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Trial Master File Jobs in Arizona (NOW HIRING)

Oneoncology

Clinical Research Coordinator

Scottsdale, AZ · On-site

$24.50 - $32.50/hr

Complete new trial feasibilities upon review with potential Investigator and submit to Sponsor/CRO ... Ensure duplication of each for filing in the subject source and with the regulatory specialist.

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Trial Master File information

What is a trial master file?

A Trial Master File (TMF) job involves managing and maintaining essential documents related to clinical trials to ensure compliance with regulatory requirements. Professionals in this role organize, track, and audit critical trial documentation to support inspections and submissions. They work closely with clinical teams, sponsors, and regulatory authorities to ensure proper documentation is accurate, complete, and audit-ready throughout the trial lifecycle.

What are the typical responsibilities and daily tasks of a trial master file specialist?

As a TMF Specialist, your main responsibilities include managing, organizing, and maintaining all essential clinical trial documentation to ensure compliance with regulatory standards. On a daily basis, you will review and upload documents to eTMF systems, track document status, resolve discrepancies, and support study teams during audits or inspections. You'll collaborate closely with clinical research associates, project managers, and quality assurance teams to ensure the TMF is complete and inspection-ready at all times. The work is detail-oriented and deadline-driven, offering opportunities to develop expertise in regulatory standards and advance into roles such as TMF Manager or Clinical Trial Associate.

What are the key skills and qualifications needed to thrive in the trial master file position, and why are they important?

To thrive in a Trial Master File (TMF) Specialist role, you need meticulous organizational skills, comprehensive knowledge of regulatory requirements for clinical trials, and often a bachelor's degree in life sciences or a related field. Familiarity with electronic Trial Master File (eTMF) systems, document management platforms, and relevant GCP (Good Clinical Practice) certifications is commonly required. Attention to detail, proactive communication, and the ability to collaborate effectively across clinical research teams are key soft skills. These competencies ensure regulatory compliance and seamless documentation, which are critical for the successful conduct and audit-readiness of clinical trials.

What are the most commonly searched types of Trial Master File jobs in Arizona?

The most popular types of Trial Master File jobs in Arizona are:

What are popular job titles related to Trial Master File jobs in Arizona?

For Trial Master File jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Trial Master File jobs in Arizona look for?

The top searched job categories for Trial Master File jobs in Arizona are:

What cities in Arizona are hiring for Trial Master File jobs?

Cities in Arizona with the most Trial Master File job openings:

Trial Master File jobs near you
Infographic showing various Trial Master File job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 2% Temporary, and 2% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution.

Manager Sponsor Regulatory Affairs & Institutional Trial Compliance

HonorHealth

Scottsdale, AZ • On-site

Full-time

Posted 29 days ago

HonorHealth rating

7.7

Company rating: 7.7 out of 10

Based on 209 frontline employees who took The Breakroom Quiz

158th of 887 rated healthcare providers

Job description

Primary City/State:
Shea Medical Office Building - 10197 N 92nd St Scottsdale, AZ 85258
Category:
Research Operations
Shift:
Day
Department:
HRI-Translational Research
Monday-Friday
Great care starts with great people. (Like you.)
At HonorHealth, you'll find something special. From humble beginnings in 1927 to one of Arizona's largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.
Responsibilities:
JOB SUMMARY
Provides strategic and operational leadership for the Office of Regulatory Affairs and Research Oversight in the Division of Institutional Research, responsible for sponsor regulatory oversight of institutionally sponsored clinical trials conducted throughout the health system. Ensures full compliance with FDA regulations, ICH Good Clinical Practice, federal requirements, state requirements, and institutional policies governing sponsor responsibilities. Leads regulatory infrastructure that supports trial startup, conduct, safety oversight, multi-site expansion, reporting obligations, quality systems, and inspection readiness. Partners across the enterprise to create an efficient, scalable, and high performing sponsored trials program.
ESSENTIAL FUNCTIONS
  • Sponsor Regulatory Strategy and Agency Compliance:
    Lead implementation of regulatory strategy for institutionally sponsored clinical trials, including drug, device, biologic, behavioral, and observational studies
    Determine regulatory pathway for each study, including IND, IDE, exempt, abbreviated, or non-FDA regulated status
    Oversee preparation and submission of INDs, IDEs, amendments, annual reports, safety reports, protocol changes, and closeout filings as required
    Serve as primary institutional contact with FDA and other regulatory agencies regarding sponsor matters
    Monitor changes in regulations, guidance, and enforcement trends, then implement required operational changes
    Ensure fulfillment of sponsor commitments, reporting deadlines, and regulatory obligations
    Provides guidance to leadership on regulatory risk, escalation items, and remediation strategy.
  • Trial Startup, Lifecycle Management, and Sponsor Oversight:
    Lead sponsor regulatory and compliance startup processes from concept approval through study activation
    Oversee regulatory readiness for protocol finalization, informed consent documents, investigator qualifications, site documents, and essential regulatory records
    Approve activation of internal and external participating sites once sponsor requirements are met
    Direct amendment implementation processes across all participating sites
    Oversee study closeout, final reporting, archival readiness, and record retention requirements
    Support expansion of institutional trials into multi-site networks and affiliated partners
    Ensure delegation of sponsor responsibilities to CROs, monitors, vendors, or external partners is documented and controlled
    Ensure trial institutional reporting requirements such as to CT.Gov, registration and reporting are completed within the institutional regulatory guidelines.
  • Safety Oversight, Quality Systems, and Inspection Readiness:
    Establish sponsor systems for adverse event review, serious adverse event reporting, unanticipated problem management, and safety signal escalation
    Coordinate oversight bodies such as DSMBs, independent medical monitors, adjudication committees, and safety review committees when required
    Maintain sponsor Trial Master File standards, completeness, version control, and inspection readiness
    Ensure regulatory data fields are complete in electronic research support system
    Partner with Data Manager to conduct IND/IDE tracking and create reporting dashboards
    Partner with Quality Assurance, Compliance, IRB, and operational leaders on audits, monitoring findings, CAPAs, and corrective actions
    Lead internal audit readiness program and conduct mock FDA inspections
    Lead preparation for FDA inspections, sponsor audits, and external regulatory reviews
    Identify systemic compliance risks and implement preventive controls
  • Governance, Policy, Training, and Enterprise Collaboration:
    Develop and maintain sponsor SOPs, work instructions, templates, governance charters, and operational standards
    Create standardized pathways for investigator initiated and institutionally sponsored trials
    Educate investigators, research staff, executives, and operational departments on sponsor obligations and regulatory expectations
    Partner with IRB, legal, contracting, finance, pharmacy, laboratory, privacy, data governance, and revenue cycle teams to align study operations
    Advise investigators on regulatory and institutional compliance documentation needs during protocol development to improve feasibility and regulatory success
    Promote a culture of accountability, service, compliance, and operational excellence across the research enterprise
  • Leadership, Talent Management, and Financial Stewardship:
    Build, lead, mentor, and evaluate a high performing sponsor regulatory affairs team
    Establish staffing models aligned with institutional trial volume and complexity
    Work with project coordinators to set performance metrics for study startup timelines, as it pertains to regulatory and compliance documentation
    Develop and manage departmental operating and capital budgets
    Identify efficiencies, automation opportunities, and scalable systems that improve productivity and reduce cycle times
    Provide regular dashboards and strategic updates to executive leadership
    Support long term growth of the institutional sponsored trial portfolio

EDUCATION
  • Bachelors Required
  • Masters in health administration, public health, regulatory science, business, nursing, pharmacy, law, or related field Preferred

EXPERIENCE
  • 6 years, of progressive clinical research experience Required
  • 3 years, of leadership experience in regulatory affairs, sponsor operations, quality systems, or clinical trial administration Required
  • 3 years, of experience with IND, IDE, FDA submissions, or sponsor held trials Preferred
  • 3 years, of experience building teams, systems, and operational infrastructure Preferred

LICENSE AND CERTIFICATIONS
  • Society of Clinical Research Associates CCRP Preferred
  • Association of Clinical Research Professionals CCRC Preferred
  • Regulatory Affairs Professionals Society RAC Preferred
  • PMP Preferred

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About HonorHealth

Sourced by ZipRecruiter

HonorHealth is a non-profit, local community healthcare system serving an area of 1.6 million people in the greater Phoenix area. The network encompasses six acute-care hospitals, an extensive medical group, outpatient surgery centers, a cancer care network, clinical research, medical education, a foundation, and community services with approximately 13,100 team members, 3,500 affiliated providers and nearly 700 volunteers. HonorHealth was formed by a merger between Scottsdale Healthcare and John C. Lincoln Health Network. HonorHealth's mission is to improve the health and well-being of those we serve.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Scottsdale, AZ, US

Year founded

2014

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