Surgery Administrative Assistant Jobs (NOW HIRING)

Job Title: Administrative Assistant

Location: SBC Corporation

Department Name: Lung Health Service Line

Req #: 0000259493

Status: Salaried

Shift: Day

Pay Range: $80,000.00 — $105,000.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

At RWJBarnabas Health, strong administrative partnerships help our clinical leaders focus on what matters most—advancing exceptional patient care. We are seeking a highly organized, proactive, and relationship-focused Executive Assistant to provide comprehensive administrative support to Thoracic Surgery leadership and help coordinate activities across our growing program.

In this highly visible role, you’ll work closely with physician and administrative leaders, serving as a trusted partner who anticipates needs, manages competing priorities, and keeps communication and operations moving seamlessly across multiple hospital locations. If you thrive in a dynamic environment, exercise sound judgment, and enjoy being the person who keeps everything connected, this opportunity may be for you.

As an Executive Assistant, you’ll provide high-level administrative and operational support while helping Thoracic Surgery leadership manage priorities across multiple locations. Your responsibilities may include:

• Managing complex calendars, meetings, appointments, and scheduling priorities for senior leadership.
• Coordinating meetings and communication among physicians, administrators, hospital leaders, and other key stakeholders.
• Preparing correspondence, presentations, reports, meeting materials, and other executive-level communications.
• Coordinating travel arrangements and supporting leadership activities across multiple RWJBarnabas Health locations.
• Managing telephone messages, correspondence, records, and other time-sensitive information with accuracy and discretion.
• Supporting physician outreach, program-building initiatives, and administrative activities associated with the continued growth of Thoracic Surgery.
• Tracking priorities and following up on outstanding items to help ensure projects and commitments remain on schedule.
• Serving as a knowledgeable resource for departmental processes and assisting physicians, administrators, and team members as needed.
• Maintaining organized records and ensuring information is readily available to appropriate administrative partners.
• Working independently on assigned projects while recognizing when issues require escalation or leadership involvement.

• You enjoy being a trusted administrative partner to senior executives and physician leaders.
• You are exceptionally organized and can manage complex calendars and competing priorities without losing attention to detail.
• You anticipate needs and take initiative rather than waiting for direction.
• You communicate confidently and professionally with executives, physicians, employees, and external stakeholders.
• You exercise excellent judgment and discretion when handling sensitive or confidential information.
• You are adaptable and comfortable supporting leaders across multiple locations.
• You enjoy working independently while remaining closely connected to a collaborative administrative team.
• You thrive in a healthcare environment where priorities can shift quickly and strong follow-through matters.

Qualified candidates will possess:

• Bachelor’s degree preferred.
• Minimum of five (5) years of executive administrative support experience supporting Senior Vice President-level leadership or above strongly preferred.
• Previous healthcare experience required
• Related administrative support experience and strong computer proficiency required.
• Advanced proficiency in Microsoft PowerPoint and Excel required.
• Knowledge of medical terminology preferred.
• Exceptional organizational, written, and verbal communication skills.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and independently manage multiple priorities.
• Ability and willingness to travel between assigned RWJBarnabas Health locations as business needs require.

At RWJBarnabas Health, you’ll have the opportunity to work alongside accomplished clinical and administrative leaders while supporting the continued growth of Thoracic Surgery across our health system. As an Executive Assistant, your organization, judgment, and ability to bring people and priorities together will directly contribute to the success of our physicians, programs, and the patients and communities we serve.