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State Secretary Jobs in Raleigh, NC (NOW HIRING)

WCPSS

Lead Secretary

Raleigh, NC

Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles ...

WCPSS

Elementary School- Lead Secretary

Raleigh, NC

Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles ...

WCPSS

Elementary School- Lead Secretary

Raleigh, NC · On-site

Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles ...

WCPSS

Elementary School- Lead Secretary

Raleigh, NC

Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles ...

NEOGOV - Test

Administrative Assistant

Fuquay Varina, NC · On-site

$2K - $5K/mo

Two years of clerical and/or secretarial experience. Training: High school diploma or G.E.D equivalent. License or Certificate: Valid State driver's license. Supplemental Information QUALIFICATIONS:

WCPSS

Lead Secretary

Raleigh, NC · On-site

$15 - $20.75/hr

Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles ...

Durham Public Schools

Main Office Support

Durham, NC · On-site

$16.50 - $21.25/hr

Position Type: Secretarial/Clerical/Receptionist Date Posted: 6/8/2026 Location: Club Boulevard ... Salary or Hourly Rate: 1.0 Spanish speaking candidate preferred Based on State and Local Salary ...

Durham Public Schools

Main Office Support

Durham, NC · On-site

$16.50 - $21.25/hr

Secretarial/Clerical/Receptionist Date Posted: 5/11/2026 Location: Little River School Date ... Based on State and Local Salary Schedules Contact Name: Dr. Cory Hogans Contact Phone Number: (919 ...

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All JobsState Secretary JobsState Secretary Jobs in Raleigh, NC

State Secretary information

See Raleigh, NC salary details

$23.8K

$44.7K

$61.2K

How much do state secretary jobs pay per year?

As of Jun 14, 2026, the average yearly pay for state secretary in Raleigh, NC is $44,660.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,400.00 and $51,000.00 per year, depending on experience, location, and employer.

How does a State Secretary typically collaborate with other government officials and departments?

As a State Secretary, collaboration with various government officials and departments is a core part of the role. You will often serve as a liaison between the executive office and specific departments, ensuring that policies and directives are communicated clearly and implemented efficiently. Regular meetings, interdepartmental committees, and joint task forces are common methods for fostering coordination. Success in this role depends on strong communication skills, an understanding of governmental processes, and the ability to build relationships across multiple levels of government.

What is the difference between State Secretary vs Government Clerk?

AspectState SecretaryGovernment Clerk
Required CredentialsTypically higher education, often in political science or public administrationHigh school diploma or equivalent, sometimes post-secondary education
Work EnvironmentGovernment offices, political settings, administrative rolesGovernment agencies, administrative offices, public service environments
Employer & Industry UsageUsed in government ministries, departments, and political officesCommon in government agencies, public sector organizations
Common Search & Comparison IntentUnderstanding roles in government administration, political hierarchyClarifying administrative support roles in government

The main difference between a State Secretary and a Government Clerk lies in their responsibilities and qualifications. A State Secretary typically holds a higher-level, policy-involved position requiring advanced education, while a Government Clerk performs administrative tasks with less formal education. Both roles are integral to government operations but serve different functions within the public sector.

What are the key skills and qualifications needed to thrive as a State Secretary, and why are they important?

To thrive as a State Secretary, you need a strong background in public administration, policy analysis, and legal or governmental procedures, often supported by an advanced degree in public policy, law, or a related field. Familiarity with legislative management systems, government databases, and regulatory compliance software is typically required. Leadership, diplomatic communication, and organizational skills help manage complex stakeholder relationships and coordinate state operations. These competencies are crucial for ensuring effective policy implementation, transparent governance, and the smooth functioning of state administrative processes.

What are State Secretaries?

State Secretaries are high-ranking government officials who typically serve as the head of a specific department or ministry within a state or national government. Their responsibilities often include overseeing policy implementation, advising senior government leaders, and representing their department in official matters. The specific duties and level of authority of a State Secretary can vary depending on the country and the government structure. In some countries, the State Secretary is similar to a deputy minister, while in others, they may act as the chief administrator of a particular governmental area.
What cities near Raleigh, NC are hiring for State Secretary jobs? Cities near Raleigh, NC with the most State Secretary job openings:
State Secretary jobs near you
Lead Secretary

Lead Secretary

Wake County Public School System

Raleigh, NC

Full-time

Posted 3 days ago

Wake County Public School System rating

5.4

Company rating: 5.4 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

459th of 549 rated elementary and secondary schools

Job description

Overview

POSITION PURPOSE: 

Performs advanced clerical and bookkeeping work in examination, analyses, and verification of fiscal records in an elementary school. Maintains bookkeeping controls of funds disbursed or received and prepares financial data required for fiscal management. Processes payroll and ensures records are maintained. Serves as Human Resources (HR) liaison for school staff. Serves as front office coordinator. 

MINIMUM QUALIFICATIONS: 

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

  • Considerable knowledge of bookkeeping/accounting practices for revenue, expenses;
  • Considerable knowledge of standard procedures for running a busy office;
  • Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
  • Strong organizational and record-keeping skills;
  • Ability to effectively organize and maintain records;
  • Ability to interpret standard accounting and financial statements;
  • Ability to prepare reports and business correspondence;
  • Ability to maintain confidentiality;
  • Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
  • Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public;
  • Ability to exercise independent judgment and initiative in completing work assignments and determine when to refer situations to supervisor;
  • Ability to communicate information clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
  • Ability to reason, work, and problem-solve independently in order to carry assignments to completion according to expected timelines while adhering to established policies and procedures; exercise judgement in the absence of clear directives;
  • Ability to assist students with medication and health needs, as needed;
  • Ability to establish and maintain positive and effective working relationships with diverse groups of school system staff, students, parents, external agencies, vendors, and the community. 

 

EDUCATION, TRAINING, AND EXPERIENCE

  • High school graduation or GED;
  • Two years of bookkeeping/accounting experience;
  • Two years of experience performing advanced clerical work.

CERTIFICATION AND LICENSE REQUIREMENTS

  • None

PREFERRED QUALIFICATIONS:

  • Associate's degree in business/accounting from a regionally accredited college or university;
  • Bookkeeping/accounting experience within a school district or similar environment;
  • Bilingual English and Spanish (fluent verbal and written) skills;
  • Experience working with Oracle business applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

  • Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles accounts and budget reports on a monthly basis; performs thorough examination and analyses on statements and reports to ensure accuracy for work evaluation and audits.
  • Analyzes, verifies and reconciles school budget reports to ensures that maximized use of funds are in compliance with local, state and federal fiscal requirements.
  • Composes complex financial correspondence for principal's signature.
  • Assists principal with budget development.
  • Initiates and prepares budget transfers and amendments.
  • Purchases materials for the school using a variety of approved purchasing methods.  Initiates all purchase order request forms, obtains quotes for materials and necessary approvals, and maintains records of transactions. Reviews orders received and distributes merchandise received from vendors and the county warehouse.
  • Initiates and reviews school contracts and prepares supporting documentation to ensure compliance policies and procedures.
  • Initiates and prepares payment requests, (direct payments, purchase orders, travel requests), reviews for proper documentation, completes with proper budget codes, verifies available balances, identifies new account codes when necessary, obtains necessary approvals, resolves discrepancies, and maintains a file of all transactions.
  • Initiates, prepares and processes transactions relating to the school's purchasing card according to set procedures, tracks expenditures, and reconciles balances with Oracle on a monthly basis.
  • Manages the school's checking account to include receipt books audits, collects and verifies monies received from staff, ensures funds are delivered to the bank according to policy, issues school checks, reconciles the bank account, posts activities on the online payment software, reconciles the school account activity with Oracle, assists in district run audits of records and accounts. 
  • Trains backup bookkeeper to ensure they are familiar and able to perform the essential bookkeeping duties pertaining to Fund 6 in the absence of the school Bookkeeper.  
  • Answers inquiries from staff and parents pertaining to interpretation of school system's financial policy and procedures.
  • Maintains payroll records for school, including maintaining an accurate record of absences for schoolbased employees in Oracle; receiving and processing staff timesheets for non-certified staff members; processing and tracking leave requests for staff members; answering questions on payroll; and serving as contact between school staff and Compensation Services.
  • Serves as HR liaison for school staff,  posts open positions, pulls requested Oracle reports; onboarding of new staff members; assists in HR problem solving and education informational sharing; contacts appropriate teams in HR to address employee needs, such as name/address changes, salary questions, workers' compensation issues, and long-term leave requests.
  • Monitors substitute system, checks substitutes in, and reports substitute status to Administrator.
  • Submits work orders, as directed, by principal or assistant principal.
  • Assists with master school calendar and schedules the use of the school facility, as assigned.
  • Administers prescribed medication to students according to directions provided by medical professionals, as needed.
  • Serves as a front office coordinator.
  • Performs other related duties, as assigned.

    • WORKING CONDITIONS:

    PHYSICAL ENVIRONMENT  

    Must be able to use a variety of office equipment such as computers, scanners, and copiers.  Must be able to communicate effectively.  At times requires the ability to lift, carry, push, pull or otherwise move objects up to ten pounds.  Due to the amount of time spent standing and/or walking, physical requirements are consistent with those for sedentary work.

    WORK ENVIRONMENT

    Must be able to work in a school or office environment and come into direct contact with school system staff, students, parents, external agencies, vendors, and the community.

    EFFECTIVE DATE:  5/2023

    DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position.  This description may be revised by the supervisor, with HR review and approval, at any time.

    Employment Type: FULL_TIME

    What Wake County Public School System employees say

    Pay

    Benefits

    Hours and flexibility

    Workplace

    Get the full story on Breakroom

    Wake County Public Schools logo

    About Wake County Public Schools

    Sourced by ZipRecruiter

    Wake County Public Schools (WCPSS) is a well-regarded educational institution based in Cary, NC, United States. As the largest school district in North Carolina and the 15th largest in the U.S, it operates within the education industry providing primary and secondary education to students in Wake County. The district oversees a wide array of schools, including traditional calendars, year-round calendars, modified calendars, and magnets. Founded in 1976, the WCPSS has consistently strived to meet the individual needs of all students by providing a safe, supportive, and rigorous learning environment.

    Industry

    Education

    Company size

    201 - 500 Employees

    Headquarters location

    Cary, NC, US

    Year founded

    1976

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