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The Technology Contract and Licensing Coordinator is responsible for managing software licensing for the district and technology agreements and vendor contracts and providing project management and organizational support to the Associate Vice President for Technology Services.

Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

Note: This job posting is open until filled. Applications are reviewed upon receipt. Cochise College requires a post-offer, pre-employment background screening of all employees.

Cochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).

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Within the scope of college policies and procedures, this position:

Manages District-wide software licensing agreements and renewals, coordinating with the primary software point of contact to ensure continuation of the agreements is warranted; serves as the point of contact for software vendors by maintaining site licensing, communicating with vendors and researching software alternatives; evaluates and plans budgetary needs for core institutional software licensing

Manages department service agreements, contracts, and related procurement records, ensuring proper documentation, review and renewals are timely, and reviewing invoices to ensure accuracy and completeness; documents new agreements and end-of-life agreements, ensuring contract stipulations are followed

Provides high-level organizational support to the AVP of Technology Services; managing projects, preparing reports, documents and other correspondence, maintains department master calendar

Maintains department fiscal records; processes purchase and travel requisitions, purchase orders, invoices, travel vouchers, etc. and reconciles budgets; investigates vendor issues as needed; reconciles and files purchase card transactions for the AVP of Technology Services and other department staff as required

Tracks and maintains purchasing records, including invoices and deliveries to ensure all purchases and orders are delivered and invoices are paid in a timely manner; maintains, documents and tracks budget expenditures for all division funds and accounts

Serves as a recorder for department and committee meetings; communicates with committee members, prepares documents, takes minutes, and reserves rooms

Plans and coordinates logistics of department and vendor events; sends and receives invitations, reserves space for the event, and coordinates presenters

Performs other related duties as assigned.

General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

Education and Experience Requirements:

Bachelor's degree in contract management, logistics, project management, or related field from an institution accredited by an institutional accrediting body of higher learning recognized by the US Department of Education

Three years of related full-time, professional experience

An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:

Knowledge of current technology best practices

Working knowledge of spreadsheet, word processing, database, and presentation applications, specifically Microsoft Office applications

Knowledge of and ability to create correspondence utilizing appropriate business proper letter composition, grammar, spelling and punctuation standards in English

Knowledge of college operational practices, policies and procedures, and the ability to assist employees and students in understanding them

Knowledge of and ability to comply with budget development practices and processes and project management practices and protocols

Knowledge of the general proper operation of and the ability to use personal computers and standard office equipment

High level of skill in performing basic mathematical calculations and bookkeeping

Skill in interpersonal communication and cooperative problem solving

Ability to communicate effectively, verbally and in writing, relate in a professional, helpful manner in person and over the phone; relate to a diverse population and to maintain composure when faced with difficult situations

Ability to organize, prioritize, and follow multiple tasks through to completion with an attention to detail

Ability to work independently in meeting various time deadlines and work pressures with frequent interruptions

Ability to effectively identify and resolve problems related to every-day project and organizational functions;

Ability to maintain strict confidentiality related to sensitive information

Ability to produce and compose formal business documents, reports and records

Ability to develop effective working relationships with executives, supervisors, fellow employees, students, vendors, and the public

Ability to maintain a high level of professionalism

Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.

Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally, and all other sedentary criteria are met

Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important

Reports To : Associate Vice President of Technology Services