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Student Accounts Assistant Jobs in Arizona (NOW HIRING)

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Bookkeeper

Scottsdale, AZ · On-site

$40/hr

You will maintain accurate financial records, process transactions, reconcile accounts, assist with ... High attention to detail required when working with sensitive donor and student information

Salt River Project

College Intern - Accounts Payable

Tempe, AZ · Hybrid

$15.50 - $19.75/hr

The student intern will work daily scheduled hours based on the department's needs, with a minimum ... What You'll Do This position will assist Accounts Payable technicians and analyst. * Invoice ...

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Student Accounts Assistant information

What does a student accounts assistant do?

A Student Accounts Assistant is responsible for helping manage the financial accounts of students at educational institutions. Their duties typically include processing tuition payments, assisting with billing inquiries, preparing financial statements, and resolving account discrepancies. They often work closely with students, parents, and other administrative staff to ensure that payments and account records are accurate and up-to-date. Student Accounts Assistants play an important role in supporting the financial operations of schools or universities and maintaining positive relationships with students regarding their accounts.

What are the key skills and qualifications needed to thrive as a student accounts assistant, and why are they important?

To thrive as a Student Accounts Assistant, you need strong organizational skills, attention to detail, and a basic understanding of accounting principles, often supported by a relevant associate degree or equivalent experience. Familiarity with student information systems, accounting software (such as Banner or PeopleSoft), and Microsoft Excel is typically required. Excellent communication, problem-solving abilities, and customer service skills help in addressing student inquiries and collaborating with campus departments. These skills are vital to ensure accurate account management, timely processing of payments, and positive interactions with students and staff.

What is the difference between Student Accounts Assistant vs Student Financial Aid Coordinator?

AspectStudent Accounts AssistantStudent Financial Aid Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education, often with a background in finance or student services
Work EnvironmentAdministrative offices within educational institutions, handling billing and account inquiriesFinancial aid offices, managing student aid programs and scholarship processing
Employer & Industry UsageUniversities, colleges, and vocational schoolsSame as above, with a focus on financial aid programs
Common Search & Comparison IntentUnderstanding roles related to student billing and accountsComparing roles involved in student financial aid and scholarship management

The Student Accounts Assistant primarily handles billing, payments, and account inquiries related to student finances. In contrast, the Student Financial Aid Coordinator focuses on managing financial aid programs, scholarships, and student aid applications. Both roles are essential in educational institutions but serve different functions within student financial services.

What is the role of a student accounts assistant?

A student accounts assistant manages and processes student financial transactions, such as tuition payments, fee assessments, and account inquiries. They often use accounting software and communicate with students to resolve billing issues, supporting the financial operations of educational institutions.

What are the most commonly searched types of Student Accounts jobs in Arizona?

The most popular types of Student Accounts jobs in Arizona are:

What are popular job titles related to Student Accounts Assistant jobs in Arizona?

For Student Accounts Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Student Accounts Assistant jobs in Arizona look for?

The top searched job categories for Student Accounts Assistant jobs in Arizona are:

What cities in Arizona are hiring for Student Accounts Assistant jobs?

Cities in Arizona with the most Student Accounts Assistant job openings:

Student Accounts Assistant jobs near you
Infographic showing various Student Accounts Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Receptionist /Accounts Payable Specialist

Show Low Unified School District

Show Low, AZ • On-site

$20/hr

Full-time

Medical, Retirement, PTO

Posted 8 days ago

Job description

Position Type:
Secretarial/Clerical/Accounts Payable
Date Posted:
8/31/2026
Location:
Show Low District Office
Position Title: Receptionist/Accounts Payable Specialist
Department: Business Office
Reports To: Director of Business Operations
FLSA Status: Non-Exempt
Location: Show Low Unified School District
Calendar: 260 days, 8 hours per day
Rate: $20.00 per hour (based on experience and education)
Position Summary:
The Accounts Payable Specialist - Student Activities is responsible for managing, processing, and reconciling all financial transactions related to student activities and other accounts payable functions within the district. This includes processing invoices, requisitions, reimbursements, and payments for student clubs, extracurricular programs, student government, school events, and other district-related services. This role ensures compliance with district policies, the Uniform System of Financial Records (USFR) guidelines, and budgetary restrictions. The Accounts Payable Specialist assists in monitoring expenditures, tracking student activity funds, and maintaining fiscal records for audits. The role also requires resolving discrepancies, assisting with fiscal reporting, and providing backup support to other accounts payable functions when needed. Confidentiality is essential, particularly in handling student-related financial information. The receptionist is responsible for answering the telephone, responding to public inquiries, and transferring calls to the appropriate person in the district. The receptionist welcomes staff and community members when they enter the district office, answers questions, and directs them to the appropriate campus or person. The receptionist will run all non-district employees through the Raptor program to keep the district safe.
Minimum Qualifications:
  • High School Diploma or GED required; Associate's degree or higher in business, accounting, or related field preferred.
  • At least two years of experience in accounts payable or a similar finance-related role, preferably with a focus on student activities or school-based programs.
  • Knowledge of USFR (Uniform System of Financial Records) guidelines and student activity fund accounting.
  • Proficiency in accounting software, Microsoft Office Suite (Excel, Word, Outlook), and Google Suite.
  • Strong attention to detail and accuracy in financial transactions.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive financial information.
  • Arizona IVP Fingerprint Clearance Card.

Core Job Functions:
Accounts Payable and Financial Recordkeeping:
  • Process and record all incoming invoices, requisitions, and reimbursements for student activities and district purchases, ensuring compliance with district policies.
  • Verify coding for student activity funds, clubs, events, and programs to ensure accuracy.
  • Maintain accurate records of all student activity financial transactions and documentation for audit purposes.
  • Prepare and process payments for vendors, including event services, field trips, and extracurricular activities.
  • Resolve discrepancies in billing, payments, and purchase orders related to student activities and district accounts.

Budget and Expenditure Monitoring:
  • Assist with tracking expenditures related to student activities, ensuring compliance with each program's budget.
  • Monitor student activity fund balances, providing regular updates on budget status and assisting in preparing budget reports.
  • Support the preparation of the yearly Advice of Encumbrance report, tracking projected costs and available funds for student activities.

Vendor Relations and Payment Processing:
  • Maintain positive relationships with vendors, addressing billing concerns and ensuring timely payments for student-related expenses.
  • Ensure compliance with district purchasing policies and USFR guidelines in all payment processing.
  • Review and process a wide range of invoices, including utility bills, staff reimbursements, and event-related services, ensuring accurate calculations.

Audit Support and Compliance:
  • Ensure all transactions comply with USFR guidelines and district financial policies.
  • Maintain up-to-date records and audit trails for all financial transactions related to student activities.
  • Assist auditors by providing necessary documentation and records for audits or reviews.
  • Provide guidance on fiscal procedures and ensure compliance with financial regulations.

Administrative and Fiscal Support:
  • Provide backup support for other accounts payable functions, including Athletics, Warehouse, Food Service, and Special Education, when necessary.
  • Assist with payroll distribution, transmittals, and financial reporting as needed.
  • Offer training and support to staff involved in student activities to ensure proper compliance with district financial policies.
  • Assist with administrative tasks, including check writing, deposits, and maintaining financial records.
  • Answer phones at the front desk and answer questions and transfer calls as needed.
  • Welcome staff and community members as they enter the district building and answer questions and direct them to the appropriate campus.

Additional Duties:
  • Perform other duties as required by the Director of Business Operations or district administration.
  • Support special projects, audits, or other financial reporting tasks.
  • All other duties as assigned by the Director of Business Operation or district administration.

Physical Demands:
  • Regularly required to talk, hear, and manipulate documents and office equipment.
  • Frequently required to sit, stand, or walk for extended periods.
  • Ability to lift and move up to 25 lbs. (e.g., boxes of financial records or supplies).
  • Vision requirements include close vision for reading and reviewing financial documents.

Working Conditions:
  • Work is primarily performed in an office environment with regular interaction with staff, vendors, and the public.
  • The position may require occasional overtime during peak financial periods, such as year-end or event planning times.
  • Ability to manage multiple tasks, prioritize effectively, and meet deadlines related to student activities and other financial responsibilities.

Compensation:
  • Salary: [Insert Salary Range]
  • Benefits: Health insurance, retirement plan, paid time off, and other district benefits (if applicable).

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