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Transcript Entry Specialist Jobs (NOW HIRING)

Wlu

Records Specialist

Lexington, VA · On-site

$22.54 - $26.15/hr

The Specialist assists with public inquiries, data entry and processing, maintenance of paper and ... Manages the electronic transcript process, troubleshoots technical issues, and takes action on ...

Crawford & Co

Temporary - Data Entry Clerk

$11/hr

... Specialists. - Adhere to workflow deadlines. - Document and upload pertinent claim-related ... Prior experience in data entry, retail, transcription, or customer service roles. * Be able to ...

North Carolina Jobs

Interim AIG Specialist

Raleigh, NC · On-site

Ability to produce an official, degree dated transcript from an accredited university * Former Lateral Entry license candidates are eligible to apply Email our licensure specialist, shonda.haynes ...

North Carolina Jobs

Interim AIG Specialist

Raleigh, NC · On-site

Ability to produce an official, degree dated transcript from an accredited university * Former Lateral Entry license candidates are eligible to apply Email our licensure specialist, shonda.haynes ...

Northwest Health - La Porte

HIM Specialist

La Porte, IN

$92K - $92K/yr

Performs data entry tasks related to patient records, ensuring accuracy and completeness of ... Experience in a hospital or multispecialty group transcription preferred Knowledge, Skills and ...

Lake Granbury Medical Center

HIM Specialist

Granbury, TX

$84K - $84K/yr

Performs data entry tasks related to patient records, ensuring accuracy and completeness of ... Experience in a hospital or multispecialty group transcription preferred Knowledge, Skills and ...

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Transcript Entry Specialist information

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How much do transcript entry specialist jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for transcript entry specialist in the United States is $19.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.88 per hour, depending on experience, location, and employer.

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Cities with the most Transcript Entry Specialist job openings:

What states have the most Transcript Entry Specialist jobs?

States with the most job openings for Transcript Entry Specialist jobs include:

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Infographic showing various Transcript Entry Specialist job openings in the United States as of July 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,119 per year, or $19.8 per hour.

Records Specialist

Lexington, VA • On-site

Wlu
See more jobs at Wluexternal

$22.54 - $26.15/hr

Full-time

Posted 29 days ago

Job description

Job Description:

The Records Specialist supports the mission and functions of the Office of the University Registrar (UR) by working with students, faculty, staff, and others in an accessible and welcoming manner. The Specialist assists with public inquiries, data entry and processing, maintenance of paper and electronic records, correspondence, process creation, evaluation and improvement, among other duties.
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

  • Manages the electronic transcript process, troubleshoots technical issues, and takes action on incoming requests within one business day.

  • Receives, processes, maintains, and files confidential records of transcript, enrollment-certification, loan deferment, and degree-verification requests in a timely manner.

  • Processes major and minor declarations and changes; changes advisee assignments as requested by academic departments.

  • Tracks faculty leae and reassigns students within the system of record, sending appropriate notifications as needed.

  • Enters overload permissions in the student information system. Sends notifications of overload/underload approvals to students.

  • Coordinates and distributes check-in materials and maintains current knowledge of web matriculation process to assist students.

  • Updates student records to relect AP, IB and department specific testing scores.

  • Processes registration changes (adds/drops, pass/fails) in a timely manner.

  • Purges, collates, and re-files deceased alumni records and transcripts.

  • Responsible for answering the primary phone line, provides excellent customer service to visitors, receiving and distributing daily mail, preparing enrollment verifications, and checking, distributing, and responding to the registrar@wlu.edu e-mail box. Handles daily correspondence, photocopying, filing, faxing, as requested.

  • Maintains the University Registrar website with an eye for modern functionality, using the Ingeniux content management system, to include building new pages and annual updates to current pages.

  • Maintains all office supply levels and ordering. Manages subscriptions.

  • Manages Petty Cash used for fee payments, etc.

  • Assists the Registrar in the review and evaluation of all external transfer of credit, from both US and international institutions and programs, which includes first-year transfer, summer transfer, study abroad work, and transfer work from reinstated and transfer students.

  • Manages student work-study program, which includes supervising, training, and time entry approval. Train them in filing, office procedures and software integration in the office.

  • Other responsibilities as assigned.

Work Schedule: 8:30 a.m. - 4:30 p.m. This position works 35 hours per week.

Minimum Qualifications:

  • High-school diploma or higher, with at least two years of previous college administrative support preferred.

  • Ability to handle multiple tasks simultaneously. Strong interpersonal skills and ability to work pleasantly and professionally with a wide variety of people.

  • Experience with electronic communications, including multi-line phone and email. Experience with office machines desirable (e.g. personal computer, photocopier, fax machine).

  • Familiarity with data entry and appropriate software packages preferred

  • Maintains familiarity with university data-entry standards and tests updates to office and university software routines, as requested

Application Instructions:

Review of applications will begin immediately and continue until the position is filled.Required materials include:

  • Cover letter

  • Resume

  • Names and contact information for three professional references

Application instructions for internal and external candidates can be found at https://www.wlu.edu/employment-opportunities/jobs-at-w-l.

Position Type:

Non-Exempt, Full Time, Benefit Eligible

Compensation:

The expected pay rate for this position is between $22.54 - $26.15 per hour. Offers are based on factors such as qualifications, relevant experience, skills, internal equity, and market and organizational considerations.

Washington and Lee University also offers a generous and comprehensive benefits package designed to support the well-being of employees and their families. To learn more about working at W&L and benefits, visit jobs.wlu.edu.

Washington and Lee is an Equal Opportunity Employer seekingcandidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not allinclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

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