JOB DESCRIPTION
Executive Assistant – Trading Floor
Location: 270 Park Ave, Ny, Ny, 10017
Pay Rate: $43/hour
Duration: 2 Months (Contract)
Schedule: Monday – Friday | 7:30 AM – 4:30 PM
Position Overview
We are seeking a highly organized and proactive Executive Assistant to support a fast-paced Investment Banking team. This role requires strong calendar management skills, excellent communication abilities, and experience handling confidential information with professionalism and discretion.
The ideal candidate thrives in a dynamic corporate environment, demonstrates strong attention to detail, and can effectively manage competing priorities.
Key Responsibilities
- Manage complex executive calendars and scheduling
- Screen incoming calls and manage communications
- Coordinate meetings, including scheduling and logistics
- Arrange travel and process expense reports in compliance with company policies (Concur experience preferred)
- Handle visitor registration and building access coordination
- Draft and prepare high-quality emails and correspondence for senior-level stakeholders
- Provide backup coverage for other administrative assistants as needed
- Support ad hoc projects and administrative tasks
Qualifications
- Prior Executive Assistant experience in a corporate or financial services environment preferred
- Strong calendar and time management skills
- Excellent written and verbal communication skills
- Experience with travel booking and expense reporting (Concur preferred)
- Ability to work collaboratively within an administrative team
- High level of professionalism and confidentiality
- Strong organizational skills and attention to detail
Additional Information
- Fully onsite role
- 3-month contract assignment
- Fast-paced Investment Banking environment