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Teaching Secretary Jobs in Tennessee (NOW HIRING)

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Tennessee?

For Teaching Secretary jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Tennessee look for?

The top searched job categories for Teaching Secretary jobs in Tennessee are:

What cities in Tennessee are hiring for Teaching Secretary jobs?

Cities in Tennessee with the most Teaching Secretary job openings:

Teaching Secretary jobs near you
Infographic showing various Teaching Secretary job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 60% Full Time, 35% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 78% Physical, and 22% Remote job distribution.

Secretary - 260 days

Chattanooga, TN • On-site

Hamilton County Schools
Education • 1 - 5K employees

8.2

Company rating: 8.2 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

27th of 224 rated education and training

Great coworkers

People enjoy working here

Good employer

Learn more about Hamilton County Schoolsexternal

Full-time

Posted 25 days ago

Job description

Overview
Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.
Learn more about working for Hamilton County Schools at careers.hcde.org and get to know us and our strategic plan, Opportunity 2030.
The purpose of this job is to perform secretarial/clerical work associated with processing various information and documentation relating to an assigned department.
Responsibilities
  • Acts in a professional, respectful, and welcoming manner at all times.
  • Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
  • Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
  • Produces various reports for distribution to various individuals or submission to state/federal agencies.
  • Types, composes, prepares, or completes various forms, reports, correspondence, lists, schedules, calendars, monthly/annual reports, activity reports, student records, identification cards, assignments, sign-in sheets, timesheets, mileage/expense vouchers, payment vouchers, stipend sheets, travel vouchers, purchase requisitions, grant performance reports, budget documents, attendance/participation records, agendas, survey summaries, instructional materials, flyers, brochures, newsletters, charts, tables, manuals, spreadsheets, presentations, or other documents.
  • Processes a variety of documentation associated with departmental operations within designated timeframes and per established procedures.
  • Provides secretarial/clerical support for departmental staff.
  • Coordinates communications between departmental staff, Central Office, parents, and outside individuals or organizations; assists staff with questions or problems; assists with problem resolution.
  • Answers telephone calls and greets visitors in a timely fashion; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail; initiates and returns calls as necessary.
  • Performs customer service functions; provides information/assistance regarding departmental programs, services, activities, procedures, forms, fees, or other issues; distributes forms/documentation; responds to routine questions/complaints and initiates problem resolution.
  • Assists in planning or coordinating various meetings, presentations, training sessions, or staff development programs; transcribes meeting minutes as needed; assembles packets and prepares packets for mailing; copies, enlarges, binds, and laminates materials; checks materials in/out of department; distributes meeting agendas, minutes, packets or other meeting materials; coordinates room/facility reservations, meeting room setup, food/beverages, or other details for various meetings/activities.
  • Generates work orders via computer; enters data pertaining to requested repair/maintenance work into computer; forwards work order requests electronically to appropriate personnel.
  • Monitors inventory of department equipment, forms, and supplies; maintains fixed asset inventory; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new/replacement supplies.
  • Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; prepares outgoing mail for pickup; processes or assists in processing mass mailing projects.
  • Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; prepares old files for storage.
  • Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
  • Follows established procedures for ensuring assigned areas are safe.
  • Maintains confidentiality.
  • Works collaboratively with all stakeholders.
  • Attends work and arrives to work on time.
  • Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
  • Complies with accounting and financial policies and procedures involving the handling of money and property, as well as other Board policies.
  • Performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed; provides technical assistance/support for use of department computers, copy machines, facsimile machine, or other equipment; provides monthly counts of copy volume to vendor.
  • Uses computers and other technology to enter and access information related to essential job functions.
  • May operate a motor vehicle to conduct various work activities.
  • Performs other duties as assigned.

Qualifications
Knowledge/Education/Experience:
High school diploma or GED required; one (1) year previous experience and/or training that includes secretarial work, office administration (preferably in a school environment), basic bookkeeping, customer service, and personal computer operations preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid Tennessee Appointment of Notary Public certification. May require possession and maintenance of valid Tennessee driver's license.
Skills/Qualifications:
  • Demonstrates excellent verbal and written communication skills to deal effectively with all stakeholders.
  • Demonstrates the ability to effectively prioritize and manage multiple tasks.
  • Demonstrates the ability to use technology to perform essential functions of job.

Compensation:
Salary is based on a combination of relevant education and experience.
Grade D
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