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Substitute Secretary Jobs (NOW HIRING)

USD 345

Substitute Secretary

Topeka, KS · On-site

Substitute Secretary Seaman USD #345 has an opening for a Substitute Secretary. Candidate must have a high school diploma. Candidate will assist administration and faculty in providing support to all ...

Bucyrus City Schools

Substitute Secretary

Bucyrus, OH · On-site

$16.97/hr

Substitute/Substitute Secretary Date Posted: 7/1/2024 Location: Bucyrus City SchoolsClassified Substitute Secretarial Positions at Bucyrus Elementary School, Bucyrus Middle School, Bucyrus Secondary ...

Lucia Mar USD

SUBSTITUTE SECRETARY

Arroyo Grande, CA · On-site

$19.23/hr

Secretary/Substitute Secretary Date Posted: 5/1/2026 Location: Multiple Sites (Classified Only) Closing Date: 06/30/2026 SUBSTITUTE SECRETARY Hourly rate - $19.23 On Call, As Needed Full & part-time ...

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How much do substitute secretary jobs pay per hour?

As of Jun 28, 2026, the average hourly pay for substitute secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What are substitute secretaries?

Substitute secretaries are administrative professionals who temporarily fill in for regular secretaries or administrative assistants when they are absent due to illness, vacation, or other reasons. They perform essential office duties such as answering phones, managing schedules, handling correspondence, and maintaining records. Substitute secretaries ensure that office operations continue smoothly in the absence of permanent staff. They may work in schools, businesses, government offices, or healthcare settings, adapting quickly to different environments and procedures.

What is another word for substitute?

In the context of a substitute secretary, another word for substitute is 'temporary' or 'fill-in.' These terms refer to someone who temporarily takes over the duties of the regular secretary, often on short notice or for a specific period. The role typically requires basic administrative skills and familiarity with office tools like word processing and scheduling software.

What is the difference between Substitute Secretary vs Administrative Assistant?

AspectSubstitute SecretaryAdministrative Assistant
Required CredentialsHigh school diploma; basic office skillsHigh school diploma; often additional certifications
Work EnvironmentTemporary, often in schools or officesPermanent, in various office settings
Employer & Industry UsageSchools, small officesCorporations, government agencies, nonprofits
Common Search & ComparisonYesYes

The main difference between a Substitute Secretary and an Administrative Assistant lies in their employment status and work setting. Substitute Secretaries typically work temporarily in schools or offices, filling in as needed, while Administrative Assistants hold permanent positions supporting daily office operations. Both roles require similar basic skills, but Administrative Assistants often have additional certifications and broader responsibilities.

What are some common challenges faced by substitute secretaries, and how can they be managed effectively?

Substitute secretaries often encounter challenges such as quickly adapting to new office environments, learning unfamiliar procedures, and managing tasks with limited background on ongoing projects. To manage these challenges effectively, it's helpful to arrive early, ask clarifying questions, and prioritize clear communication with permanent staff. Being organized, flexible, and proactive in seeking out necessary information can help substitutes succeed and make positive impressions in each assignment.

What are the key skills and qualifications needed to thrive as a Substitute Secretary, and why are they important?

To thrive as a Substitute Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email systems, and common office equipment is typically required. Excellent communication, adaptability, and reliability are standout soft skills for ensuring smooth operations during staff absences. These skills are vital for maintaining workflow continuity, supporting staff and visitors, and upholding the professionalism of the office environment.

What is a substitute for cream of tartar?

A substitute for cream of tartar that substitute secretaries or other kitchen staff might use includes lemon juice or vinegar, which provide acidity similar to cream of tartar in recipes. Baking soda can also be used in combination with these acids to achieve similar leavening effects. These alternatives are common in baking and require adjusting quantities accordingly.
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Substitute Secretary jobs near you
Substitute Secretary

Substitute Secretary

Bellefonte Area School District

Bellefonte, PA • On-site

$13 - $17.50/hr

Full-time

Posted 25 days ago

Job description

Position Type:
Substitute/Substitute Secretary
Date Posted:
6/8/2025
Location:
Bellefonte Area School District
The Bellefonte Area School District is accepting applications for the Substitute Secretary position
Location: Bellefonte Area School District
Type: Substitute
Position Overview
The Bellefonte Area School District is seeking a Substitute Secretary to provide essential clerical and administrative support across school offices. This role is key to maintaining efficient operations and ensuring positive communication between staff, students, families, and the community. The successful candidate will demonstrate professionalism, discretion, and adaptability in a fast-paced environment.
Key Responsibilities
The Substitute Secretary will:
  • Perform office routines; including, but not limited to answering the phones, using the intercom system, taking and conveying messages, and distributing mail
  • Demonstrate a professional and welcoming demeanor while you greet, assist, and direct students, staff, and visitors who enter the office
  • Collect and record data while ensuring confidentiality
  • Prepares copies and distributes notices and other correspondences
  • Performs other duties as assigned to ensure effective functioning of the office and school building
Education Requirements
Minimum: High school diploma or GED
Preferred:
Experience Requirements
Minimum:
  • None

Preferred:
  • Previous experience in a secretary role
Certifications & Licenses
Required:
  • None

Preferred:
Application Requirements
External Applicants
Please submit the following documents with your online application:
  • Current employment clearances (dated within the past 5 years):
    • Act 34 - Criminal History
    • Act 114 - FBI Fingerprint
    • Act 151 - PA Child Abuse
    • Act 126- Mandated Reporter Training
      • The link is: www.reportabusepa.pitt.edu
  • Copies of degree certificates and transcripts
  • Act 168 paperwork, Physical exam results, TB test results (required upon hire)

Clearances must be for employment purposes. Volunteer clearances will not be accepted. Visit https://www.basd.net/o/basd/page/clearances for more information.
Internal Applicants
Use your district login to create an internal account. Click "Internal" on the Job Listings page and follow the instructions.
Cover Letter Instructions
Address your cover letter to:
Dr. Roy Rakszawski
Superintendent of Schools
318 North Allegheny Street
Bellefonte, PA 16823
Contact Information
For general application or position-related questions, contact:
Mr. Jeffrey Baker, Substitute Coordinator
318 N. Allegheny Street
Bellefonte, PA 16823
Email: jbaker@basd.net
Cell Phone: 814-280-2341
Office Phone: 814-355-4814 ext. 3054
Equal Opportunity Statement
Bellefonte Area School District is an Equal Opportunity Employer. The district prohibits sex discrimination in any education program or activity it operates. Individuals may report concerns or view our non-discrimination policy at https://www.basd.net/

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