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Student Data Assistant Jobs in California (NOW HIRING)

Chapman University

Student Research Assistant

Orange, CA · On-site

$20/hr

Posting Details Student Title Classification Information Quick Link Job Number SE235524 Position ... Validate and review extracted data to ensure accuracy, consistency, and quality. * Assist with data ...

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Student Data Assistant information

What does a student data assistant do?

A Student Data Assistant is responsible for managing and maintaining student records and data within an educational institution. They enter, update, and verify information in databases, ensuring accuracy and confidentiality. They may also assist in generating reports, responding to data requests, and supporting administrative staff with data-related tasks. Attention to detail and familiarity with data management software are important skills for this role.

What skills and qualifications are needed to be a student data assistant?

To thrive as a Student Data Assistant, you need strong attention to detail, proficiency in data entry, and a solid understanding of data privacy regulations, often supported by a high school diploma or associate degree. Familiarity with student information systems (SIS), spreadsheets, and database management software is typically required. Excellent organizational skills, problem-solving abilities, and effective communication make someone stand out in this role. These skills ensure accurate record-keeping, data integrity, and efficient support for academic and administrative processes.

How does a student data assistant support collaboration between academic departments and administrative staff?

Student Data Assistants play a crucial role in facilitating smooth communication between academic departments and administrative offices by managing and verifying student records, enrollment data, and course registration information. They often coordinate with faculty, registrars, and advisors to ensure data accuracy, resolve discrepancies, and implement data updates in student information systems. This collaboration helps maintain compliance with institutional policies and enables informed decision-making across departments. Additionally, Student Data Assistants may assist with generating reports and responding to data requests, further supporting cross-functional teamwork.

What is the difference between Student Data Assistant vs Data Entry Clerk?

AspectStudent Data AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer college courseworkHigh school diploma or equivalent
Work EnvironmentEducational institutions, often part-time or seasonalOffice settings, various industries
Employer & Industry UsagePrimarily schools and universitiesBusinesses, healthcare, government agencies
Common Search & ComparisonOften compared for entry-level data roles in educationGeneral data entry roles across industries

The main difference is that a Student Data Assistant typically works within educational institutions, focusing on student records, while a Data Entry Clerk works across various industries handling general data input tasks. The roles share similar credentials but differ mainly in work environment and industry focus.

What do you do as a student data assistant?

A student data assistant supports data collection, entry, and management tasks, often using spreadsheets or database software. They help ensure data accuracy and may assist with organizing student records or research data under supervision, typically working part-time during the school year.

What are the most commonly searched types of Student Data jobs in California?

The most popular types of Student Data jobs in California are:

What cities in California are hiring for Student Data Assistant jobs?

Cities in California with the most Student Data Assistant job openings:

Student Data Assistant jobs near you
Infographic showing various Student Data Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, and 5% Contract. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution.

SASS Student Assistant - Student Academic Support Services

Riverside, CA • On-site

La Sierra University
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about La Sierra Universityexternal

$16.90 - $17.50/hr

Part-time

Re-posted 14 days ago

Job description


Job Description
Title: SASS Student Assistant - Student Academic Support Services
Pay Range: $16.90 - $17.50
FLSA Status: Non-Exempt
Report to: Director of Student Academic Support Services (SASS) and designated SASS professional staff
Brief Description
The Student Assistant is a member of the Student Academic Support Services (SASS) team, supporting Academic Advising, Career Services, the Testing Center, and other student success initiatives. This position serves as a first point of contact for students, faculty, staff, and visitors, while also assisting with student outreach and retention efforts, administrative projects, and departmental events. The ideal candidate is dependable, organized, professional, and enjoys helping students succeed.
Essential Functions / Duties and Responsibilities:
  • Welcome students, faculty, staff, and visitors; answer phones, respond to general inquiries, schedule appointments, and direct individuals to appropriate campus resources.
  • Support student retention by conducting outreach (calls, emails, texts) to students regarding registration, appointments, holds, and deadlines, and by documenting all interactions accurately in university systems.
  • Help identify students needing additional follow-up and communicate concerns to professional staff; assist with reminder campaigns for orientation, workshops, testing, and advising appointments.
  • Assist Academic Advising with appointment preparation, informational packets, data entry, report preparation, and maintenance of accurate student records.
  • Support Career Services with basic navigation of career resources, career fair and workshop preparation, employer event setup and check-in, and resume review event logistics.
  • Assist the Testing Center with check-in procedures, preparation of testing materials and spaces, schedule maintenance, and supply monitoring.
  • Complete general administrative support, including filing, copying, scanning, data entry, inventory, and special projects assigned by professional staff.
  • Create and update flyers, handouts, and digital materials; assist with social media content and departmental websites; photograph or support student events as needed.
  • Assist with planning and coordination of registration events, career fairs, orientation, workshops, and other student success events, including setup, cleanup, and guest support.
  • Maintain a clean, organized, and professional front desk and shared office environment, and assist with opening and closing procedures.

Knowledge, Skills, and Abilities
Qualifications
  • Must be a team player, problem-solver, and self-starter with a positive attitude and strong attention to detail. Excellent verbal and written communication skills required, with the ability to communicate effectively with diverse populations. Must be able to maintain confidentiality (FERPA), exercise sound judgment, work both independently and collaboratively, and adapt when priorities change.

Education/Experience
  • Current La Sierra University student in good academic standing required. Previous customer service or office experience preferred.

Computer Skills
  • Proficiency with Microsoft Office and Google Workspace required. Ability to learn new software systems quickly; experience with Canva, social media, or graphic design is a plus.

Confidentiality
  • Works with confidential and sensitive student information. Must uphold FERPA regulations and institutional confidentiality standards at all times.

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