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Student Records Assistant Jobs in Lethbridge, AB

DPDHL

Material Handler

Lethbridge, AB · On-site

CA$22.75/hr

... recorded and products match customer requirements. * Assist in physical inventories. Position ... A work visa or student visa does not qualify. Canadian Citizen or Permanent residents only. Be part ...

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Lethbridge, AB?

For Student Records Assistant jobs in Lethbridge, AB, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Lethbridge, AB look for?

The top searched job categories for Student Records Assistant jobs in Lethbridge, AB are:

What cities near Lethbridge, AB are hiring for Student Records Assistant jobs?

Cities near Lethbridge, AB with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Lethbridge, AB as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

S26901 Administrative Support Substitute

Lethbridge School Division

Lethbridge, AB • On-site

CA$26.59/hr

Full-time

Posted 20 days ago

Key responsibilities

  • Perform a variety of clerical tasks in support of school office operations, including maintaining school and student records.

  • Assist in organizing school events and activities, and provide general reception and administrative support to school staff.

  • Respond to routine inquiries, direct callers, and support school publications and programs.

Job description

Administrative Support - Substitute

Lethbridge School Division has openings for administrative support substitutes available immediately. We are hiring primarily for our substitute list; however, specific positions may be available.

Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. To help support student success, we are looking for flexible, empathetic, optimistic, and patient individuals to work as part of a dynamic team on a casual basis within our schools and Division offices. The Administrative Support Substitute will perform a variety of clerical tasks in support of school office operations, maintaining various school and student records, operating standard office and school equipment and assisting in organizing school events and activities.

This position will require considerable contact with staff, students and parents, providing assistance, responding to routine inquiries and requests for information. In addition, the Administrative Support Substitute will receive and direct callers both by phone and in person.

What will you work?

Administrative Support Substitutes work on an on-call basis; therefore, hours are not guaranteed.

Hours will vary between 0 - 35 hours Monday to Friday dependent on Division needs.

We are looking for experience in performing:

  • General reception supports.
  • General administrative support to school administration.
  • Provide administrative support for school events.
  • School publications and programs - editing, desktop publishing and supporting administration in planning.
  • The successful candidate must possess outstanding abilities to work within a team environment, as well as to efficiently multi-task in a very busy office.
  • The successful candidate will be part of a community orientated environment where they; appreciate each other's company and value the need for humour, kindness, and compassion in collegial relationships. Inclusively minded, understand the nature of systemic marginalization, and will creatively support all students.

**Candidates may be tested for computer proficiency

Please note that only those selected for further consideration will be contacted regarding an interview.

Requirements

Education and Experience Required:

  • Post-secondary diploma in office/business administration with some related experience.
  • Proof of Grade 12 or General Educational Development (GED). If you have obtained your education outside of Canada, the Division will require a copy of your Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
  • Combination of education and experience.

CONDITIONS OF EMPLOYMENT:

In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School Division who are offered employment must provide:

  • A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
  • A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
  • Proof of photo identification, may be a valid driver's license, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
  • Documentation of a valid Social Insurance Number in the employee's legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.

Benefits

Administrative Support Substitute's earn $25.82/hour; effective September 1, 2026 the rate of pay will increase to $26.59/hour.

Enjoy access to benefits for you and your family!

Enjoy having evenings, weekends & school holidays off!

Make a difference in a child's life!

Posting will remain open until 10:00 AM, August 26, 2026

Please note that only those selected for further consideration will be contacted regarding an interview.

Apply