HR & Talent Acquisition Coordinator (Temporary)
Job Type: Temporary/Contract
Duration: August 1, 2026 to January 1, 2027
Pay Rate: $27-$35/hour
Location: Rocklin, CA (On-site)
PURPOSE OF THE POSITION
The HR & Talent Acquisition Coordinator provides critical support across recruitment execution and HR administration during a temporary period of staffing transition. This role bridges talent acquisition and human resources functions, supporting candidate pipeline management, hiring manager coordination, and HR operational workflows to maintain continuity across active recruitment initiatives and employee-related processes.
PRIMARY DUTIES / RESPONSIBILITIES
Talent Acquisition
Screen, score, and evaluate resumes against job descriptions for assigned open requisitions
Conduct preliminary phone screens to gather candidate background, availability, logistics, and compensation expectations
Schedule interviews and coordinate calendar invites between candidates and hiring managers
Source and identify qualified candidates on LinkedIn when applicant flow is slow
Post and manage job listings in Greenhouse (ATS), including status updates and job board management
Order background checks and drug screenings via Checkr and track completion status
Maintain routine candidate communication, including status updates, follow-up emails, and text outreach
Organize prescreen notes and prepare candidate summaries for hiring manager review
Move candidates through appropriate pipeline stages in Greenhouse as hiring decisions are made
HR Administration
Maintain and organize employee personnel files according to company policy and legal requirements
Prepare and process offboarding documentation for separating employees
Scan, file, and distribute HR mail and employee documents
Audit HRIS data and identify and resolve discrepancies
Monitor and respond to HR inbox inquiries and employee questions
Prepare HR documents, reports, and internal communications as needed
Support coordination of employee trainings, onboarding, and engagement events
Schedule meetings and provide administrative support to HR team members
Support ongoing HR projects and departmental initiatives as assigned
REQUIRED QUALIFICATIONS
High school diploma or equivalent; bachelor's degree preferred
Proficiency with applicant tracking systems (ATS), HRIS platforms, or similar recruitment/HR software
Strong organizational skills and ability to manage multiple tasks simultaneously
Excellent written and verbal communication skills
Ability to maintain confidentiality and handle sensitive employee information
Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Reliability and consistent attendance throughout contract period
OTHER SPECIALIZED SKILLS
Experience with Greenhouse ATS or similar recruiting platforms
Familiarity with LinkedIn for sourcing and candidate outreach
Customer service orientation and ability to interact professionally with internal and external stakeholders
Attention to detail and accuracy in data entry and documentation
Ability to follow processes and procedures while exercising independent judgment on routine matters
Experience in HR, recruiting, or administrative roles preferred but not required
WE OFFER
Temporary contract position with clear start and end dates (August 1, 2026 - January 1, 2027)
$27-$35/hour pay rate
Hybrid work schedule: Tuesday and Thursday on-site in Rocklin, CA (8:00 AM to 5:00 PM PST); three remote work days per week
Exposure to diverse HR and recruiting functions
Direct collaboration with SMA's HR leadership team
Opportunity to support critical hiring initiatives during a growth period