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Therapy Administrative Assistant Jobs in Riverside, CA

Ensign Therapy

Occupational Therapy Assistant

Upland, CA · On-site

$26.50 - $35.75/hr

OCCUPATIONAL THERAPY ASSISTANT - PRN UPLAND REHABILITATION - UPLAND, CA Join our team and start ... Career Advancement Opportunities (Clinical and Administrative Growth Pathways) * Tuition ...

Ensign Therapy

Physical Therapist Assistant

Santa Ana, CA · On-site

$29.25 - $38.50/hr

We can offer a stable and fun in-house therapy team to work with as well as excellent programs ... Career Advancement Opportunities (Clinical and Administrative Growth Pathways) * Tuition ...

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All JobsTherapy Administrative JobsTherapy Administrative Assistant JobsTherapy Administrative Assistant Jobs in Riverside, CA

Therapy Administrative Assistant information

See Riverside, CA salary details

$5

$15

$16

How much do therapy administrative assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for therapy administrative assistant in Riverside, CA is $15.78, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $15.77 per hour, depending on experience, location, and employer.

What is a therapy administrative assistant?

A therapy administrative assistant supports the front desk in a therapy office. You most often find these jobs in physical therapy, outpatient therapy, or pediatric therapy clinics. In this career, you greet patients, take phone calls, schedule appointments, provide answers to insurance questions, and complete other administrative duties. Additional responsibilities include processing intake paperwork, ensuring all documents are accurate and complete, and collecting co-payments. You are also responsible for keeping medical records updated with patient info, outside records, and medication lists using practice management software, ensuring insurance referrals are available, and requesting authorization when necessary.

How does a therapy administrative assistant typically collaborate with therapists and clients during a busy workday?

A Therapy Administrative Assistant plays a vital role in ensuring smooth communication between therapists and clients. They are often responsible for managing appointment schedules, relaying client messages to therapists, and assisting with the coordination of therapy sessions. This role requires balancing confidentiality with efficiency, as assistants must handle sensitive information discreetly while supporting both client needs and clinician workflows. Collaborating closely with therapists, they may also help prepare materials for sessions and ensure that all necessary documentation is up to date, making strong organizational and interpersonal skills essential.

What are the key skills and qualifications needed to thrive as a therapy administrative assistant, and why are they important?

To thrive as a Therapy Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR), and insurance billing systems is typically required. Excellent communication, multitasking, and discretion when handling sensitive information are essential soft skills. These abilities help ensure smooth clinical operations, accurate record-keeping, and a supportive environment for both therapists and clients.

What is the difference between Therapy Administrative Assistant vs Therapy Receptionist?

AspectTherapy Administrative AssistantTherapy Receptionist
CredentialsHigh school diploma; some roles may prefer certification in office administrationHigh school diploma; no specific certifications typically required
Work EnvironmentOffice settings within therapy clinics, mental health centers, or hospitalsFront desk or reception area of therapy clinics or healthcare facilities
Job ResponsibilitiesScheduling appointments, managing patient records, billing, and administrative supportGreeting patients, answering phones, checking in patients, and basic administrative tasks

While both roles support therapy practices, a Therapy Administrative Assistant typically handles a broader range of administrative duties, including billing and record management, whereas a Therapy Receptionist primarily manages front desk tasks like greeting patients and answering calls. The Administrative Assistant role often requires more comprehensive administrative skills and may involve additional responsibilities related to office operations.

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Cities near Riverside, CA with the most Therapy Administrative Assistant job openings:

Therapy Administrative Assistant jobs near you
Infographic showing various Therapy Administrative Assistant job openings in Riverside, CA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $32,819 per year, or $15.8 per hour.

Entry Level Executive Administrative Assistant

Brea, CA • On-site

COURY & BUEHLER PHYSICAL THERAPY
Outpatient Health Care • 51 - 200 employees
Learn more about COURY & BUEHLER PHYSICAL THERAPYexternal

$19 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 4 days ago

Job description

Description:

Title: Entry Level Executive Administrative  Assistant

Status: 30-35 hours/week. Monday -Friday

Pay: $19.00-$23.00/hour (negotiable, depending on experience)

Benefits: Health, Dental & Vision insurance, Paid Holidays, PTO, & 401k w/ company matching

Location: Brea, CA 


Welcome to the role of Executive Administrative Assistant! In this role you will provide direct support to the owners by taking on a wide variety of tasks and projects, allowing them to focus on running the company at a high level. You will need to be organized, detail-oriented and resourceful in order to successfully perform this role. Many of the tasks and projects for this position will vary based on the projects and initiatives that are being focused on at that time. This is a great opportunity for someone who has strong administrative skills, is interested in business, and can work independently.

Job Responsibilities:

  • Creating Presentations.
  • General Administrative Tasks.
  • Creating and Maintaining Spreadsheets.
  • Researching Information required for projects.
  • Helping with managing the set-up of new locations.
  • Travel Arrangements.
  • Calendar management.


Requirements:

 Job Requirements:


We are looking for an organized, detail-oriented, hard-working individual with administrative experience. 

  • Must be able to work independently and handle new tasks and projects with minimal explanation. 
  • Go-Getter mentality.
  • Tech-savvy with the ability to quickly learn new software platforms and create effective AI prompts to support administrative operations.
  • Proficiency with Microsoft Office (Word, Excel, Power Point, Outlook).
  • Outstanding time management & organizational skills.
  • Excellent communication skills (verbal & written).
  • Discretion & Confidentiality.
  • Verifiable history of getting things done.

Please watch the following video to learn more about our culture and to determine if you would be a good fit for our team!

https://youtu.be/mMo4sdaoQMk