Technical Documentation Assistant Jobs in Baton Rouge, LA

A combination of education and experience may be considered.

Education:

• High School diploma or GED equivalent.

Experience:

• Fiveyears of administrative support/clerical experience to includeexperiencewith data tracking,andutilizingspreadsheets to organize, manipulate, and analyze data.

Experience requirements may be met by substituting education (up to aBachelor'sdegree) for experience on a year-for-year basis.

PREFERRED QUALIFICATIONS

The ideal candidate for this role will alsopossessa combination of theadditionalqualifications below. If youdon'tmeet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.

Education:

• Bachelor's degreefrom an accredited college or university.

Experience:

• Experiencein a human resources/recruitment setting.

• Experience with records management.

• Experience using Workday or similar Human Resources Capital Management or Applicant Trackingsystems.

• Experience in a PreK-12 school setting.

• Experiencedeveloping,updating, and presentingtraining materials or resource guides used to support employees or customers.

• Proficiencywith web-based productivity and collaboration tools (Adobe Pro, Google Suite, Microsoft Office Suite, Jira).

ESSENTIAL POSITION RESPONSIBILITIES

Thebelow listis a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

• Coordinates staffing and hiring support for summer school, special programs, curriculum workshops, and other temporary employment initiatives.

• Reviews andscreensapplications for temporary employment to ensure minimum qualifications are met.

• Conducts and tracks pre-employment reviews, including employment verifications, reference checks, background investigations, andrequiredemployment documentation.

• Records, tracks, andmanagesemployment documentation and confidential personnel information using Human Capital Management system(s).

• Serves as a primary resource and subject matter expert for customer service, technical support, and temporary staffing operations,assistingadministrators, employees, applicants, and other stakeholders with employment-related systems, employee selection, assignment, and hiring processes, while interpreting and applying employment policies and procedures.

• Assistsas a liaison with technology staffregardingthe maintenance, enhancement, and support of employment-related systems.

• Provides support, training, and troubleshootingassistancefor employee AbsenceManagement System.

• Utilizes Human Capital Management and payroll systems to generate reports,monitoremployee records, process pay adjustments, and support payroll administration.

• Assistswith the preparation of statistical reports, workforce dataanalyses, annual reports, and state, federal, and Board reporting requirements.

• Facilitates onboarding and orientation programs for temporary and substitute employees.

• Receivesand resolves employee and administrator inquiries related to staffing systems, onboarding, assignment management, and employment processes.

Working Hours

• The duty day for this position is8hours including a one-hour duty-free lunch.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not beconsidered.Resumes will not be accepted in lieu of a completed application.
SupplementalApplication Questions

This position requiresapplicants to provide responses to the below supplemental application questionstodeterminewhether you meet the minimum and preferred qualifications.Please upload your responses in a separate file to thesupplemental application questionssection of the application.

1. Describe youradministrative support and clerical experience.Include a specific example of how you used spreadsheets, databases, or other systems to track, analyze, and report data,identifytrends, or improve efficiency and accuracy in a process.

2. Detail your professional experience working within a human resources or recruitment environment. Highlight yourexperiencemanagingrecords,screening applications, conducting pre-employment checks, and onboarding staff whilemaintainingdata integrity and confidentiality.

4. Describe an experience you have developing and updating training materials or resource guides and how they were used to support employees or customers.

SELECTIONCRITERIA