills, and familiarity with medical terminology and office software.
More about Unit Secretary jobs
What are the most commonly searched types of Unit Secretary jobs in Chicago, IL? The most popular types of Unit Secretary jobs in Chicago, IL are:
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What job categories do people searching Unit Secretary jobs in Chicago, IL look for? The top searched job categories for Unit Secretary jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Unit Secretary jobs? Cities near Chicago, IL with the most Unit Secretary job openings:
Unit Secretary jobs near you
Infographic showing various Unit Secretary job openings in Chicago, IL as of August 2026, with employment types broken down into 15% As Needed, 35% Full Time, 45% Part Time, and 5% Contract. Highlights an 100% In-person job distribution, with an average salary of $50,062 per year, or $24.1 per hour.

UNIT SECRETARY

Sinai Chicago

Chicago, IL • On-site

$43K - $53K/yr

Full-time

Re-posted 28 days ago

Sinai Chicago rating

7.8

Company rating: 7.8 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

Job description

GENERAL SUMMARY/BASIC PURPOSE OF JOB:


The unit secretary provides clerical and receptionist duties for a patient care area. The unit secretary expedites the care of patients through fulfillment of the primary duties and responsibilities as defined in this job description. The unit secretary interacts in a professional manner with nurses, patients, visitors, and health care team members to promote quality patient care and overall satisfaction with services.
 

ESSENTIAL FUNCTIONS AND DUTIES:

  • Accepts and carries out assignments from the Registered Nurse/designee in consideration of unit needs and as appropriate to clinical experience.
  • Processes physician orders through OE and places on Kardex in an accurate and timely manner. Assures and facilitates necessary interdepartmental communication to implement physician orders i.e. schedules tests, processes requisition, etc
  • Fax stat medications order to the Pharmacy.
  • Validates unclear physician orders with appropriate medical or nursing personnel.
  • Communicates stat orders within 5 minutes to the responsible registered nurse.
  • Assures all orders are dated, timed, and signed off when transcription is complete.
  • Maintains adequate supply of chart forms within patient's medical records. Ensures that all documents are stamped and in the proper order.
  • Aware of chart location, logs patient's previous Medical Record upon receipt to unit and reports absence of chart to appropriate personnel.
  • Breaks down chart upon discharge. Pulls previous records or thinned chart from area and assures completed chart is returned to Medical Records promptly.
  • Assures charts are in Medical Records when Xeroxing is needed for patient transfer. Xeroxes charts as necessary.
  • Processes all admissions, transfers and discharges promptly utilizing Meditech System, Bed tracking or appropriate downtime format.
  • Independently operates nursing unit equipment i.e. imprinter, facsimile machine, intercom, computer, etc. Assures proper functioning of equipment. Notifies charge nurse of malfunction. Assures that the time and date on fax machine is correct.
  • Performs all other duties as assigned.

MINIMUM EDUCATION:

  • High School Diploma or equivalent.

MINIMUM WORK EXPERIENCE:

  • Previous clerical experience and knowledge of medical terminology desirable.
  • Basic computer skills.

What Sinai Chicago employees say

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About Sinai Chicago

Sourced by ZipRecruiter

Sinai Chicago is an integral part of the healthcare industry, established to provide quality and accessible healthcare for the Chicago, IL, US community. The organization operates across various healthcare sectors including teaching, research, and providing clinical care. Since its inception in 1919, Sinai Chicago has been resolute in improving the health of the people and communities it serves, with a focus on delivering value-based care to areas with pressing health needs. The core values of Sinai Chicago include respect, integrity, teamwork, accountability, and quality. The company's mission and commitment lie in nurturing healthier communities through the provision of accessible, quality healthcare.

Industry

Health care and social assistance and hospitals

Company size

5,001 - 10,000 Employees

Headquarters location

Chicago, IL, US

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