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Student Records Assistant Jobs in Vaughan, ON (NOW HIRING)

Yorkville University

Practicum Coordinator

Toronto, ON · Remote

As our new Practicum Coordinator, you will assist students enrolled in practicum placements as part ... You will maintain key student records, including evaluation forms and feedback reports. You will ...

First Student

Apprentice Tech

Caledon East, ON · On-site

CA$54K/yr

Maintain records of all maintenance work completed including parts and supplies used. * Evaluate ... * Assist with road calls and emergency services as necessary. * Adhere to First Student and First ...

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All JobsStudent Records JobsStudent Records Assistant JobsStudent Records Assistant Jobs in Vaughan, ON

Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Vaughan, ON?

For Student Records Assistant jobs in Vaughan, ON, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Vaughan, ON look for?

The top searched job categories for Student Records Assistant jobs in Vaughan, ON are:

What cities near Vaughan, ON are hiring for Student Records Assistant jobs?

Cities near Vaughan, ON with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 30% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

SUPPLY EDUCATIONAL ASSISTANT POD (HIGHBUSH PS)

Durham District School Board

Pickering, ON • On-site

Full-time

This job post has expired 2 days ago. Applications are no longer accepted.

Key responsibilities

  • Assist the classroom teacher in the teaching and learning process by helping students with activities in reading, math, writing, phonics, and language exercises.

  • Prepare classroom materials and equipment, including teaching aids, display materials, photocopied and laminated materials, arts and craft supplies, and computer setup.

  • Supervise students individually or in small groups, monitor behavior, and assist with student supervision during activities such as field trips, recess, lunch, and assemblies.

Job description

Job Details
The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. We acknowledge that the Durham Region forms a part of the traditional and treaty territory of the Mississaugas of Scugog Island First Nation, the Mississauga Peoples and the treaty territory of the Chippewas of Georgina Island First Nation. It is on these ancestral and treaty lands that we teach, live and learn.
This statement was co-created in partnership with the Mississaugas of Scugog Island First Nation and the Chippewas of Georgina Island.
As a Supply Educational Assistant in the Pod at (school) you'll have the chance to develop and broaden your skills through a variety of assignments to cover absences for specific durations-ranging from a day to several months.
Please note: You will only be assigned to work in the school you applied to and were hired for.
As a Supply Educational Assistant at DDSB, you'll have the chance to develop and broaden your skills through a variety of assignments at our elementary and secondary schools. As a supply Educational Assistant, you are employed directly by the board and will be placed in temporary roles to cover employee absences for specific durations-ranging from a day to several months. Once your current assignment concludes, you'll move on to another position, which may be at the same school or a different location within the DDSB.
This job may be of interest to you if you have training or experience in one of the following areas:
  • Educational Support/Educational Assistant
  • Child and Youth Care (CYC) or Child and Youth Worker (CYW)
  • Development Service worker (DSW)
  • Personal Support Worker (PSW)
  • Intervenor
  • Psychology background
  • Autism and Behavioural Science

Job Summary :
To assist the classroom teacher in the education of students with diverse learning needs. The deployment and assignment of duties within the school or a classroom setting, are the responsibility of the teacher involved, in consultation with the principal.
Major Duties May Include :
1. Assist teacher in the teaching and learning process
  • Using teacher planned activities, help students individually or in small groups to consolidate previously taught skills in reading (listening to oral reading), in math , in writing (acting as a student scribe/recording on computer), in phonics and language exercises;
  • Develop student's self esteem and positive self concept throughout;
  • Observe and record student progress;
  • Communicate to the teacher regarding student progress.

2. Prepare classroom material and equipment as directed
  • Including teaching aids, display material, photocopied material, laminated material, arts and craft material, the setup and operation of the computer etc. to support individual student need of students

3. Maintain student records, charts and files as directed
  • Updating and recording such matters as student progress, behavior and other general documentation for specific students.

4. Assist with student supervision as directed
  • Supervise individual or small groups of students as directed
  • Supervise on field trips, in classrooms, at school assemblies, on buses, during recesses, and lunch hours.
  • General supervision as per educational assistant schedule.
5. Supervise, observe and guide students' behaviour as directed
  • Including instructing and encouraging positive student behaviour
  • Implementing behaviour management/modification programs

6. Instruct and assist students in basic life skills as directed
  • Personal hygiene (such as toileting assistance including cleaning up accidents, lifting to and from wheelchairs, changing diapers, eating assistance, grooming assistance);
  • Life skills (such as meal planning and preparation, shopping, cooking skills and use of cooking equipment such as stove, microwave);
  • Community skills (such as recognizing common signs, banking)
7. Assist in the integration of students as directed
  • Work in cooperation with the homeroom teacher, the subject teacher and the academic resource personnel to assess and plan the student's integration;
  • Monitor student comprehension of instructions from their teacher, their work skills, their completed work and their progress;

8. Assist in the physical development of students as directed
  • Fine motor skills (threading), gross motor skills (climbing, catching, running)
  • Physical exercise programs for individual students prescribed by the Occupational Therapist and under the direction of the teacher to strengthen, stimulate and develop muscle tone (child over a ball or wedge)
9. Accompany and assist students in their job placements
  • Assist in the job training, monitor progress, help in the acquisition of job skills (punctuality, etc.)

10. Provide physical and other assistance to students as required
  • Provide assistance with dressing and undressing, scribing, getting on and off the bus/taxi, toiletting support, and/or exercise program;
  • Escort and provide physical assistance for an individual student outside class;
  • Position students who have limited flexibility
  • Push and pull students' wheelchairs or carry students in a floor sitter;
  • Lift students from wheelchairs to change mat on floor or up to change table for toileting purposes;
  • Utilize equipment in various exercise programs (tricycles, large balls, wedges, etc.);
  • Administer and chart oral medication.

11. Assist with the education of a student who is blind.
  • Prepare learning resources in braille, in audio form and/or in a tactile format and use these materials to assist the student's learning

12. Assist with the education of students who are deaf and/or non-verbal
  • Using sign language, interpret oral classroom instructions and other oral communications for the student.

13. Perform such other duties as may be assigned by the principal or the teacher.
Qualifications :
  • Secondary School Diploma (Grade 12)
Additional Requirements
  • Experience supervising and supporting children
  • Provide a current Criminal Background Check with vulnerable sector screening upon hire.

Equity and Inclusion
The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.
The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. If you need accommodation during the application process, please let us know, and we will work with you to meet your needs.
Ignite Your Career
At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.
Picture yourself in a workplace where your ideas are celebrated, and your growth is a top priority. Here, collaboration and innovation thrive. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.
We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Join us and be part of a team that values your well-being as much as your contributions. Ignite your potential at DDSB and help us make a difference, one student at a time.

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