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Student Records Coordinator Jobs in Raleigh, NC (NOW HIRING)

NCSU

Graduate Student Services Coordinator

Raleigh, NC · On-site

... Coordinator Anticipated Hiring Range $48,823 - $53,705 Work Schedule Monday - Friday, 8:00 am - 5 ... This position manages student information, applicant tracking, and all graduate student records for ...

Charter Schools USA

5th Grade Teacher

Wendell, NC · On-site

$38K - $49K/yr

Reviews student records to develop a foundation of understanding regarding each student's abilities ... Coordinates class field trips (as required). * Prepares students for state required achievement ...

Charter Schools USA

Elem Teacher EVG

Cary, NC · On-site

$13 - $16.50/hr

Reviews student records to develop a foundation of understanding regarding each student's abilities ... Coordinates class field trips (as required). * Prepares students for state required achievement ...

Charter Schools USA

5th Grade Teacher

Cary, NC · On-site

$43K - $56K/yr

Reviews student records to develop a foundation of understanding regarding each student's abilities ... Coordinates class field trips (as required). * Prepares students for state required achievement ...

NCSU

Associate Director, Student Conduct

Raleigh, NC · On-site

... Life Coordinators and Graduate Assistants to discuss cases and provide guidance. * Training ... Experience reviewing, managing, and maintaining confidential student conduct records. * Proficiency ...

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Student Records Coordinator information

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$34.5K

$47.8K

$61.7K

How much do student records coordinator jobs pay per year?

As of Aug 11, 2026, the average yearly pay for student records coordinator in Raleigh, NC is $47,775.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $49,600.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records coordinator?

To thrive as a Student Records Coordinator, you need strong organizational skills, attention to detail, and experience with data management, often supported by a degree in education, administration, or a related field. Familiarity with student information systems (SIS), databases, and FERPA regulations is typically required, along with proficiency in Microsoft Office or similar software. Exceptional communication, problem-solving, and customer service skills help you excel when assisting students, staff, and faculty. These skills and qualities are vital to ensure the accurate maintenance, privacy, and accessibility of student records in educational institutions.

What are some common challenges a student records coordinator may face, and how are they typically addressed?

A Student Records Coordinator often manages large volumes of sensitive information, so maintaining accuracy and confidentiality under strict deadlines can be challenging. Adapting to changes in compliance standards, such as FERPA, and ensuring data integrity during peak registration or graduation periods is also common. To address these challenges, coordinators rely on robust organizational habits, up-to-date training, and established protocols for data handling. Collaboration with academic advisors, faculty, and IT staff also helps resolve issues promptly and ensures data is both secure and accurate for all stakeholders.

What does a student records coordinator do?

A Student Records Coordinator manages and maintains student academic records, ensuring accuracy, confidentiality, and compliance with institutional and legal requirements. They process enrollment, transcripts, and graduation documentation while assisting students and faculty with record-related inquiries. Additionally, they may update databases, generate reports, and support administrative processes related to academic records. Strong attention to detail, organizational skills, and knowledge of student information systems are essential for this role.

What are the most commonly searched types of Student Records jobs in Raleigh, NC? The most popular types of Student Records jobs in Raleigh, NC are:
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What cities near Raleigh, NC are hiring for Student Records Coordinator jobs? Cities near Raleigh, NC with the most Student Records Coordinator job openings:
Student Records Coordinator jobs near you
Infographic showing various Student Records Coordinator job openings in Raleigh, NC as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,211 per year, or $20.3 per hour.

Graduate Student Services Coordinator

NCSU

Raleigh, NC • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

North Carolina State University rating

6.8

Company rating: 6.8 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

458th of 617 rated colleges and universities

Job description

Job Posting Information
Posting Number PG194494SP Internal Recruitment No Working Title Graduate Student Services Coordinator Anticipated Hiring Range $48,823 - $53,705 Work Schedule Monday - Friday, 8:00 am - 5:00 pm Job Location Raleigh, NC Department Science, Technology, Engineering and Mathematics Education About the Department
About the NC State College of Education:
As one of the nation's top-ranked public colleges of education, NC State's College of Education leads the way in North Carolina in preparing extraordinary educators, conducting transformational research, and engaging communities where they are to improve the educational outcomes of all learners and advance the greater good. The college's faculty are widely-recognized thought-leaders who use their research to transform the practice of teaching, learning, and leading. They have particular strengths in improving technology-enhanced learning and teaching; fostering community-based learning and PK-16 partnerships; and innovating leadership and workforce development, educational policy, and evaluation. About two-thirds of the faculty are grant active. They are engaged in over 200 active projects totaling more than $125 million, making them the most productive in terms of research activity compared with other colleges of education in North Carolina and among the Top 5% in the nation.

The college has over 1,600 students studying across five graduate certificates, seven undergraduate majors, two undergraduate minors, 13 master's degrees, three Ph.D., and two Ed.D. programs housed in three academic departments: Educational Leadership, Policy, and Human Development; Science, Technology, Engineering, and Mathematics Education; and Teacher Education and Learning Sciences, with approximately 130 tenure-track and professional-track faculty, 110 support and professional staff, and about 160 graduate and teaching assistants. 

The college has over 18000 living alumni, with over 6,000 working in public schools in North Carolina. Those who are teachers rate the highest in effectiveness on surveys of school employers in North Carolina.

You belong here - At NC State University, our Employee Value Proposition aims to create an ecosystem of meaningful work opportunities, provide an accepting and dynamic culture, opportunities for personal growth and professional development, and programs to support your busy life. Discover what resonates with you!

About the Department of Science, Technology, Engineering, and Mathematics (STEM Education):
The Department of Science, Technology, Engineering, and Mathematics (STEM) Education comprises over 24 full-time faculty members, 400 undergraduate students, and 150 graduate students. STEM Ed advances education through scholarship, leadership, and advocacy. Faculty in STEM Ed prepare professionals who have deep content knowledge, demonstrate a strong working knowledge of effective discipline-based pedagogies, and realize the potential of digital technologies to enhance learning. The department offers a Ph.D. in Learning and Teaching in STEM with concentrations in Mathematics and Statistics Education, Science Education, and Engineering and Technology Education.
The department also offers an online Master of Education degree in STEM Education, with additional concentrations in Mathematics and Statistics Education, Science Education, and Engineering and Technology Education. In addition, STEM Ed offers undergraduate programs in Science Education, Mathematics Education, and Technology, Engineering and Design Education as well as an online Master of Arts in Teaching in all three content areas. 
Wolfpack Perks and Benefits Essential Job Duties
Serve as the principal administrative liaison between graduate students, graduate programs, the Directors of Graduate Programs, and the Graduate School. This position manages student information, applicant tracking, and all graduate student records for the department. It oversees the processing and submission of graduate admission applications, ensures adherence to Graduate School deadlines, and assists with necessary documentation and approvals. The role also includes maintaining accurate and secure graduate student files, scheduling courses, and providing exemplary customer service to administrators, faculty, and students.
Additionally, the position supports the Department Head with administrative tasks, data collection and organization, financial tracking, and management of faculty files, including those related to tenure and promotion.
Duties and Responsibilities:
Principal administrative liaison between the graduate student, the graduate program, the Directors of Graduate Programs and the Graduate School:

  • Processes graduate admission applications, collects all necessary documents
  • Processes graduate admission applications, collects all necessary documents and submits materials and recommendations to the Graduate School. Notifies students regarding crucial Graduate School deadlines. Assists students and Directors of Graduate Programs in preparing and forwarding to the Graduate School requests for leaves of absence.
  • Responsible for maintaining all graduate student files in accurate, up-to-date and secure fashion while adhering to established procedures. Individual oversees and maintains syllabi records each semester.
  • Serves as liaison between the department/college and University scheduling office. Duties involve scheduling of courses each semester, requesting room reservations, making changes to course data after publication and communicating course cancellations.
  • Delivering excellent customer service to administrators, faculty and students serving as the first point of contact for the Department.

Administrative support for Department Head
  • Liaison for Department with College Human Resources Unit and Financial Unit. Collects and submits all departmental hiring requests via the departmental request workbook.
  • Provides office management for Department Head ensuring appropriate presentation and hospitality for guests, supplies management and scheduling coordination with CED colleagues to ensure appropriate daily coverage.
  • Provides support for tenure and promotion process for the department; uploads dossiers and works with faculty and department head to ensure all dossiers are complete.
  • Maintains all department academic faculty files making sure files are accurate and include Statements of Expectations, Vitaes, Plans for Professional Development and dossiers.
  • Gather and analyze data related to STEM teaching efforts, including enrollment trends, faculty expertise, course offerings, and student success metrics. 

Note: This position requires an on campus presence to effectively perform the essential duties of the position. As such, employees must reside within a commutable distance and must report to campus to perform certain work-related tasks as a condition of employment.
Other Responsibilities
Other assignment as necessary.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer:
  • Medical, Dental, and Vision
  • Flexible Spending Account
  • Retirement Programs
  • Disability Plans
  • Life Insurance
  • Accident Plan
  • Paid Time Off and Other Leave Programs
  • 12 Holidays Each Year
  • Tuition and Academic Assistance
  • And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Qualifications
Minimum Experience/Education
Bachelor's degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
  • Administrative/office management experience.
  • Previous administrative experience in higher education.
  • Previous experience in NC State specific systems of PeopleSoft, SIS, SLATE.
Required License or Certification
  • N/A
Valid NC Driver's License required No Commercial Driver's License Required? No
Recruitment Dates and Special Instructions
Job Open Date 03/21/2025 Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/28/2025 Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume".
Special Instructions
Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references. 
Position Details
Position Number 00042862 Position Type SHRA Position Classification Band Title Student Services Specialist Position Classification Band Level Journey Position Classification Salary Range $ 33,540 - $ 90,156 Salary Grade Equivalency GN07 Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00 FTE Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 131301 - Sci, Tech, Engr & Math (STEM) EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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About North Carolina State University

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North Carolina State University (NCSU), located in Raleigh, NC, US, is a leading educational institution with a strong emphasis on research, academics, and public service. Established in 1887, NCSU operates in the education industry and endeavors to foster student success, and promote economic development by providing high-quality, affordable education, and conducting groundbreaking research across a variety of disciplines. With more than 100 majors, its academic offerings range from undergraduates to postgraduates along with doctoral studies - in various fields like engineering, natural resources, humanities, and social sciences. NCSU is firmly anchored on the core values of respect, responsibility, integrity, and innovation. Its mission is to create economic, societal, and intellectual prosperity for the people of North Carolina and the nation.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Raleigh, NC, US

Year founded

1887

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