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Student Event Assistant Jobs in Wisconsin (NOW HIRING)

Wisconsin

Student Outreach Assistant

Superior, WI

$15/hr

Student Outreach Assistant Job Category: Student Hourly Job Profile: Student Help Job Summary ... Program Support & Event Coordination * Organize and prepare for upcoming camps, clinic days, and ...

Wisconsin

Student Assistant- CASE

Stevens Point, WI

$12.50/hr

Student Assistant- CASE Job Category: Student Hourly Job Profile: Student Help Job Summary: The ... All staff members are required to assist at CASE-sponsored events outside of the normal scope of ...

Wisconsin

Coordinator of Scheduling & Events

Madison, WI · On-site

$57K - $62K/yr

Reporting to the Assistant Director of Scheduling & Events, this position plays a vital role in ... Serving as a primary supervisor and mentor for student event staff, the Coordinator works directly ...

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Student Event Assistant information

What is a student event assistant?

Student Event Assistants are individuals, often students themselves, who help plan, organize, and run events on behalf of a school, college, or university. Their duties typically include setting up event spaces, assisting with registration, managing equipment, and providing information to attendees. They play a key role in ensuring events run smoothly and may work on a wide range of activities, from academic conferences to social gatherings. This role helps students gain valuable organizational and teamwork skills while contributing to campus life.

What are the key skills and qualifications needed to thrive as a student event assistant, and why are they important?

To thrive as a Student Event Assistant, you need strong organizational skills, attention to detail, and the ability to multitask, generally supported by experience in event planning or a related field. Familiarity with event management software, scheduling tools, and basic office systems is often required. Excellent communication, teamwork, and problem-solving abilities help you adapt quickly and deliver positive experiences. These skills ensure efficient event execution, effective collaboration, and high satisfaction for participants and stakeholders.

What are some common challenges faced by student event assistants, and how can they be effectively managed?

Student Event Assistants often encounter challenges such as managing tight deadlines, coordinating multiple tasks simultaneously, and adapting to last-minute changes in event plans. Effective time management and clear communication with team members and supervisors are crucial for overcoming these hurdles. Being proactive, flexible, and maintaining a positive attitude can help ensure successful events and foster strong working relationships within the event planning team.

What is the difference between Student Event Assistant vs Event Coordinator?

AspectStudent Event AssistantEvent Coordinator
Required CredentialsHigh school diploma or ongoing college educationRelevant experience, sometimes certifications in event planning
Work EnvironmentCampus events, student organizations, part-time rolesCorporate, nonprofit, or large-scale public events
Employer & Industry UsageEducational institutions, student groupsEvent planning companies, corporations, nonprofits
Search & Comparison IntentLooking for entry-level event support rolesSeeking professional event planning careers

The Student Event Assistant typically supports event setup, registration, and logistics within educational settings, often as a part-time or entry-level role. In contrast, an Event Coordinator manages entire event planning processes, including budgeting, vendor management, and client communication, often requiring more experience. While both roles involve event support, the Student Event Assistant is more focused on assisting and executing tasks, whereas the Event Coordinator oversees the full event lifecycle.

What cities in Wisconsin are hiring for Student Event Assistant jobs?

Cities in Wisconsin with the most Student Event Assistant job openings:

Student Event Assistant jobs near you

Student Athletic Event Leads

Universities of Wisconsin

Stevens Point, WI • On-site

$12/hr

Part-time

Re-posted 6 days ago

Job description

Current Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Workday Internal Jobs Site for Students
Position Title:
Student Athletic Event Leads
Job Category:
Student Hourly
Job Profile:
Student Help
Job Summary:
Position Summary
The Student Event Lead serves as a key member of the gameday and event operations team for the Athletics Department at the University of Wisconsin-Stevens Point. This leadership-focused student position is responsible for assisting with the planning, coordination, and execution of athletic events while providing oversight and support to event staff. Student Event Leads help ensure that home contests and special events are conducted professionally, safely, and in accordance with institutional, conference, and NCAA standards.
This position offers students valuable hands-on experience in event management, leadership, communication, customer service, and athletic administration.
Essential Duties and Responsibilities
Event Operations
  • Assist in the preparation, setup, and breakdown of athletic competitions and special events.
  • Ensure facilities are event-ready, including signage placement, equipment setup, seating arrangements, and venue appearance.
  • Monitor event spaces throughout contests to maintain safety, cleanliness, and operational efficiency.
  • Support game-day functions including ticketing, crowd management, hospitality, and fan engagement activities.
  • Support concession stands operations by preparing and selling food and beverages, handling cash and electronic transactions, maintaining inventory levels, and ensuring compliance with food safety and customer service standards.
  • Help oversee student staff assigned to ticketing and concessions areas to ensure efficient operations and positive guest experience.

Leadership and Staff Coordination
  • Serve as a lead point of contact for student event staff during assigned events.
  • Assist with training and mentoring new student workers.
  • Help assign responsibilities and ensure event staff complete assigned duties.
  • Communicate event expectations and operational updates to student staff members.
  • Escalate facility, safety, or operational concerns to professional staff as needed.

Customer Service and Event Experience
  • Provide exceptional customer service to student-athletes, coaches, officials, spectators, alumni, and campus visitors.
  • Assist with directing guests, answering questions, and resolving minor event-related concerns.
  • Support efforts to create a positive and welcoming environment at all UW-Stevens Point athletic events.

Administrative Support
  • Assist Athletics staff with event preparation, inventory management, and operational planning.
  • Maintain accurate records related to event staffing, equipment, and facility use when requested.
  • Attend required staff meetings and training sessions.

Required Qualifications
  • Must be enrolled as a student at the University of Wisconsin-Stevens Point.
  • Strong communication and interpersonal skills.
  • Ability to demonstrate leadership, professionalism, and accountability.
  • Dependable, punctual, and able to work independently.
  • Ability to work effectively with diverse groups of students, staff, and community members.
  • Willingness to work evenings, weekends, and occasional holidays based on athletic event schedules.

Preferred Qualifications
  • Previous experience working at athletic events, campus events, customer service, or related leadership roles.
  • Interested in sports management, event management, recreation, business, communications, or athletics administration.
  • Familiarity with collegiate athletics and game-day operations.
  • Experience supervising peers or leading teams in work, volunteer, or student organization settings.

Physical Requirements
  • Ability to stand and walk for extended periods during events.
  • Ability to lift, carry, and move equipment weighing up to 30 pounds.
  • Ability to work indoors and outdoors in varying weather conditions.
  • Ability to perform physical setup and teardown responsibilities.

Learning Outcomes
Students serving as Event Leads will gain practical experience in:
  • Athletic event and facility management
  • Leadership and team supervision
  • Professional communication
  • Problem-solving and decision-making
  • Customer service and fan engagement
  • NCAA Division III athletics operations
  • Event planning and risk management

Position Competencies
Successful Student Event Leads demonstrate:
  • Leadership
  • Initiative
  • Professionalism
  • Teamwork
  • Adaptability
  • Attention to detail
  • Strong organizational skills
  • Commitment to providing an exceptional event experience

Hourly Wage: $12.00/hour
Key Job Responsibilities:
Special Notes:
Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.
Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu.
The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx
The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.
UW is an Equal Opportunity Employer:
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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