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Student Records Assistant Jobs in Massachusetts (NOW HIRING)

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Massachusetts?

The most popular types of Student Records jobs in Massachusetts are:

What are popular job titles related to Student Records Assistant jobs in Massachusetts?

For Student Records Assistant jobs in Massachusetts, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Massachusetts look for?

The top searched job categories for Student Records Assistant jobs in Massachusetts are:

What cities in Massachusetts are hiring for Student Records Assistant jobs?

Cities in Massachusetts with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 18% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Records Coordinator - School of Dental Medicine

Tufts University

Boston, MA • On-site

$25.20 - $34.90/hr

Full-time

Re-posted 19 days ago

Key responsibilities

  • Manage and maintain student academic records in compliance with FERPA regulations.

  • Enter course registrations and grades, verify enrollment, and certify graduation.

  • Provide guidance to faculty, staff, and students on the use of the PeopleSoft Student Information System (SIS).

Tufts University rating

8.4

Company rating: 8.4 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

103rd of 631 rated colleges and universities

Job description

Overview
The Division of Student Services within the Tufts University School of Dental Medicine (TUSDM) is comprised of the Offices of Admissions, Student Affairs, and Enrollment Services. The division is responsible for providing student-related services to approximately 1,100 students enrolled in pre-doctoral and postdoctoral education programs at TUSDM. Enrollment Services includes both the Office of Financial Aid and the Office of the Registrar. The Office of the Registrar administers the university-based information system, maintains students' physical and electronic records, provides accurate enrollment counts, verifies enrollment, certifies graduation dates, provides licensure and career-based information, maintains and issues transcripts requested by internal and external parties, manages enrollment and enrollment reporting using the National Student Clearinghouse, student and course registration, and certification for Veterans benefits using the VA Enrollment Portal.
What You'll Do
The Student Records Coordinator is responsible for managing and maintaining student academic records in compliance with FERPA regulations. Key responsibilities include entering course registrations and grades, tracking graduation clearance requirements, verifying enrollment, certifying graduation, and processing transcripts and diplomas.
This role serves as a resource for faculty, staff, and students, providing guidance on the use of the PeopleSoft Student Information System (SIS).
Reporting to the Registrar and Assistant Registrar, the Student Records Coordinator collaborates closely with various offices across the Dental School and Tufts University, including Admissions, Financial Aid, Academic Affairs, Advanced Graduate Education, International Affairs, and the Health Sciences Bursar. Maintaining the accuracy, integrity, and confidentiality of academic records is a central responsibility of this role.
What We're Looking For
Basic Requirements:
  • Knowledge and skills as typically acquired through completion of 2 or more years of higher education
  • 1 - 3 years of higher education experience in student information systems, academic affairs, and/or student affairs. The candidate must have general knowledge of student registration procedures, computerized student information systems, and must demonstrate excellent analytical, managerial, oral and written communication, and interpersonal skills.
  • Database Management, Excel, Word, and Student Information Systems
  • Ability to lift up to 20 lbs. with or without accommodation.
  • Posses solid analytical and problem solving skills, outstanding communication and organizational skills, effective public speaking and presentation skills, ability to work effectively with diverse populations; administrators, faculty, staff, and students.
  • The Student Records Coordinator should have the capability to develop, plan and implement short and long range goals.

Preferred Qualifications:
  • Bachelor's Degree is preferred; direct registrar, academic affairs, or student affairs experience in graduate or professional school setting is preferred and will be considered in lieu of experience in other student services areas.
  • Experience with PeopleSoft, application of FERPA policies, and procedures and other relevant federal and state policies and requirements.
  • Candidate should have excellent judgment, and ability to problem-solve.
  • The job requires the ability to foster a cooperative work environment to formulate policy, develop and implement new strategies and procedures, maintain confidentiality of records and information, and to train co-workers and students by providing clear instructions.
  • In addition, the candidate must be enthusiastic and motivated and have the ability to work with multiple constituencies - dental and graduate students, faculty, and staff on multiple campuses and at affiliated institutions.

Special Work Schedule Requirements:
Candidate must be able to occasionally work additional hours outside the normal workday and to help with a few student affairs sponsored events usually held evenings or on a Saturday.
Pay Range
Minimum $25.20, Midpoint $30.10, Maximum $34.90
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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