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State Secretary Jobs in Santa Rosa, CA (NOW HIRING)

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State Secretary information

See Santa Rosa, CA salary details

$26.8K

$50.2K

$68.9K

How much do state secretary jobs pay per year?

As of Aug 10, 2026, the average yearly pay for state secretary in Santa Rosa, CA is $50,233.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $57,400.00 per year, depending on experience, location, and employer.

How does a state secretary typically collaborate with other government officials and departments?

As a State Secretary, collaboration with various government officials and departments is a core part of the role. You will often serve as a liaison between the executive office and specific departments, ensuring that policies and directives are communicated clearly and implemented efficiently. Regular meetings, interdepartmental committees, and joint task forces are common methods for fostering coordination. Success in this role depends on strong communication skills, an understanding of governmental processes, and the ability to build relationships across multiple levels of government.

What is the difference between State Secretary vs Government Clerk?

AspectState SecretaryGovernment Clerk
Required CredentialsTypically higher education, often in political science or public administrationHigh school diploma or equivalent, sometimes post-secondary education
Work EnvironmentGovernment offices, political settings, administrative rolesGovernment agencies, administrative offices, public service environments
Employer & Industry UsageUsed in government ministries, departments, and political officesCommon in government agencies, public sector organizations
Common Search & Comparison IntentUnderstanding roles in government administration, political hierarchyClarifying administrative support roles in government

The main difference between a State Secretary and a Government Clerk lies in their responsibilities and qualifications. A State Secretary typically holds a higher-level, policy-involved position requiring advanced education, while a Government Clerk performs administrative tasks with less formal education. Both roles are integral to government operations but serve different functions within the public sector.

What are the key skills and qualifications needed to thrive as a state secretary, and why are they important?

To thrive as a State Secretary, you need a strong background in public administration, policy analysis, and legal or governmental procedures, often supported by an advanced degree in public policy, law, or a related field. Familiarity with legislative management systems, government databases, and regulatory compliance software is typically required. Leadership, diplomatic communication, and organizational skills help manage complex stakeholder relationships and coordinate state operations. These competencies are crucial for ensuring effective policy implementation, transparent governance, and the smooth functioning of state administrative processes.

What is a state secretary?

State Secretaries are high-ranking government officials who typically serve as the head of a specific department or ministry within a state or national government. Their responsibilities often include overseeing policy implementation, advising senior government leaders, and representing their department in official matters. The specific duties and level of authority of a State Secretary can vary depending on the country and the government structure. In some countries, the State Secretary is similar to a deputy minister, while in others, they may act as the chief administrator of a particular governmental area.
What cities near Santa Rosa, CA are hiring for State Secretary jobs? Cities near Santa Rosa, CA with the most State Secretary job openings:
State Secretary jobs near you
Infographic showing various State Secretary job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $50,233 per year, or $24.2 per hour.

Legal Administrative Assistant- Litigation

Ballard Spahr LLP

Novato, CA • Hybrid

$90K - $105K/yr

Full-time

Posted 11 days ago

Job description

Department: Litigation

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained. 

Why Join Us?

  • Innovative Work Environment:   Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

  • Professional Development:   Take advantage of continuous learning opportunities and avenues for career growth.

  • Inclusion:  Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

  • Impactful Contributions:   Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to:

  • Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.

  • E-filing in various state and federal courts, both trial and appellate.

  • Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 

  • New client intake and file maintenance utilizing the firm's electronic records management system.

  • Billing, travel coordination, and expense reimbursement.

  • Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

What we are looking for:

  • Growth Mindset:   Self-motivated with a passion for continuous learning and problem-solving.

  • Communication:   Strong verbal and written communication abilities.

  • Detail-Oriented:   Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a minimum of 2 years of general litigation experience. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.

The salary range for this position is from $90,000 – $105,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

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