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Temporary Operations Assistant information

What is a temporary operations assistant?

Temporary Operations Assistants are short-term employees who help support the daily functions and administrative tasks of an organization. Their responsibilities may include data entry, scheduling, filing, coordinating meetings, and assisting with logistics. These roles are typically filled to cover seasonal increases in workload, staff absences, or special projects. Temporary positions can last from a few days to several months, providing flexibility for both the employer and the employee.

What are the key skills and qualifications needed to thrive as a temporary operations assistant?

To thrive as a Temporary Operations Assistant, you need strong organizational skills, attention to detail, and basic administrative or clerical experience, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, data entry systems, and sometimes scheduling or inventory management tools is typically required. Excellent communication, adaptability, and time management skills help you excel in a fast-paced support role. These competencies ensure seamless daily operations, efficient task completion, and effective support for teams during peak or transitional periods.

What are some typical challenges faced by temporary operations assistants, and how can they adapt quickly to new work environments?

Temporary Operations Assistants often face the challenge of adapting rapidly to different teams, workflows, and organizational cultures, as assignments can vary in both duration and expectations. Familiarizing yourself quickly with company policies, key team members, and communication channels is essential. Being proactive in asking questions, taking detailed notes, and maintaining flexibility will help you navigate new tasks efficiently. Emphasizing strong organizational and interpersonal skills can also make transitions smoother and allow you to add value from day one.

What is the difference between Temporary Operations Assistant vs Temporary Office Assistant?

AspectTemporary Operations AssistantTemporary Office Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer basic certificationsHigh school diploma or equivalent; basic administrative skills
Work EnvironmentWarehouse, logistics, or operational settingsOffice environments, administrative settings
Employer & Industry UsageLogistics, manufacturing, retailCorporate offices, administrative firms
Common Search & ComparisonOperational support, logistics tasksAdministrative support, clerical tasks

The Temporary Operations Assistant typically works in logistics or operational settings, focusing on supporting supply chain or warehouse functions. In contrast, the Temporary Office Assistant primarily handles administrative and clerical tasks within office environments. Both roles require similar basic credentials but differ mainly in work environment and specific responsibilities.

What are the most commonly searched types of Temporary Operations jobs in California?

The most popular types of Temporary Operations jobs in California are:

What cities in California are hiring for Temporary Operations Assistant jobs?

Cities in California with the most Temporary Operations Assistant job openings:

Operations Assistant - Temporary Assignment

Orange, CA

Chapman University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Chapman Universityexternal

$18 - $22/hr

Part-time

Re-posted 3 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

Position Information
Position Title Operations Assistant - Temporary Assignment Position Type Temporary Job Number SA88624 Full or Part Time part-time 20-29 hours weekly Fair Labor Standard Act Classification Non-Exempt Anticipated Pay Range $18.00 - $22.00 Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
Reporting to the Business Administrator, Operations Assistants will support Musco Center departments with operational tasks and challenges. These tasks frequently include data entry, scheduling, support requests, and some administrative tasks. This support work will often require the Operations Assistant to work as project coordinator where responsibilities will include progress tracking, identifying roadblocks, and following up on requests with various team members and other campus partners. This operational support will take place in-person, as dictated by campus policy and operational need.
This position will report to campus based on Musco Center and College of Performing Arts production schedules and requirements. While on-site, this position will perform an operations, security and access role.
Musco Center for the Arts' commitment to cultural equity aims to create a brave space in authentic partnership with artistic, academic, and surrounding communities to re-imagine, dream, and work toward a just, anti-racist, and equitable arts hub that reflects the community's values and advocates for the most vulnerable. All Musco Center staff members are expected to participate fully in this work.
Musco Center produces a variety of programming and has a diverse group of users - the successful candidate will navigate the season with impeccable, client-oriented service; a safety-first approach; and a desire to foster a collaborative, respectful work environment.
This is temporary non-exempt staff position.
Responsibilities
Administrative Operations Support
  • Assist administrative and operations teams on a per project basis, providing research, presentation, and meeting preparation support.
  • Assist with invoice payment processing, supplier registration, University P-Card reconciliation and submitting purchase orders/requisition requests.
  • Assist Musco Center staff and workgroups with projects and tasks.
  • Field support requests from Musco Team and submit work orders with appropriate campus departments

On-Site Support
  • Perform site walkthroughs to identify potential safety, ADA, equipment, and facility issues.
  • Facilitate check-in and check-out of individuals with approved access ensuring they meet all Chapman University and Musco Center requirements for entry.
  • Provide information and instruction regarding Musco Center policies to all entrants.
  • Submit facilities work requests as needed and follow up to ensure their timely completion.
  • Set-up and break-down equipment for auxiliary building activity - such as tables, chairs, etc.
  • Assist with education and enforcement of Covid Compliance policies.

  • Other projects as required.
Required Qualifications
  • A minimum of related experience in order to provide administrative support to professional staff
  • Proven ability to carry out duties in a timely manner; requesting clarification where required
  • High level of organization and ability to follow and carry out instructions
  • Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload
  • Proficiency in standard business software such as Adobe Acrobat and the Microsoft Office Suite, technical aptitude to learn and work within proprietary software like Artifax and WhentoWork
  • Strong written communication skills to prepare clear, concise, and grammatically correct business correspondence, operational emails and reports
  • Strong oral communication skills to convey accurate information in a tactful and diplomatic manner
  • Excellent telephone etiquette skills and the ability to direct calls, give information, and take accurate and detailed messages
  • Strong customer service and interpersonal skills, including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the University community
  • Ability to work independently, secure information/data, and make recommendations based upon the information/data gathered
  • Problem solving skills, including the ability to formulate and communicate logical conclusions and recommendations
  • Ability to maintain a high level of confidentiality
  • Strong commitment to teamwork
  • Eagerness to engage in Musco Center and Chapman University's Cultural Equity initiatives and a desire to create a just and equitable performing arts industry.

Desired Qualifications
  • Familiarity with proper radio etiquette
  • Familiarity with safe practices when working in a theater
  • Experience using standard office equipment such as copier, printer, scanner
  • Working knowledge of University policies and procedures that pertain to the duties of this position

Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics.  All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. 
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References 2 Maximum Number of References 4

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