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Substitute Secretary Jobs in Wisconsin (NOW HIRING)

Pimacounty

Judicial Administrative Assistant

Superior, WI · On-site

$21.76 - $23.66/hr

... substitute for up to two years of secretarial/clerical experience.) (Relevant education may substitute, on a one for one basis, for up to two years of the experience.) LICENSES AND CERTIFICATES: None ...

Village of Jackson

Operations Manager

Jackson, WI · On-site

$15 - $21/hr

Additionally, this role is responsible for clerical, secretarial, financial, and administrative ... Acts as "substitute" for front desk staff when applicable and necessary. Attends conferences ...

All JobsSubstitute Secretary JobsSubstitute Secretary Jobs in Wisconsin

Substitute Secretary information

See Wisconsin salary details

$9

$19

$28

How much do substitute secretary jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for substitute secretary in Wisconsin is $19.01, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $22.07 per hour, depending on experience, location, and employer.

What is a substitute secretary?

Substitute secretaries are administrative professionals who temporarily fill in for regular secretaries or administrative assistants when they are absent due to illness, vacation, or other reasons. They perform essential office duties such as answering phones, managing schedules, handling correspondence, and maintaining records. Substitute secretaries ensure that office operations continue smoothly in the absence of permanent staff. They may work in schools, businesses, government offices, or healthcare settings, adapting quickly to different environments and procedures.

What is the difference between Substitute Secretary vs Administrative Assistant?

AspectSubstitute SecretaryAdministrative Assistant
Required CredentialsHigh school diploma; basic office skillsHigh school diploma; often additional certifications
Work EnvironmentTemporary, often in schools or officesPermanent, in various office settings
Employer & Industry UsageSchools, small officesCorporations, government agencies, nonprofits
Common Search & ComparisonYesYes

The main difference between a Substitute Secretary and an Administrative Assistant lies in their employment status and work setting. Substitute Secretaries typically work temporarily in schools or offices, filling in as needed, while Administrative Assistants hold permanent positions supporting daily office operations. Both roles require similar basic skills, but Administrative Assistants often have additional certifications and broader responsibilities.

What are some common challenges faced by substitute secretaries, and how can they be managed effectively?

Substitute secretaries often encounter challenges such as quickly adapting to new office environments, learning unfamiliar procedures, and managing tasks with limited background on ongoing projects. To manage these challenges effectively, it's helpful to arrive early, ask clarifying questions, and prioritize clear communication with permanent staff. Being organized, flexible, and proactive in seeking out necessary information can help substitutes succeed and make positive impressions in each assignment.

What are the key skills and qualifications needed to thrive as a substitute secretary, and why are they important?

To thrive as a Substitute Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email systems, and common office equipment is typically required. Excellent communication, adaptability, and reliability are standout soft skills for ensuring smooth operations during staff absences. These skills are vital for maintaining workflow continuity, supporting staff and visitors, and upholding the professionalism of the office environment.
What are popular job titles related to Substitute Secretary jobs in Wisconsin? For Substitute Secretary jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Substitute Secretary jobs in Wisconsin look for? The top searched job categories for Substitute Secretary jobs in Wisconsin are:
Substitute Secretary jobs near you
Infographic showing various Substitute Secretary job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,540 per year, or $19 per hour.

Substitute Administrative Assistant (2026-27 SY)

School District of Ashland

Ashland, WI • On-site

$13 - $17.25/hr

Full-time

Re-posted 28 days ago

Job description

Locations: Elementary Schools (LSE and MVS), Middle School (AMS), High School (AHS), and the District Office. FTE: On-call; as needed. Deadline: Applications are accepted at any time during the school year.

The School District of Ashland is accepting substitute secretary applications for the 2026-27 school year. 
Substitute Application Process: 

  1. Complete an online substitute application.
  2. Our personnel department will review your application.
  3. If hired as a substitute, we will provide you with a new hire paperwork packet and schedule an orientation / training session.  Please be prepared to provide the following documents:
    1. Acceptable form(s) of identification.
    2. Direct deposit information (voided check or savings account slip).


Note To All Substitutes:
We cannot predict nor guarantee the amount of time you will be called to be a substitute.  Please be aware that when you are on our sub list, it does not guarantee a long-term sub assignment and/or permanent employment with the School District of Ashland.  
Substitutes will not be eligible to substitute with the School District of Ashland until all information is on file at the District Office and you have attended an orientation / training session, if applicable.
Application Procedure:  To apply, please complete an online application @ http://www.ashland.k12.wi.us/ - Employment.
 






Thank you for your interest in employment with the School District of Ashland!
The School District of Ashland does not discriminate in employment decisions based on age, race, creed, religion, color, disability, handicap, marital status, sex, sexual orientation, national origin, citizenship status, ancestry, arrest record, conviction record, or membership in the National Guard or military forces of the United States, or other protected group status.



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