Talent Acquisition Assistant Jobs in Rutherford, NJ

The Opportunity: Synergy

The Talent Acquisition team works in a dynamic, fast-paced environment, where no two days are the same, but our service solutions are concretely consistent and the Talent Acquisition Assistant is a key player who acts as a brand ambassador for the company to help the team by pipelining, screening, and submitting identified talent for our clients’ varied hiring needs in Legal and Compliance. The ideal team member must be available between the hours of 9am – 6pm (ET), M-F with flexibility to work overtime and is looking for a long-term career opportunity. A collaborative workstyle is essential along with the ability to deliver outstanding results effectively and consistently. The compensation is $20-$25 hourly with the potential for commissions.

Primary Duties: Excellence in Supporting the Sourcing Process

• Forging close and continual relationships with hiring managers and candidates to clearly understand required hiring needs and career objectives, respectively
• Effective engagement by providing routine updates concerning candidate availability and job status, being extremely responsive and using business acumen to navigate grey areas while sourcing multiple positions, and maintaining organized and detailed information within the applicant tracking system
• Drafting persuasive job descriptions using templates and in some cases, based on verbal client communications and/or prior similar positions
• Posting job descriptions within applicant tracking system and on applicable job boards
• Routinely and accurately maintaining applicant tracking system and applicable job boards to reflect current job sourcing activities
• Engage in daily and weekly candidate pipelining to maintain an active pool of available applicants
• Reviewing quickly and thoroughly, a high volume of resumes daily, in excess of 100+, to identify and refine the best talent from available candidates
• Conducting a high volume (20+ daily) of telephone and virtual candidate screenings to identify and select talent for client hiring needs and routine follow-up with candidates and clients to keep them abreast of developments essential to the hiring cycle
• Confirming bar admissions and other licensing, preparing resumes, and submitting candidate resumes to client web portals and via email with engaging and informative cover notes
• Timely coordinating, scheduling and calendaring client and candidate interviews (including reminders) along with any modifications and effectively communicate interview status with hiring managers and candidates
• Conducting interview preparation with candidates to ensure best possible outcomes and debrief post-interview
• Prompt post-interview follow-up with clients to obtain and evaluate client feedback
• Maintaining contemporaneous and organized notes of all communications with clients and candidates within applicant tracking system for access and evaluation by internal stakeholders
• Working collaboratively and innovatively with team members and taking ownership of the talent acquisition function without requiring continual oversight and direction on day-to-day and routine duties
• Providing administrative support relative to the Talent Acquisition team, including but not limited to answering phones and taking messages, etc.
• Additional duties as required

Requirements: Your Knowledge, Skills, and Abilities

• Bachelor’s degree or related experience
• Minimum of one year of talent acquisition support experience or similar role
• Superior communication and organizational skills and the ability to write, clearly, concisely and professionally
• Experience with full-cycle recruiting, using various interview techniques and evaluation methods
• Knowledgeable of applicant tracking systems
• Experience using Indeed, LinkedIn and other online sourcing tools
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Google suite of tools (Gcal, Gchat, Gmail), and internet savvy
• Excellent writing skills and a firm command of grammar, style, etc.
• Exceptional interpersonal and communication skills
• Excellent listening and strong follow-up skills, responsive, and the ability to thrive in a fast-paced environment
• Independent professionalism and performance of assigned duties
• Ability to work within established procedures with a moderate degree of supervision
• Superior organizational skills and the ability to manage multiple, varied tasks and deadlines simultaneously while prioritizing appropriately
• Strong written and verbal communication skills; comfortable and confident in communicating with executives and senior leaders
• Willingness and eagerness to take on new and challenging projects with interest and enthusiasm for learning new subjects; positive attitude and strong work ethic

The Partnership

• Energetic Company Culture: Integrated ecosystem that encourages professional development by engaging in team building exercises, collaborative trainings and social gatherings.
• Paid Time Off: Competitive paid time off
  
• Balance: We offer a balanced schedule that includes the opportunity to work remotely and on-site
• Available Medical/Wellness Benefits
• 401k

Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.